Health & Safety Policy

The Insurance Institute of Liverpool

Introduction

This document sets out the Health and Safety strategy to be adopted by

The Insurance Institute of Liverpool

A formal Health & Safety policy is not legally required for us as we have no employees and as a local institute we are run by volunteers.

Never the less this strategy document has been prepared to define the way we will manage Health & Safety and meet any applicable regulations.

This document is in three parts

  1. Statement of intent which sets out our commitment to manage risk and meet any legal duties.
  1. The organisation section states which says who is responsible for what.
  1. The arrangements section which contains the details of what we are going to do in practice.

1. Statement of intent

Health and Safety Strategy Statement

This health and safety policy document is designed to assist The Insurance Institute of Liverpool to ensure that they understand their responsibilities under UK Health and Safety Law, namely the Health and Safety at Work Act Etc. 1974.

The Insurance Institute of Liverpool accepts responsibility for the health and safety of other people who may be affected by their activities.

We will, so far as is reasonably practicable: -

Ensure that;-

  • Risks and hazards arising from activities, premises or processes are identified, controlled to reduce the risks.
  • Council members and volunteers are suitably briefed and understand the importance.
  • Information about common risks is given.
  • Risk assessments for premises, events and activities are carried out when required.

Responsibility for monitoring compliance with this strategy rests with our Institute Council.

This strategy document will be reviewed at least annually or after any significant change by the institute Secretary.

The Insurance Institute of Liverpool

Name and signature of Responsible Person

Local Institute Secretary

Date: 1st January 2014

Next review date: TBA

Organisation

Local Institute Structure

To ensure health and safety standards are maintained / improved, the following people have responsibility in the following areas:

Office Assistant

The responsibility of the Office Assistant is to manage the risks applicable to the office and the office admin assistant.

Local Institute Secretary

The responsibility of the Secretary is to understand the statutory requirements that affect the Insurance Institute.

The office employees are employed by the CII who are responsible for their health and safety. The IIM, however, are responsible for the activities of the Institute (for example CPD events, dinners, fund raising activities etc).

The Secretary should make sure that at least once a year; a report is given to Council of any health and safety incidents or near misses. They should also make sure that each committee chair receives a briefing document on appointment and their responsibilities, and that induction material on health and safety, remains up to date.

They should also

  • Ensure all necessary insurance is arranged and report incidents to insurers;
  • Maintain a log / accident register in the IIM office
  • Ensure first aid equipment is maintained

Local Institute Council Members

Responsibilities:

  • Co-operate with Committee chairs on health and safety matters;
  • Not interfere with anything provided to safeguard their health and safety;
  • Point out any obvious risks.

Arrangements

The arrangements section contains details of what we need to do in practice to achieve the aims set out in their statement of intent. It is split into two sections:

  1. Events in managed buildings
  2. Events outside managed buildings
  3. Arrangements for the Institute office

(a)When we use a managed building to host our events (for example the Dinner or a CPD event) it is the responsibility of the event organiser to ensure the safety of the activity. Their responsibility is to make sure we are using a suitable building and any necessary risk assessment is carried out.
When we are using a managed building, they are responsible for health and safety, but we have a responsibility to check the housekeeping arrangements (fire alarms and drills, emergency exits etc). We also have a responsibility to make sure the building is suitable, for example disabled access and exits, and we should make sure that we run the event safely (for example, no trailing wires or that we haven’t blocked any exits).

(b)Events that take place outside (for example a treasure hunt, pub crawl or walk) present a greater risk and therefore a greater responsibility. The responsibility again falls on the event organiser / committee chair to carry out a risk assessment and also to consider what arrangements if any need to be made for first aiders. If the event is more than a simple social event and potentially a higher risk (for example, a marathon, abseiling or some other physical activity) we should carry out a risk assessment and consider whether to employ specialists or assure ourselves that we have the necessary competence before proceeding.

(c)Tracy O’Connell is responsible for the running of the Institute Office and its safety. She is an employee of the CII who are responsible for the activity of their employees.

If further Health & Safety support is required, guidance can be provided by the CII’s Health & Safety Consultant TEAM Safety Services Ltd. The local institute is responsible for any costs associated with these services.

For further details visit

01582 794968

Health & Safety Policy – Insurance Institute of Liverpool Office
This is the statement of general policy and arrangements for: / The Insurance Institute of Liverpool
Overall and final responsibility for health and safety is that of: / Office Assistant
Day-to-day responsibility for ensuring this policy is put into practice is delegated to: / Office Assistant
Statement of general policy / Responsibility of
(Name / Title) / Action / Arrangements
(Customise to meet your own situation)
To prevent accidents and cases of work-related ill health and provide adequate control of health and safety risks arising from work activities / Tracy O’Connell / Annual risk assessment
To provide adequate training to ensure employees are competent to do their work / Tracy O’Connell / Health & Safety policy given to employee(s) on engagement
To engage and consult with employees on day-to-day health and safety conditions and provide advice and supervision on occupational health / Tracy O’Connell / Staff consulted on health & safety matters as they arise
To implement emergency procedures - evacuation in case of fire or other significant incident. / Tracy O’Connell / Escape routes are signposted and kept clear at all times.
Fire alarms and evacuation procedures are tested regularly by the building management company. Visitors are signed in and out at a central reception area.
To maintain safe and healthy working conditions, provide and maintain plant, equipment and machinery, and ensure safe storage / use of substances / Tracy O’Connell / The office is located within a serviced office space.
Toilets, washing facilities and drinking water are provided.
A system is in place throughout the building for routine inspections and fire safety/evacuation procedures
Health and safety law poster is displayed: / AVIVA Offices
First-aid box and accident book are located:
Accidents and ill health at work reported under RIDDOR: (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) / First aid box is kept within the office.
Accident book is maintained at central reception area.
Signed: T O’Connell / Tracy O’Connell / Date: / 1st April 2014
Subject to review, monitoring and revision by: / President / Every: / 12 / months or sooner if work activity changes