MINUTES OF THE IHEEM
ELECTRICAL TECHNICAL PLATFORM MEETING
11:00 am, 3rd July 2014,
LUCY SWITCHGEAR, HOWLAND ROAD, THAME, OX9 3UJ ______
1. / Present:Mark Richards (Chair)
John Rayner
Peter Ellis
Peter DesForges
Steven Lloyd
Paul Wheldon
Neville Clarke
In attendance:
The meeting was recorded to enable Jolene Tebbey to take minutes.
2.
3.
4.
5.
6.
7.
7.1
7.2
7.3
7.4
7.5
7.6
8. / APOLOGIES FOR ABSENCE
Paul Harris
Andrew Camina
Andy Leung
CONFLICTS OF INTEREST
None
MATTERS ARISING
None as this is the first Electrical Technical Platform meeting.
AE REGISTRATION REQUIREMENTS
MR referred to the draft AE registration requirements document sent out with the agenda and invited comments. MR confirmed that the aim is to have this functioning by Christmas. The following was agreed:-
· 1 or 2 members from the Technical Panel to be on the AE panel along with the members from the Membership Committee. This would then be revolved to allow variety and ensure there are no conflicts of interest. MR is to approach PH on becoming a permanent member as there will be no conflict of interest. It was also agreed that MR will forward the Decontamination requirements document, this will show the idea for the Electrical Competency Framework.
· The AE course should be more about the AE and not the technical. LV is the constant and should be the foundation.
· The AE course should be more about the Health and Safety and audit aspects. It was agreed PW will forward the course description to MR, this will then be distributed to the group along with Eastwood Parks course description by JT.
· Changes to Document – page 1, under AE (ELECTRICAL) Registration, section a) add item i) Should be a member of IHEEM. Item ii) take out member of IHEEM.
· Section b) - add s to course.
· Section c) – take out HTM00 and replace with appropriate.
· Page 2, under Re-registration of AE (E)s add – audit on site of AE activity by panel member.
· Take out question mark after 5.
· Change – a written professional review of the registrants activity to written evidence of site activities and review of the registrant summarising….
· Take out the routine decision making item.
· MR to circulate the AE Code of Conduct.
The amended document is attached with these minutes.
Electrical Competency Framework
MR welcomed any comments or suggestions for the ECF. It was agreed PW is to distribute a Mapped Competency Requirement. If anyone has any further suggestions or comments send through to MR. JT will then distribute to the group.
A discussion followed about how the NHS has changed with regards to using AE’s over the years. It was felt that these days it seems the role is more outsourced than in house.
CONFERENCE MATTERS
MR reported that a request has been received from Head Office for topics for discussion at conference. The following topics were discussed:-
· Testing
· HTM’s
· Guidance
· Competence
· Education
· Blackstarts
All agreed it that a question and answer session would be the best way forward. PD, SL, PW, NC and MR all confirmed they would be in attendance for this. MR to confirm dates and times.
ANY OTHER BUSINESS
It was agreed that now the panel has been set up the topics listed on the agenda could be looked at with a view of covering at next year’s Conference. PD to make some enquiries with EA Technology.
Another topic could be generators and fuel supplies.
Help for Estates Managers
It was agreed it would be useful to find out what the problems are before discussing. One way of doing this could be to ask the question at Conference, invite delegates to anonymously put forward issues, something could be put in the delegates packs.
Electrical installation testing
A discussion was held regarding the issues faced especially in smaller Trusts with people not understanding the testing that is needed for compliance such as PAT testing every 18 months. The idea of creating a compliance list that could be included as part of the guidance and it was agreed PD would start to develop this and distribute to the group for discussion. Once this has been agreed it could go in the DP Course and kept with the Contractors competency files so it is easily accessible.
Temporary generators
Following a discussion with regards to temporary generators there was a suggestion that a guidance note could be added to 06-01.
MEIgan
Discussion too place regarding the archiving of MEIgan, BS7671 has introduced Special Locations to replace it.
Post meeting note apparently CIBSE may resurrect the document.
MR reported PH runs a CPD on Special Locations which it is hoped will be run as a half day Regional Event. MR to discuss with PH.
Governance Structures
NC raised the issue of governance structures. His concern is, where there are outsourced services and effectively how that governance structure should work where there are mixed organisations providing certain elements to an overall governance structure. Is there any guidance the group would like to offer on this. It was agreed there could be the opportunity to influence this for future HTM’s. NC to put a paper together.
Makeup of panels
MR reported that there can only be a core team of 5 for the panel, the rest of the panel would be contributors.
All in attendance confirmed that they were happy to continue to be on the panel as members/contributors.
MR confirmed there will be 4 meetings per year, 3 via teleconference call and 1 face to face, preferably to take place at Conference.
MR suggested if the need arose for further face-to-face meetings then there could be some way of sharing out the expenses or arranging locations around members.
The group confirmed they were happy to contribute to expenses. MR also confirmed in PH and AC’s absence PH has stated he wishes to remain on the panel and AC has said he is happy to be a contributor.
DATE OF NEXT MEETING
Conference, October.
Post Meeting Note: JT confirmed there will not be a room available but there are seating areas where the group could meet at Conference.
Distribution
· Mark Richards (Chair)
· Paul Harris
· Andrew Camina
· Andy Leung
· John Rayner
· Peter Ellis
· Peter DesForges
· Steven Lloyd
· Paul Wheldon
· Neville Clarke
· Simon Russell
...... Signature of Chair...... (Date Signed) /
Action: MR
Action: PW/JT
Action: JT
Action: PW/JT
Action: PD
Action: MR
Action: NC
Institute Healthcare Engineering and Estate Management – Medical Devices Advisory Group / 3
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