THE MADHYA PRADESH LAGHU UDYOG NIGAM LIMITED
(M.P. GOVERNMENT UNDERTAKING)
MRIGNAYANI VIPNAN SEWA TENDER DOCUMENTS
(MVS Scheme)
TENDER NO. MVS/OPEN/GWL/2012/002
FOR SUPPLY OF BRASS BAGES
Telephone No.: 0751-2439025 Fax No.:- 0751-2439025
Website: http://www.mplun.org Email:
TENDER FOR THE SUPPLY TO THE GOVT. OF M.P., UNDER MVS SCHEME
TENDER DOCUMENT DOWNLOAD START DATE: 08-08-2012
TENDER DOCUMENT DOWNLOAD END DATE: 27-08-2012, 1:45 PM
LAST DATE AND TIME FOR
RECEIPT OF TENDERS: 27-08-2012, Up to 2.00 PM
DATE AND TIME OF OPENING
OF TECHNICAL BID OF TENDERS: 27-08-2012, 3:00 PM
DATE AND TIME OF OPENING OF PRICE BID Announced latter on
TENDER EMD (DD) Rs. 10,000/-
(Rs. Ten Thousand)
PLACE OF OPENING OF TENDERS: Mrignayani, M.P. Emporium Patankar Bazar, Lashkar
Gwalior (M.P.)
ADDRESS FOR COMMUNICATION /SUBMISSION
OF HARDCOPY/TEST CERTIFICATES/ SAMPLES : Mrignayani, M.P. Emporium Patankar Bazar, Lashkar
Gwalior (M.P.)
Contents of Tender Documents
1. Instruction for Tenderer
2. General Terms & Condition of Tender
3. Annexure-I (Sales Tax Clearance Certificate);
4. Annexure-II (Manufacturer/ Authorization Letter);
5. Annexure-III(Technical Specification of required Items / Products)
6. Annexure- IV (Rate Performa / Price Schedule) and
7. Annexure-V (Agreement For Supply)
INSTRUCTION FOR TENDERER
1. For the requirement of Govt./Semi Govt. Department of M.P., Mrignayani M.P. Emporium, M.P. Laghu Udyog Nigam Ltd. now invites Tenders through e-Tendering from eligible tenderer for supply of Hospital Items under MVS Scheme.
2. Tenders should be submitted in two bid system i.e. Technical & Price Bid.
3. Tenders may be submitted by the manufacturer or through their authorized distributor accompanied by a duly notarized letter of authority from the primary manufacturer/Distributor.
4. As per Store Purchase Rules minimum 30% preference in purchase will be given to manufacturer/Supplier belonging to SC/ST category of the state who are duly registered with DISTRICT TRADE AND INDUSTRIES CENTRE of M.P. and having VAT or other regulatory Registration for sale of specified Items.
5. The Tenderer is expected to examine all instructions, forms, terms, specifications and annexure in the Tender Documents. Failure to furnish all information required along with the Tender Documents submission of a bid not substantially responsive to the Tender Documents in every respect will be at the Tenderer's risk and may result in rejection of its bid.
6. Any addendum/corrigendum issued during course of Tender time shall be part of Tender Documents. Addendum/corrigendum will be notified on portal https://www.mplun.org and will be binding on all the prospective tenderer.
7. The tender is to be submitted electronically on the portal http://www.mplun.org Manual submission of tender will not be accepted, No hard copy of any document except Demand Draft of Tender EMD and catalogue/brochure/sample shall be submitted at the stated office.
8. All documents uploaded in portal shall be in standard format only, in minimum resolution of 600 DPI, in order to ensure readability. Documents uploaded in other format will not be accepted. All documents uploaded on portal must be clear and readable.
9. The tenderer have to get them self registered for website by paying registration fee Rs. 1000/- per product category for MSME of M.P. The Tender EMD Total Rs. 10,000/- (Ten Thousand) is to be paid through Demand Draft in favour of M.P. Laghu Udyog Nigam Limited payable at Gwalior).
10. Tender security EMD as specified must be delivered to the above office on or before 14.00 hrs on the Date of Submission of Tender. Tender Security (EMD) of previous tender shall not be considered.
11. Tender EMD, Samples, Test Certificates and other technical documents like catalogue or operational manual of Items with highlighting the features along with the other documents (in catalogue, the quoted product no. and name should be highlighted, and Mrignayani Emporium, MPLUN’s code should also be written on catalogue, against which that product is quoted) shall be dropped under Technical Bid Envelope in the E- Tender drop box on or before the time & date of submission as mentioned above.
12. Tenders will be opened in the presence of Tenderer's representatives who wish to attend on the specified date and time
13. Technical and Price Bid will be submitted separately on e-portal. Technical Bid will be opened first and will be evaluated as per specification and terms & conditions. Thereafter, only technically qualified Price Bid will be opened.
14. In the event of the date specified for bid receipt and opening being declared as a closed/holiday for Mrignayani office, the due date for opening of bid will be the following working day at the scheduled times.
15. Mrignayani Emporium, MPLUN reserves the right to inspect any tendering unit, at any time during as and when required.
Mrignayani, M.P. Emporium
Patankar Bazar, Lashkar
Gwalior (M.P.)
Mrignayani Emporium, MPLUN
GENERAL TERMS AND CONDITION OF THE TENDER FOR MVS
1. SALE OF TENDER
Tender forms with specifications of the items, materials and conditions (if any) can be downloaded from the site https://mvs.mplun.org free of cost after registering on the site. No separate fee will be payable for purchase of tenders. The registered vendor who have paid annual registration fee can participate in the tenders of their product category invited during a year.
The tenders are to be submitted electronically on the site for which all the tenderers are required to obtain users ID & Password from concerned Mrignayani M.P. Emporium after their E-Registration.
2. ELIGIBILITY FOR THE TENDERS
Fulfilling the following conditions will make a vendor eligible to participate in the tender:-
a) The tendering unit should be existing, working and registered with Directorate of Industries M.P. as a MSME Unit
b) In the case of all India tender, the registered unit, medium and large units of M.P. and outside state units or their authorized partners, specifically authorized to participate in this tender with relevant documents, registration certificate, authorization or any other certificate.
c) Tendering unit who is not manufacturer required authorization from manufacturer units with relevant Drug License.
3. INSTRUCTIONS FOR QUOTING IN THE TENDERS
(a) Rates should be quoted only for specification as given this Tender.
(b) All tenders should be submitted online at the website http://mvs.mplun.org before the
designated date and time of submission.
4. DELIVERY OF TENDER (Deadline for Submission of Tenders)
All vendors have to ensure proper delivery of tender before the scheduled date & time as specified in the tender document and on the website http://mvs.mplun.org The Tenderers may modify or withdraw their bid before last date & time of submission of Tender. Tenderes will not be accepted after the time & date specified in the invitation of Tender.
5. Tender Opening and Evaluation of Tenders
Opening of Technical Bid and PRICE BID of tender:
All tenderer are entitled to be present at the date and time for opening of Technical Bid of Tender.
The Tenderer' names, presence or absence of the requisite bid security (EMD) and such other details as the MPLUN, at its discretion, may consider appropriate, will be announced at the opening of Technical Bid of Tender.
Detail Technical evaluation including sample approval will be made by the committee comprising of consignee’s officers.
Tenderer who were found eligible on satisfying the criteria for technical evaluation and sample approval can only be inform about the date and time for opening of Price Bid of the tender. Prices of only those items will be considered for which they are technically qualified and their Sample are approved by the Committee comprising of Consignee’s Officer.
6. SAMPLE
Where a sample is required under the terms of the tender, the unit shall submit the sample Free of cost within the time Where specified in the tender.
Samples submitted should be clearly labeled with the unit's name and address product name and tender No. against which the sample is submitted.
7. RATE AND VALIDITY
Tender has been called for the ITEMS given in the specification in Technical Annexure III The bidder should quote the price for the Items offered for. The specification of the ITEMS should be as per details given in Annexure III Variation on higher side in each specification shall be acceptable, and lower side variation may result in the rejection of the tender. Any time during evaluation/demonstration/after supply of items are found below specification Tender Security/Performance Guarantee shall be forfeited and action will be taken for black listing.
Prices (inclusive of Excise Duty/Custom Duty, transportation, insurance, installation, training, loading-unloading, MPLUN MVS service charge + inspection charges and service tax on both, training and any incidental charges, but exclusive of CST/VAT) should be quoted for each of the required Items separately on FOR basis according to the Consignee ordered. Tender for the supply of Items with cross conditions like “AT CURRENT MARKET RATES” shall not be accepted, it should be always less than MRP. The delivery should be made as stipulated in the supply order placed with successful tenderer.
Each Tender must contain the unit price of each Item in the given rate proforma (Annexure IV, which is to be submitted electronically only. Price Bid shall be open only for technically qualified Tendere and Prices of only those items shall be considered for which their samples are approved by the Committee comprising of Consignee’s Officers.
To ensure sustained supply without any interruption, the purchaser reserves the right to split orders for supplying the requirements among more than one tenderer, provided the prices and other conditions of supply are equal.
The prices quoted and accepted will be binding on the bidder for the stipulated period and any increase in the price will not be entertained till the completion of this tender period. Cross Conditions such as “SUBJECT TO AVAILABILITY” “SUPPLIES WILL BE MADE AS AND WHEN SUPPLIES ARE RECEIVED” etc., will not be considered under any circumstances and the tenders of those who have given such conditions shall be treated as incomplete and Tender will be summarily rejected.
The price quoted should be inclusive of 5% MPLUN's MVS service charges + applicable service tax on service charges and 0.5% or applicable inspection and testing charges + applicable service tax on inspection and testing charges if inspection / testing is mandatory which will be realized in advance from the tenderer.
Local Rates shall, mean supplies within the municipal area of the manufacturing town and FOR destination shall mean the Railway Station / Motor Transport office nearest to the consignee, throughout Madhya Pradesh. Rates approved shall be applicable for supply in complete Madhya Pradesh.
Units quoting lowest rates in the tender will be given preference in order placement along with other considerations.
8. DOCUMENTS REQUIRED ALONGWITH TENDERS
The tenderer should furnish the following documents, along with his bid. The documents will be
opened first and of the any of documents is not in order or is not available; the remaining tender
documents shall not be opened.
a) EARNEST MONEY
Tenderers shall have to Deposit the required Earnest Money/ Performance Guarantee along with their offer strictly in accordance with the instructions given in the Tender before Submission of the Bid.
Cheques are not accepted towards Earnest Money Deposit/ Performance Guarantee and such tender which are accompanied by cheques are liable to be rejected Earnest Money should by D.D. of Nationalize Banks only.
b) SECURITY DEPOSIT AND PERFORMANCE GUARANTEE
(i) The balance of its Security Deposit / Performance Guarantee and the contract may be terminated.
(iv) In case of failure to execute agreement/supply the items on the quoted rates by a tendering firm security deposit / E.M.D. performance guarantee of the tenderer will be liable for forfeiture. The Earnest Money deposited by the tender, whose tender is accepted, shall be treated as Security Deposit/ Performance Guarantee, which will be refunded on expiry of contract period/warranty period subject to deductions etc. if any.
(ii) Any compensation or other sums payable by the tenderer to the Mrignayani Emporium, MPLUN under the terms of the contract shall be deducted from the Security Deposit / Performance Guarantee of the tendering firm or any sum which may become due from the tendering firm to Mrignayani Emporium, MPLUN on any account whatsoever.
(iii) In the event of the Security Deposit / Performance Guarantee being reduced by reason of such deductions, the tendering firm shall within 10 days of the receipt of intimation of such reduction, deposit the difference with Mrignayani Emporium, MPLUN either in cash or in the form of D.D. failing which the tendering unit is liable to forfeiture.
c) All EMD and Performance Guarantee deposited with Mrignayani Emporium, MPLUN shall be free of Interest i.e. no interest will be payable on any deposits.
9. Rate Contract/Agreement
a) Signing of Rate Contract
At the same time as the MPLUN notifies the successful Tenderer that its Tender has been accepted / are those qualified tenderers who wishes to get contract of supply on approved rate for sample approved. Rate Contract shall only executed with those qualified Tenderer, whose samples are approved by the Committee along with the Rates.
Within 15 days of receipt of the Notification, the successful Tenderer shall sign the Contract at MPLUN’s office at stated office on a non-judicial stamp paper of value of Rs.100/- (stamp duty to be paid by the bidder) and return it to the MPLUN. Tenderer shall also submit hard copy of all the documents of eligibility criteria as desired by MPLUN.
The units, whose rates & samples are accepted, will have to sign agreement within specified time given in offer letter, failing which the EMD/Performance Guarantee may be forfeited.
The validity of rate contract will be one year in open tender and three months in limited tender and may be extended for further period as agreed mutually unless revoked.
b) DOCUMENTS REQUIRED FOR RATE CONTRACT
Following documents duly filled are required for execution of the rate contract agreement and shall form a part of the agreement:-
(a) Notice Inviting Tender
(b) Tender Form
(c) Rate Sheet (Proforma supplied with tender)
(d) Specification and the technical particulars
(e) Any other terms and conditions given along with the tender.
(f) Agreement forms (on Non-judicial stamp paper of denomination applicable as per rules)
(g) Rate annexure issued by Mrignayani Emporium, MPLUN