Talking Points for Mentors/Mentees
The following framework will give mentors/mentees talking points to follow throughout the year.
The list is not comprehensive, but, instead, a beginning for conversation.
Month
July/AugustREVIEW PROCEDURES FOR TEACHER EVALUATION SYSTEM (please refer to Teacher Professional Growth System Manual) / 1. School safety and basic issues
2. Allocations of certified and classified personnel
3. Continual hiring/overages over the summer
4. Write and send a summer newsletter to parents/students-Counselors and AP may assist with this is High-School (Introduce yourself, address dress code, PBIS Matrix, etc.)
5. Write and send a letter to staff (Introduce yourself, include teaching schedule (HS), upcoming themes, goals, Agenda for upcoming professional development days, etc.)
6. High-School: Review MAP data for incoming 8th graders and CBE results to ensure students are scheduled correctly-have counselors review schedules
7. Approve variances and 13th year applications
8. Track 12th graders who did not graduate to ensure they show up for summer HSPE testing and summer school (Attend summer school graduation)
9. Adjust graduation report data when released (keep Ben Hayes apprised)
10. Evaluation process(completion of goal setting in My PGS prior to meeting with evaluator)
11. Opening of school instructions
12. First meeting state Vision, Mission, SEL, Instruction, Relationships, your expectations of yourself, staff, parents, and students.
13. Team Builders
14. Schedule of meetings with teams or grade levels
15. Organization chart reflecting duties of administrators, secretaries and counselors
16. Send out Goal Setting information regarding evaluation
17. Plant and facility cleanliness and safety
September / 1.Conduct Goal Setting meetings-
2. 12th - Self – Assessments completed in my PGS with rating and reflections
3. 12th- Goal Setting meetings completed for Probationary and Off-Cycle employees
4. 26th – Goal setting meetings completed for Formal and PGP employees
5. 26th – Late hire deadline for completion of the November 1stevaluation (New hires after the 26th of September will have their first written evaluation on February 1stmoving their first year of probationary status out to the following year.
6.All teachers who have been placed on a FAP, or continuing on a FAP, must receive approval from the Area Superintendent and be reported to the Labor Relations Manager/PAR Coordinator.
7. Review procedure for teachers placed into PAR.
8. Parent Night/Meet the Teacher Night, if they have it; review plans and scheduling - whole group in MPR or teachers in their rooms or discuss any Welcome Back events such as BBQ, Spaghetti Feed, Ice Cream Social, Curriculum Nights, introduce parent club and Education Collaborative partners etc.
9. Establish a Site Leadership Team
10. Create a Professional Development Plan (engage stakeholders)
11. Establish a School Performance Plan Team (engage stakeholders)
12. High-School: Write Northwest Accreditation Report (due every year after accreditation-and due around the same time as the SPP)
13. Walk Through schedule or strategies
10. Analyze data for SPP/Family Engagement Plan
11. Help teachers develop monitor lists from BIG
October/November / 1. Final Budget, if available-apprising teachers of money available, making decisions for the rest of the year
2. Evaluations:Ensure all Probationary and Off-cycle observations/feedback conferences/written evaluations are completed: 40th day of instruction Oct. 13th. Post Observation Conference completed (must take place within 5 days of the formal observation)
3. Probationary and Off-cycle evaluations completed by November 1st.
4. Begin planning “stretch runs” for CRT testing (elementary & middle school) Determine when these will be put in place ~ testing for CRTs in May 2014 (See assessment calendar.)
5. Practice writing prompts and scoring using rubrics is also recommended for grades 5/8
6. Review current/past MAP Data
December / 1. Observations/post conferences as needed: 80th day of instruction Dec. 15thfor all Probationary, Off –Cycle, Post – Probationary Formal ( previously effective), and Post –Probationary PGP (previously effective) Pre Observation conference completed, Formal Observation completed and Post Observation conference completed (must take place within 5 days of formal observation)
January / Discuss Parent/Teacher conferences
(if not already held earlier in the year)
1. How does the Principal/Asst. Principal want to be involved?
2. What are the expectations for the teachers? What to cover? What data to share? How to show progress?
3. What format will be used to record conferences, to be turned in?
4. Check to see progress on evaluation schedule.
6. High School: Write Bighorn/ARC Nevada Report (due in May although there are several steps required in January/February
7. Meet with teams or grade levels to reinforce, Vision, Mission, SEL, academics, instruction, and upcoming tests.
February / 1.Evaluations: if not already begun, mentees should begin post/final conferences to be able to complete evaluations as needed
2. Evaluations completed on all Probationary employees. Qualitative Rating on remaining 2 standards, Evaluation Narrative on the 2 standards
3. Evaluation completed on all Off-Cycle employees. Qualitative Rating on a minimum of 2 standards based on area of need. Evaluation Narrative on the 2 standards
4. Form budget committee for any meetings, revision of way money was spent in the past and formalize plans to share with all staff members and parents, per Board policy
5. In elementary, discuss any possible retentions to be completed beforeFeb. 15th
March / 1.Continue observations/post conferences/evaluation process: 120th day of instruction March 4th
2. For all Probationary, Off- Cycle, Post –Probationary Formal (all), and Post – Probationary PGP (all)
3. Pre Observation Conference completed
4. Formal Observation completed
5. Post Observation Conference completed (must take place within 5 days of the formal observation)
6. 13th – PGP Reflections to be completed in my PGS
13th – Evidence and artifacts to be loaded into My PGS
7 Begin planning for spring registration if that school (elementary) does it then
April / 1.Final Evaluations due to district by third Monday in April20th(Includes coversheet, scoring sheet, & narrative summary)
2. For all Probationary, Off – Cycle employees, Post-Probationary Formal (all) , and Post-Probationary PGP (all)
3. Probationary Evaluations, Qualitative Rating on all 4 standards. Evaluation Narrative on all 4 standards
4. Off – Cycle Evaluations. Qualitative Rating on all 4 standards. Evaluation Narrative on all 4 standards
5. Formal Evaluations. Qualitative Rating on all 4 standards. Evaluation Narrative on all 4 standards.
6. Professional Growth Plan (PGP). Qualitative Rating on the 2 standardsidentified in the development of the (PGP). Evaluation Narrative on the 2 standards identified in the development of the PGP. Evaluation Narrative on the 2 standards identified in the development of the Professional Growth Plan.
7. Spending the balance of the per pupil money
8. Teacher preference list in anticipation of staff changes for next year
9. Review past years’ Accountability Report & Plan to prepare Upcoming Accountability Report
10. Look at classified evaluations they are due in May
11. Visit feeder schools
12. Orientation for incoming students
May/June / 1. Class list meetings with teachers for next year
2. Decisions on variances for next year
3. Spending money for next school year
4. Other closing school activities/needs
5 Make reservations for next year’s end of the school year activities and filed trips
6. Assign coaches for next year
7. If teachers can set goals before they leave for summer you can start the year off with a Pre- Observation conferences in August!
Monthly:
1. Record meetings/communication by phone/emails- use attached sheet
2. Meet at least 2 times a month with your New Principal
3. NOTE: The first month to six weeks of school, meet WEEKLY to establish responsibilities/ expectations/RAPPORT
Other:
Attend one staff meeting at their schools
Have the Principal visit your school or another one to gain specific information
Accompany the Principal on a walk-through at least 4x throughout the year (one time per quarter). Have them share the “look-for” tools being used and any strengths or areas for improvement.
Have the person attend a staff meeting at your school where you share your style, and, perhaps, some interactive strategies
Check in with the Principal at least one time per week, don’t wait for him/her to initiate as things may have gotten past a point where you can offer suggestions and make a difference.
Attend at least one night function/community builder or discuss it both pre and post with the administrator if you have a conflicting schedule.
Attend at least one professional development session or discuss it pre/post for processing the success of the session.
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