The Meeting of the Pend Oreille Countyboard of Commissioners Was Called to Order in Their

June 26, 2017

The meeting of the Pend Oreille CountyBoard of Commissioners was called to order in their meeting room at9:00 a.m. Present wereChair Karen Skoog, Vice-Chair Stephen Kiss, and Clerk of the Board Rhonda Cary. Commissioner Mike Manus was excused for the week. K. Skoog offered the invocation and led the flag salute.

(1)

Public Works Director Sam Castro was present for a follow up to last week’s Public Works update. Discussion included anagreement for the review of the Transfer Station Operations Plan, anagreement for the installation of inclinometers, and an agreement to purchase maintenance rock.

Motion was made by S. Kiss to allow the county engineer to execute an agreement with the Forest Service to purchase maintenance rock. Motion was seconded by K. Skoog. Motion carried unanimously.

Contract for the Sale of Mineral Materials between USDA Forest Service and Pend Oreille County Public Works for the Purchase of Waste Rock Material

AGREEMENT NO. 2017-45, COMMISSIONERS’ RECORDING

(2)

Motion was made by S. Kiss to allow the vice-chair to sign the vouchers on Monday, July 3, if a quorum of the Board is not available for a regular meeting. Motion was seconded by K. Skoog. Motion carried unanimously.

(3)

Human Resources Manager Spencer Shanholtzer was present to speak about a county union representative. Also present was S. Castro. A previous Board had appointed S. Castro to assist in the negotiations for the road union. The County currently has a negotiator for all other bargaining units. Motion was made by S. Kiss to approach Kevin Wesley to be the facilitator in the road union contract. Motion was seconded by K. Skoog. Motion carried unanimously.

(4)

Consent Agenda - Motion was made by S. Kiss to approve the Consent Agenda withholding the Surplus Vehicle Resolution until a later date. Motion was seconded by K. Skoog. Motion carried unanimously. The Consent Agenda includes this week’s Agenda, the corrected Minutes of the Board’s June 19, 2017 meeting and the following items:

Investment Earnings (year-to-date estimate):$ 16,089.30

Promotion of Ashley Alexander to Registered Intake Specialist

Amendment A Scope of Work Including Amendment #1 to Pend Oreille County Interagency Agreement 2016-67 with the Department of Commerce for 2016 Environmental Permitting Grant

AGREEMENT NO. 2017-46, COMMISSIONERS’ RECORDING

Small Public Works Agreement between Pend Oreille County and Budinger and Associates, Inc. for Geotechnical Services

AGREEMENT NO. 2017-47, COMMISSIONERS’ RECORDING

Professional Services Agreement between Pend Oreille County Public Works and HDR Engineering, Inc. to Assist the County in Reviewing and Updating the Transfer Station Operation Plan

AGREEMENT NO. 2017-48, COMMISSIONERS’ RECORDING

(5)

S. Shanholtzer presented the draft Social Media Policy as prepared by the Social Media Policy committee for Board approval.The Board suggestedeach committee member sign off indicating endorsement of the draft policy. There was discussion about departmental administrators, posts made on personal social media pages, and public records.

(6)

The Board recessed for lunch at 12:00 p.m.

(7)

Andy Reiner and Bill Kinzel were present to discuss possible acquisition of property at Rustler’s Gulch. Also present was Community Development Director Greg Snow and by telephone conference call Dan Reiner. The group discussed the state-transferred property, Ashenfelter Bay, and statutes regarding land transfers.

(8)

G. Snow spoke to the Board about exempt structures being used as dwellings at Bead Lake. S. Kiss will accompany G. Snow to the area this week.

(9)

K. Skoog received a call from a constituent requesting the wake ban be removed on Bead Lake.

(10)

S. Kiss presented vouchers approved for payment by the Hotel/Motel Tax Board as follows: Scenic Washington State-$4,965.00; and, PORTA-$690.60. Motion was made by K. Skoog to approve the Hotel/Motel Tax payments. Motion was seconded by S. Kiss. Motion carried unanimously.

(11)

Prosecuting Attorney Dolly Hunt provided a legal update. Also present was county resident Bob Eugene. Discussion included surplus of county land, structures at Bead Lake, and clarification of the proposed Social Media Policy,

(12)

G. Snow was present to finalize the Whisper Point Development Plat for recording. The Board endorsed the document.

(13)

The Board discussed Payment in Lieu of Taxes (PILT) funding.

(14)

Motion was made by S. Kiss to approve distribution of 2016 PUD Privilege Taxes. Motion was seconded by K. Skoog. Motion carried unanimously.

Distribution of 2016 PUD Privilege Taxes

RESOLUTION NO. 2017-24, COMMISSIONERS’ RECORDING

(15)

Public Comment Period –There were no persons present for comment.

(16)

At 4:15 p.m., K. Skoog continued the meeting to June 27.

June 27, 2017

The meeting room was open for refreshments at 8:30 a.m.

(17)

K. Skoog convened the meeting of the Elected Officials and Department Heads. Those in attendance were S. Kiss, R. Cary, S. Castro, S. Shanholtzer, Financial Manager Jill Shacklett, ITS Director Mark Lemen, Weed Control Coordinator Sharon Sorby, and Treasurer Terri Miller.

M. Lemen provided a presentation as part of the department spotlight. Topics covered included Moore’s Law, a comparison of transistor countsfrom 1971 to present day, and the core responsibilities of the department including hardware/software support, computer/network security, compliance, and training. Also covered was the Geographic Information Systems (GIS) division’s responsibilities including road naming/addressing, maps, the GIS plan, Data Collection, 911, and Spatial Analysis.

T. Miller discussed a possible government shutdown, PILT versus SRS funding, and correcting tax title property labels on the county website.

(18)

Bid Opening –Sullivan Lake Inlet Bridge Replacement. Present were S. Castro, County Engineer Don Ramsey, Senior Design & Construction Engineer George Luft, Surveyor Eric Roth, Office Manager/Risk Manager Teresa Brooks and the following representatives from companies which submitted bids: Rick Edwards, Clearwater Construction from Spokane; Wes Blore, Wm. Winkler from Newman Lake; Larry Hansen, Versatile Industries from Cusick; and, Julie Jamison, N.A. Degerstrom from Spokane Valley.

The hearing was opened and the notice was read. Four bids were received from the companies identifiedabove. D. Ramsey submitted the engineer’s report with a cost estimate of $1,007,081. The Public Works department will review the bids and provide a recommendation to the Board at the next scheduled Public Works update. The hearing was closed.

(19)

S. Kiss provided an update on the water level at Bead Lake following his visit yesterday and estimated the level was slightly lower. The Board took no action in removing the wake ban.

(20)

S. Castro was present to discuss a staffing request. Also present was S. Shanholtzer. Request was made by S. Castro to approve advertising for and hiring of a qualified, most senior employee in-house. Motion was made by S. Kiss to advertise and hire within the road department for a replacement foreman due to retirement of existing foreman. Motion was seconded by K. Skoog. Motion carried unanimously.

S. Castro discussed CPG Grant funding and the formation of a Purchasing Policy sub-committee.

(21)

WSU County Extension Director Mike Jensen was present for an update. Topics discussed included the national publication of an article regarding volunteers at camp, plans for the greenhouse, consequences of SnapEd funding in the event of a government shutdown, funding for the Federally Recognized Tribal Extension Program (FRTEP), the 4-H Tech Wizard Program, and summer programs offered by the Grizzly Discovery Center.

(22)

S. Castro was present to discuss the need for a lead scale attendant position. Motion was made by S. Kiss to implement the position of transfer station scale attendant coordinator along with the salary schedule that goes along with it. Motion was seconded by K. Skoog. Motion carried unanimously.

S. Castro discussed the operating hours at the transfer stations, a partnership with Bonner County, and rates. It was the consensus of the Board to appoint S. Kiss as the lead member for Solid Waste.

(23)

S. Castro provided a presentation regarding purchasing in Washington counties. The group reviewed flowcharts, a draft of an updated policy, training modules by the state, and a list of suitablecommittee members.

(24)

Correspondence Received:

6.12T. Kinlen-Panel Evaluations-Preliminary Data

6.13C. Schaefer-Safe Boating Class

6.14M. Petersen-Batey-Bould

6.15D. Kelley-2nd Quarter 2017 Caseload Report

6.16T. Miller-PUD Privilege Tax

(25)

Correspondence Sent:

US Senate Committee on Energy and Natural Resources-Response to Questions for the Record (M. Manus)

(26)

As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:

Salary and Claim

Current Expense$375,269.31

Counseling Services$ 68,128.48

Crime Victims Compensation$215.82

Fair$720.76

Law Library$ 53.80

Park$976.65

Road$ 87,407.18

Veteran’s Assistance$ 1,082.41

Emergency 911 Communications$ 15,561.76

Extension Education$130.17

Growth Management$774.62

Homeless Program/2163$ 5,456.82

Public Facilities$ 2,406.81

Capital Projects$248.37

Solid Waste$ 18,865.31

Equipment R&R$ 69,283.28

IT Services$ 17,144.04

Sheriff’s Trust$552.00

TOTAL$665,277.59

Checks 165712 through 165741 totaling $43,917.48 and Electronic Funds Transfers 13038 through 13230 totaling $446,999.25 dated June 23, 2017. Includes Jr. Taxing Districts.

Checks 165742 through 165845 totaling $198,571.04 and Electronic Funds Transfer 13231 totaling $133.31 dated June 26, 2017.

(27)

K. Skoog adjourned the meeting at 12:15 p.m.

ATTEST: /s/ APPROVED: /s/

Clerk of the Board Chair of the Board

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