INFORMATION ON HOW TO FILE AN APPLICATION FOR A ROAD TRANSPORT LICENCE FOR RADIOACTIVE MATERIALS.

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The transportation of radioactive materials is regulated by chapter VII of the Royal Decree of the 20th of July 2001 concerning “the general rules and regulation for the protection of the general public, of the workers and the environment against the danger arising from ionising radiation, published in the “Belgian Law Gazette” of 30 August 2001. You can find the text of the Royal Decree as well as these of other decrees mentioned in this brochure, on the website of the Federal Agency for nuclear control – juridical database JURION).

An application for a transport licence for radioactive materials has to be submitted at least 1 month prior to the scheduled date of import or transit. The application for a particular transport licence has to be submitted at least 10 days prior to the import.

Each application for a transport licence for radioactive materials has to be submitted by means of a signed letter (no fax, no e-mail), addressed to:

FEDERAL AGENCY FOR NUCLEAR CONTROL(FANC)

Security and Transport Department

Import and Transport Service

Ravenstein street 36

B – 1000 BRUSSELS

Each application for a transport licence for radioactive materials has to contain the following information and documents:

  1. Identification of the applicant
  1. Name and address of the carrier (company),
  2. Name, first name and position of the person representing this company.
  1. Nature of the licence requested
  1. General, particular or special,
  2. Expected date of (first) transport,
  3. Frequency of the transports (not for the particular or special licence for a single transport).
  1. Consignment and loading
  1. Place of loading of radioactive materials,
  2. Name and address of the consignor(s) of the radioactive materials,
  3. Name and address of the consignee(s) of the radioactive materials.
  1. Characteristics of the radioactive materials

A.Name of the isotope(s),

  1. Chemical state of each isotope,
  2. Physical state of each isotope,
  3. Maximal activity of each isotope,
  4. Form of the source: sealed or non-sealed or special form radioactive material.
    In the case of a special form radioactive material, a copy of the certificate of approval, issued by the competent authority of the country of origin, has to be joined,
  5. Nature and intensity of the radiation emitted,
  6. Number of sources to be transported,
  7. For fissile material, see also point 12 below.
  1. Packages and packaging

A.Nature of the packaging(s) used,

  1. Complete description of each of the packaging(s),
  2. Detailed description of the way in which the radioactive sources are possibly packed together,
  3. Indicate whether the radioactive source is mounted in (part of) an apparatus or whether the radioactive source is packed as such,
  4. Indication of the type of packages (as defined in the International Atomic Energy Agency (IAEA), edition 2005). If it concerns packages of type B(U), B(M), the certificate issued by the competent authority of the country of origin must be enclosed,
  5. Description of fire-resistance, water-tightness, shock-resistance, resistance to temperature fluctuations and inner pressure (for packages other than those of type B(U) or B(M)),
  6. Description of the labels fixed on the packages (symbols, markings, dimensions and place on the package where the labels are affixed),
  7. Maximal activity per package.
  1. Vehicles
  1. Number of vehicles used for transporting radioactive materials,
  2. Description of these vehicles, brand of the vehicles and license plates; the country in which the vehicles are registered,
  3. Are other substances or packages expected to be loaded together with the packages containing radioactive materials; if so, what substances?
  4. Description of the labels and placards affixed on the vehicles (symbols, markings, size and place on the vehicle where the labels and placards are affixed),
  5. Could these labels and placards be made invisible? If so, when and how is this done?
  6. Are the vehicles equipped with a protective armour?
  7. Is the loading platform easy to decontaminate?
  8. Is the vehicle equipped with an alarm signal that is audible or visible in the chauffeur's cabin and that will go off at the moment the motor is started and the doors of the loading space are not or incompletely closed. And, that can only be stopped by closing the doors firmly. (Only for vehicles registered in Belgium),
  9. Which ADR equipment is aboard the vehicles?
  10. Maximal activity per vehicle,
  11. Maximal number of packages transported per vehicle.
  1. Stowing of the packages
  1. Full description of the way in which the packages are stowed during the transport,
  2. Description of the way in which the packages are protected against loss or theft,
  3. Description of the measures taken to prevent unauthorised persons from approaching the packages.
  1. Persons involved in the transport
  1. Training of staff involved in the transport of radioactive materials,
  2. Are these persons aware of the dangers associated with the transport of radioactive materials?
  3. Who informed them of these hazards and how was it done?
  4. Are all chauffeurs in the possession of an ADR training certificate for class 7?
  5. Name and first name of the person in charge of the supervision of the transport and the observance of the relevant rules and regulations and/or the ADR class 7 safety advisor.
  6. Evidence that the person in charge of the supervision of the transport is fully qualified to fulfil this task and/or certificate of the safety advisor.
  1. Health Physics
  1. Name of the recognised body (see list enclosed) or name of the recognised expert in charge of the health physics,
  2. Description of the way in which the heath physics will be executed.
  1. Third party liability insurance
  1. Copy of the insurance policy taken out, covering the vehicles used for the transport of radioactive materials,
  2. Possibly a copy of the enclosures to the policy covering the damage caused by an incident or accident resulting from the nature of the transported goods.
  1. Specific requirements in case of transport of radioactive substances belonging to the nuclear fuel cycle

Article 58.1., 3rd paragraph, of the Royal Decree of July 20th 2001, inserted by the Royal Decree of March 24th 2009, concerning the importation, exportation and transit of radioactive substances (Belgian Law Gazette of April 17th 2009) stipulates that the carrier, importing radioactive substances belonging to the nuclear fuel cycle on Belgian territory and in case of a change of means of transport, is responsible for the connecting transports and also for the execution of all prescriptions in relation with safety and security imposed by the Agency or by other Authorities.

Give the name of the responsible person and a description of the way that these obligations will be met.

  1. Supplementary information for fissile materials
  1. Amount of fissile material,
  2. Isotopic composition,
  3. Is the material irradiated or not,
  4. Enrichment (prior to irradiation),
  5. Description of inner receptacle,
  6. Copy of the certificate of approval issued by the competent authority of the country of origin and, where appropriate, a copy of the safety report of the package, including the criticality analysis.
  1. Measures to be taken in case of an accident
  1. Description of the measures to be taken by the chauffeur and by the "official in charge of the transport" in case of an incident or accident,
  2. Instructions affixed within the vehicle with regard to these measures, a copy of these instructions has to be send with the application.
  1. Fees

According to article 30quater, 1°, of the Law of April 15th 1994 concerning the protection of the population and the environment against the danger arising from ionising radiation and concerning the Federal Agency for nuclear control, a fee has to be paid in order to obtain a licence for the transportation of radioactive substances.

The amount of the once-only fee and the way of payment are fixed by the royal Decree of October 27th 2009, published in the Belgian Law Gazette of November 19th 2009.

After reception of your application, the Agency will send an invoice mentioning the bank account number, the amount to be paid and the article of the regulation concerned.

Please give the name, name of the contact, complete address, telephone and fax number of the paying organism (if not the same as under point 1).

The application will be dealt with after the payment of the fee.

The fully completed application form has to be co-signed by the recognised body or expert in charge of the physical control. Approval has to be given to execute the physical control.

List with recognized bodies for health physics

AIB Vinçotte Controlatom

Business Class Kantorenpark

Jan Olieslagerslaan 35

B – 1800 Vilvoorde

Tel. : 02/674.51.20

Fax : 02/674.51.40

You will find enclosed two warning diagrams: one for the chauffeur, the other for the person in charge of the transport.
On the first diagram the name of the person in charge of the transport or his substitute as well as the telephone numbers where they can be contacted during the transport have to be filled in. This diagram has to be affixed visibly in the chauffeurs cabin. This diagram has to be executed by the driver in case of an accident. The second diagram has to be in possession of the person in charge of the transportation or his substitute and has to contain the phone numbers of the recognised body or expert in charge of the physical control. This diagram contains also the contact numbers of the Federal Agency for Nuclear Control. This diagram has to be executed by the supervisor at the moment the chauffeur notifies him of an incident or an accident.


Chauffeur
The person in charge of the transport / Service 100 or 112
Name:
Tel:
If there are injured or if there is danger or a fire hazard
Service 101

In case of traffic problems

Information to be communicated to everyone notified:

Are there injured;

Is there a fire hazard;

Are there traffic problems;

Exact location of the place of accident (name of the city, name of road, number of the road, direction of traffic, kilometre marker, …);

Are there radioactive materials aboard

The person in charge of the transport
Physical control service / Federal Agency for Nuclear Control
Name:
Tel:
  1. During office hours:

+32(0)2/289.21.11 of +32(0)2/289.21.81 of +32(0)2/289.21.85 of +32(0)2/289.21.86

  1. After office hours:

Call the on-call number of the Federal Agency for Nuclear Control (FANC), which will only be communicated upon request.

Information to be communicated to everyone notified:

Are there injured;

Is there a fire hazard;

Are there traffic problems;

Exact location of the place of accident (name of the city, name of road, number of the road, direction of traffic, kilometre marker);

Are there radioactive materials aboard?

Transportation English version (rev. 8) Feb 2011