THE GUIDE ASSOCIATION TRUST CORPORATION
(A Charitable Company Limited by Guarantee)
Registered Charity No. 306018
LETTER OF REQUEST FOR PROPERTY TO BE TAKEN INTO TRUST
Please read carefully before completing this form:
Before the Trust Corporation can consider taking a property into trust, it must receive a formal application by way of a resolution passed by the Guider(s) of the unit, or Committee of the area, for whom the property is to be held. The completed form should be returned to the Secretary of the Trust Corporation. This form is to be used for taking a guide property into trust – there is a different form to be completed for taking a joint guide and scout property into trust.
The full name of the unit or area concerned, as registered or intended to be registered with the Charity Commission, should be inserted in each space marked (*)
The form must be completed by the Guide Unit, orDIstrict or Division or County Committee. It should not be completed by a Friends of Guiding Group or other local management committee, even if it has responsibility for the management of the Guide property, because it is essential that the indemnity to meet outgoings is provided by the relevant Guide unit or area itself.
To:The Secretary
The Guide Association Trust Corporation
17-19 Buckingham Palace Road
London SW1W OPT______201
Dear Sir,
(*)______of The Guide Association
(* Insert full name of Unit/District/Division/County/Region)
The______Committee of the above (*) ______of the Guide Association duly passed the following Resolutions at its meeting held on the ______day of ______201 .
RESOLVED:
1."That the (*)______of the Guide Association should request the Guide Association Trust Corporation to accept the property specified below TO HOLD the same upon Trust for sale and upon Trust to apply the proceeds of sale and the rents and profits thereof until sale and in the case of leaseholds after payment of the rent reserved in respect thereof as trustee for the (*)______of the Guide Association and upon the trusts declared by the Trust Deed under the seal of the said Corporation dated the 18th January 1938 and known as the Guide Association 1938 Trust Deed.
2.That the Secretary be instructed to make the above request and to undertake on behalf of the (*)______of the Guide Association to bear and pay all rent and rates and taxes payable in respect of the said property and to make all repairs and payments in respect of insurance of such property as may be necessary and observe perform and comply with all restrictive covenants and conditions and lease covenants (if any) affecting the same and all statutory or other obligations in respect thereof and to keep the said Corporation indemnified against the same and against all actions proceedings claims and demands costs charges and expenses arising out of the foregoing or any of them or arising out of use and occupation of the said property or any lack of repair or any failure to effect or maintain insurance cover on the said property or any loss or damage which may be caused to any Scout, Guide or other equipment therein".
PARTICULARS OF THE PROPERTY
[insert property address]
On behalf of the said (*)______of the Guide Association I therefore request you to hold the property specified in the above Schedule upon the terms of the above Resolutions and hereby give you the undertaking set out in the second of the above Resolutions.
Yours faithfully
Commissioner/Secretary of the (*)______
of the Guide Association.
Address………………………………………………………………
………………………………………………………………
………………………………………………………………
Date ……………………………………………………… 201
Countersigned………………………………………………………………
County Commissioner
For ……………………………………………………………………………………
THE GUIDE ASSOCIATION TRUST CORPORATION
(A Charitable Company Limited by Guarantee)
Registered Charity No. 306018
LETTER OF REQUEST FOR PROPERTY TO BE TAKEN INTO TRUST
ON THE JOINT BEHALF OF GUIDE AND SCOUT UNITS
Please read carefully before completing this form:
Before the Trust Corporation can consider taking a property into trust, it must receive a formal application by way of separate resolutions passed by the respective Committees of the area for whom the property is to be held. The completed forms should be returned to the Secretary of the Trust Corporation.
The full name of the Guide unit or area and Scout Group concerned, as registered or intended to be registered with the Charity Commission, should be inserted as appropriate in each space marked (*)
One copy of the letter should be completed by the Guides, and one by the Scouts, each referring to their own unit/area or Group. The form must be completed by the Guide Units, or District, Division or County Committee, and the Scout equivalent. It should not be completed by the joint management committee (or Scout and Guide Group executive committee, if applicable), even if it has responsibility for the management of the joint property, because it is essential that the indemnity to meet outgoings is provided by the relevant Guide unit or area and Scout Group itself.
To:The Secretary
The Guide Association Trust Corporation
17-19 Buckingham Palace Road
London SW1W OPT ______2016
Dear Sir,
of The Scout Association
(*)______of The Guide Association
(*Insert full name of Guide Unit/District/Division/County/Region or Scout Group/Council)
duly passed the following Resolutions at its meeting held on theday of 201
RESOLVED:
1."That the (*)______of [The Guide Association / The Scout Association] should request The Guide Association Trust Corporation to accept the property specified below TO HOLD the same upon trust for sale and Upon Trust to apply the proceeds of sale and the rents and profits thereof until sale and in the case of leaseholds after payment of the rent reserved in respect thereof as trustee for the (*) ______of The Guide Association and the (*) ______of The Scout Association and upon the trusts declared by the Trust Deed under the seal of the said Corporation dated the 17th October 1975 and known as the Guide and Scout 1975 Trust Deed.
2.That the Secretary be instructed to make the above request and to undertake on behalf of the (*)______of [The Guide Association / The Scout Association] that they will jointly with (*)______of [The Guide Association / The Scout Association] pay all rent and rates and taxes payable in respect of the said property and to make all repairs and payments in respect of insurance of such property as may be necessary and observe perform and comply with all restrictive covenants and conditions (if any) affecting the same and all statutory or other obligations in respect thereof and to keep the said Corporation indemnified against the same and against all actions proceedings claims and demands costs charges and expenses arising out of the foregoing or any of them or arising out of use and occupation of the said property any lack of repairs any failure to effect or maintain insurance cover on the said property or any loss or damage which may be caused to any Scout, Guide or other equipment".
PARTICULARS OF THE PROPERTY
(insert the address or other description of the property to be held in trust)
On behalf of the said (*)______of [The Guide Association/The Scout Association] I therefore request you to hold the property specified in the above Schedule upon the terms of the above Resolutions and hereby give you the undertaking set out in the second of the above Resolutions.
Yours faithfully
______
on behalf of [Guide Unit/District/Division/County/Region or Scout Group/Council]
of The Guide Association
______
Position in Guiding/ Scouts
Address ______
______
Date ______201
211633/1222/4637372/Ver.01