Governing Council
The International School at Mesa del Sol
Regular Meeting
Agenda
October 29, 2015
Schedule:Location
- Regular Meeting – 4:30PMAperture Center at Mesa del Sol
5700 W University Blvd SE
Albuquerque, NM 87106-9706
1.505.452-2600
Governing Council Members
Officers:Members:
Capt. Jake English, PresidentMs. Anne Lacy
Mr. Rob Giebitz, Vice-PresidentMs. Argelia Carreon
Mr. Kamal Ali, TreasurerMr. Tom Kuehn
Dr. Kim Eichhorst, Secretary
Agenda Items:
1.Call to Order
Jake English, President
Meeting called to order at 4:35 p.m.
2.Roll Call
Jake English, President
NAME / PRESENT / NOT PRESENTCapt. English / x
Mr. Ali / x
Mr. Giebitz / x
Dr. Eichhorst / x
Ms. Lacy / x
Ms. Argelia Carreon / x
Mr. Tom Kuehn / x
Dr. Sean Joyce, Barb Langmaid, Gina Dennis, Deena, Heather McKelvey, Gina Dennis, Liza on phone
3.Approval of the Agenda Action Item
Jake English, President
ACTION
Motion: __Eichhorst ____ moved to approve the agenda as amended
Second: _ _Giebitz seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion
4.Approval of the Minutes Action Item
4.1 September, 2015Regular Meeting
Jake English, President
ACTION
Motion: __ _Eichhorst___ moved to approve the 9-15 minutes
Second: _ _Kuehn seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion
4.2 August 31, 2015 Special Session Action Item
ACTION
Motion: __ _Kuehn___ moved to approve theAugust special session minutes
Second: _ _Eichhorst seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion
5.Community Input Discussion Item
Community members that have signed in and noted a desire to address the board
will each be given 2 minutes for comment.
None
6. PAC Update Discussion Item
Ms. Heather McKelvey
September’s Fun Friday netted $750
Money used for field trips, class supplies and teacher supplies
All funds kept within the school
Next meeting is Nov. 5
7.Finance Committee Report
7.1 Approval of TIS Budget Adjustment Requests Action Item
2 BARs
Maintenance BAR 8
BAR 9 Elem & middle school initiative (EMSI) for Bernco for $8570
ACTION
Motion: __ Eichhorst____ moved to approve the BARs
Second: _Kuehn _ seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion
7.2 Approval of TIS Voucher Listing Action Item
$82,766.87 total vouchers
ACTION
Motion: __ _Eichhorst___ moved to approve voucher listings
Second: _ _Kuehn seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion
7.3Approval of TIS Bank Reconciliation Action Item
Mr. Kamal Ali, Treasurer
Bank reconciliation off by~ $544,000 compared to AdpAbility ledger, but this is in line with June’s account
ACTION
Motion: __ _Kuehn___ moved to approve the bank reconciliation
Second: _ _Lacy seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion
Liza: 40th day numbers have been submitted, but each number has to be reviewed before they are finalized, so it will be another couple of weeks before budget is confirmed.
8.Head of School Report
8.1 2015-2016 Enrollment/Staffing Update Discussion Item
Total 190 in PYP
81 in MYP
277 students on 40th day (should’ve been 276 due to error)
Error in STARS showed 270 students, error of 6; this also needs to be fixed.
Excellent special education report submitted. New director is moving along and keeping TIS in line
Had one family withdraw after TIS completed a CYFD report (2 students)
One family moved to Texas (2 students)
One student expelled
One student who never showed
Giebitz: what were our projected numbers? - in line with what we have
Kuehn: A lot of growth from Mesa del Sol and south of Albuquerque
Staffing: Greg Navitsky has resigned due to issues from out-of-state. He will likely be leaving New Mexico.
Kat Gullihorn (long-term sub) has taken over as art and design teacher, she is qualified though she wants the library
We may fill the position or collapse the position and redistribute among current teachers rather than try to find a highly qualified replacement mid-year
Fine arts coordinator is now Trisha Wagner (as of Dec. 1, after end of first trimester)
Informal resignation of our librarian and fine arts substitute
Aimee Skidmore will be returning Dec. 15 (early) from maternity leave
Rebecca Mattingly is back from FMLA
Giebitz: How does the arts at TIS compare to other Albuquerque schools?
How important is it to parents?
Joyce: APS does not require arts beyond an elective, whereas TIS requires each student to take either fine arts or performing arts each trimester. Parents don’t give a lot of feedback for MYP
Eichhorst: as a parent, it is one of the reasons why we chose TIS over public school
Kuehn: do MYP students have PE every day? How important is a gym?
Joyce: They have it 1.5 hrs every other day (2x/week) and 45 minutes on Friday. Gym is critical
8.2 2014-15 Performance Framework Discussion/Action Item
Joyce: pulling all testing data (NWEA MAPS and DIBELS) for analysis
K-3 reading improvement
K-8 improvement in reading and math
Scores will not be legitimate in many cases due to failure of technology (multiple fails)
Students well below have shown dramatic increases (from 5th percentile to 21st, but as they’re still below the ‘target’ they do not count)
8.3 School UpdatesDiscussion Item
We continue to add experiential field trips for our students
5th grade spend 3 days at Ghost Ranch learning about paleontology, archaeology, ecology and art
7th and 9th grade spent 3 days at Jemez and Bandelier learning about NM history, fossil record, and ecology
6th grade is going to Socorro for a 2 day science-based trip
MYP has begun advisory course where students work in smaller groups with MYP teachers, education specialists and administrators, meet in UNM auditorium
ALERT program used in PYP and now MYP
Manage-back now used – reflects IB assessments to learn, common core, and learner profile (looks like an IB report card)
PARCC results have been released to superintendents and will be released soon, school report cards will be out early December
Bus transportation: continuing increase in kids using bus transportation before and after school; 6 kids couldn’t fit on the bus yesterday, bus company recommended paying more for a second bus or splitting the school’s start and finish times to run a second set of routes
2 bigger busses were set aside for us with our name on the side but they haven’t been released by the state so we haven’t been able to use them yet
Current contractor can’t take on the southern bus route and not sure if funds would support it, may have to wait until spring
Eagle scout project for TIS- to put fence back up in area where it was destroyed in wind storm to complete the low ropes course
Have a family that we will continue to support as they have donated $10,000 to school
SB 9 and HB33: APS is putting a bond in front of community in Feb. for $500 million for capital improvements for schools, we do qualify for SB 9 as a public school in Albuquerque
8.4 Amendment Update Discussion/Action Item
Dr. Joyce, Head of School
Been submitted and pushed to December agenda meeting. Need to complete list of requirements by Nov. 20 before it will be heard. CSD has submitted the requirement list and is not encouraging TIS to pursue this
No real hearing in December, this will be mostly renewal of charters and those will take a long time
Kuehn: can we send a letter to CSD to ask for Nov or Jan date?
Joyce: can I contact TIS attorney regarding our ask for 10th grade
Giebitz: based on the reaction of CSD to TIS last year they will not likely support us
Joyce: CSD has to serve all charter schools as well as PEC in making its decisions (serving dual masters)
ACTION
Motion: __ _Kuehn___ moved to approve contacting the attorney regarding a special session for adding 10th grade
Second: _ _Giebitz seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion
9.Strategic Planning for TISNM
9.1 Strategic Planning Committee Update Discussion/Action Item
Anne Lacy/ Kim Eichhorst, Secretary
Lacy: A lot was covered, much of it mentioned in HOS report
SPC meeting will be combined for Nov and Dec., to come up with updated goals and objectives (specific one page strategic plan document) (5 + year look with specific short-term objectives)
English: need off-site retreat planned? What facilities do we have, what do we require? Align our goals with our vision and mission
Lacy: 3 strategic missions: Sustainability, student achievement, etc.
Under sustainability: 3 tactical objectives: Facilities, enrollment, charter renewal, IB renewal
So may need off-site meeting to work off of / refine the outcome of the strategic planning meeting
So, January off-site meeting?
English: should GC sit down with teachers to find out their perspective, goals, needs, so we can roll this into the plan.
Eichhorst: During parent-teacher conferences, go in and meet with a few teachers at a time?
10.Approval of Policies Discussion/Action Item
10.1 GC -32 Promotion and acceleration policy
Patty Matthews recommended that we have a policy in place to deal with promotion and acceleration of students - the policy complies as is, Retention procedure has a few suggested modifications
Promotion/Retention/acceleration policy provides standards and guidelines for students
Carreon: question: special ed students mentioned, should be they be included specifically?
What is “state required capacity”?
Joyce: all students is all students, even special education students
It might be end of year course, HS equivalence exam, PARCC exam, etc., they would still have to demonstrate competency and complete the courses required as outlined by state
Carreon: can we just say “state requirements”? and take out capacities?
Joyce: Yes.
ACTION
Motion: __ _Lacy___ moved to approve the GC-32 promotion and acceleration policy as amended
Second: _ _Eichhorst seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion
11. OldBusinessDiscussion/Action Item
11.1 By-laws of the Governing Council Article III Section 10; clarify approval on a “case by case basis”
Tom Kuehn
Lacy: Do we need to do something to say that we’ve reviewed existing members that fall in this category?
Eichhorst: we amended the by-laws, so we move forward from here with the current GC board
ACTION
Motion: __ _Lacy___ moved to approve the current GC members that fall under this category
Second: _ _Eichhorst seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion; 3 abstained
12.New Business
12.1 Patty Matthews GC trainingDiscussion/Action Item
Anne Lacy
Request for 2 2.5 hour sessions, Fridays are generally good (afternoons)
Friday Nov 13? and Friday Dec 18 from 1:00-3:30?
Anne will work with Patty to set up dates and conference room
12.2 New GC Board members: (Gina Dennis)Discussion/Action Item
Kim Eichhorst, Secretary
ACTION
Motion: __ _Eichhorst___ moved to approve new GC member Gina Dennis
Second: _ _Kuehn seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion
Langmaid: for all new GC members, there is paperwork that you need to fill out, will bring the notary to campus
13.Future Council Meetings
13.1 Regular Council Meeting –November19, 2015 Discussion Item
Jake English, President
14. Adjourn Action Item Jake English, President
ACTION
Motion: __ Kuehn____ moved to adjourn.
Second: _Lacy _ seconded the motion.
Discussion:There was no discussion.
The vote was unanimous in favor of the motion;
Meeting adjourned at 5:48 p.m.
- The Next Governing Council meeting is scheduled for November 19, 2015, 4:30 PM
- If the meeting date is confirmed, then agenda items and supporting documents must be sent to the Council Secretary no later than Friday, November 13, 2015.
The meeting agenda are posted at the following locations, where copies may also be obtained:
- The International School at Mesa del Sol
2660 Eastman Crossing SE,
Albuquerque, NM 87106
+1.505.508.3295
- The International School at Mesa del Sol website
Copies of the meeting agenda are public documents and can be made available. Please contact the Head of The International School at +1.505.508.3295.
The annual meeting calendar of the Governing Council of The International School is sent to the Albuquerque Journal each year.
The Governing Council of The International School attempts to follow the order of items as listed; however, the order of specific items may vary from the printed Agenda. Individuals with disabilities who need any form of auxiliary aid to attend or participate in this meeting, please contact the Head of the International School at +1.505.508.3295. Upon request public documents will be provided in the accessible form necessary to the individual requesting the particular auxiliary aid.