6th GRADE

VOCABULARY TERMS
MS. PRATT

TERM

/

DEFINITION

Technique

/

The form and keying style that a typist uses while operating the

Keyboard

Touch-method

/

To key by touch rather than by the hunt-and-peck method

Posture

/

The way the typist sits; the way the typist’s arms, wrists, fingers,

legs and feet are placed

Work area

/

Arrangement of the keyboard, copy, mouse, and other materials

on the desk

Term / Definition
Alphabetic keys / Letter keys on the keyboard
Enter/return / Used to move the cursor down a line
GWAM (Gross Words a Minute) / The number of keystrokes a typist can make in a timed period; can calculate by dividing the total number of standard words keyed by the number of minutes that the typist was timed.
QWERTY keyboard / The most commonly used keyboard arrangement.
Space bar / Used to insert spaces between characters.
Standard keyboarding word / Five characters or any combination of five characters and spaces.
Term / Definition
Emoticons / Sequence of ordinary characters found on the computer keyboard and used as a form of communication on the Internet used in e-mail, chats, and other forms of communication using computers
Asterisk / * symbol used for footnote references in keyboarded documents
Percent / % symbol used in reporting statistical data
Ampersand / & symbol means “and”
Numeric keypad / Keys at the right side of the keyboard used to enter numeric copy and perform calculations.
Num Lock Key / Press to activate the numeric keypad
Term / Definition
Hanging indent / A temporary left margin that indents all lines but the first line of the text.
Reference list/
Works cited/
Bibliography / A list of all references used in a report. This allows the writer to give credit to the author of the material used in the report.
Body / The main text of a personal letter, business letter, memo, email, or report.
Unbound report / Shortreports that are prepared without binders or covers.
Double space / Pressing the enter key twice (2) leaving one blank line. This can also refer to line spacing using the word processing feature to leave one blank line between each line of text.
Side heading / Headings used to separate the report into sections.
Left bound / Longer reports prepared with binders. Left margin is wider (1.5”) to accommodate binding along the left margin.
Top bound / Top margin is wider (1.5”) to accommodate binding along the top margin.
Title Page / The title page is the first page of a report. It gives the title of the report, the name of the writer, the name of the school or class, and the date.
Term / Definition
Alignment / The way multiple lines of text line up along the left, right, or both margins
Bullets and Numbering / A word processing feature used to arrange items in a list with each item beginning with a bullet or number
Center Align / The alignment of text between both margins, leaving a jagged left and right margin
Clipboard / The temporary storage location for text or graphics that have been cut or copied
Copy / The word processing feature that allows text or graphics to be copied to another location within a document
Cursor / The on-screen blinking character that shows where the next character will appear
Cut / The word processing feature that removes text or graphics from the current location in a document
Double Space / When 1 blank line is left between lines of text; striking the Enter key 2 times
Editing / The process of updating a document to make changes, correct errors, and make it visually appealing
Font / A specific design for a collection of letters, numbers, and symbols
Footer / Allows you to type information below the bottom margin of each page of a document
Formatting / The way text appears, for example: bold, underline, all caps, with color
Function Keys / Allow you to quickly access frequently used functions
Grammar Check / The word processing feature that checks selected words in a document for grammatical errors
Header / Allows you to type information above the top margin of each page of a document
Horizontal Centering / When text is centered between the left and right margins, commonly used when creating invitations, announcements, and title pages
Justified / The alignment of text along the left and right margin, leaving no jagged edges
Landscape / The page orientation in which the width of the page is greater than the height
Left Align / The alignment of text along the left margin, leaving a jagged right margin
Line Spacing / The spacing between lines of text within a document
Margins / The blank space at the top, bottom, left, and right of a document where you cannot type
Menu Bar / Provides you with a menu of options to use when creating a document
Operational Keys / Allow you to operate the computer without a mouse
Orientation / The direction in which you can print on a page (portrait or landscape)
Paste / The word processing feature that places text or graphics that have been cut or copied in a new location within a document
Portrait / The page orientation in which the height of the page is greater than the width
Quadruple Space / When 3 blank lines are left between lines of text; striking the Enter key 4 times
Right Align / The alignment of text along the right margin, leaving a jagged left margin
Scroll Bars / Allow you to scroll throughout a document that is too long to fit on one screen
Single Space / When no blank lines are left between lines of text; striking the Enter key 1 time
Spell Check / The word processing feature that checks your document for incorrectly spelled words, similar to an electronic dictionary
Thesaurus / The word processing feature that allows you to find words with similar meanings (synonyms) for the text within a document
Title Bar / Displays the filename of a document
Tool Bars / Provide you with buttons that allow you to access frequently used commands
Triple Space / When 2 blank lines are left between lines of text; striking the Enter key 3 times
Vertical Centering / When text is centered between the top and bottom margin, commonly used when creating invitations, announcements, and title pages
Word Processing / Application software that is used to create text documents such as letters, memos, and reports
Word Wrap / The automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
Block Style / The paragraph format in which all lines of text are aligned with the left margin
Hanging Indent / A temporary left margin that indents all lines but the first line of text
Indented / The paragraph format in which the first line of the paragraph is indented
Tab / The operational key of the keyboard that is used to indent paragraphs; moves the cursor 5 spaces on a line
Term / Definition
Attachment notation / A special notation at the end of a memo or letter that indicates that an item(s) is attached to the letter or memo.
Block Style / A keying style for a letter or memo in which all the text is aligned at the left margin.
Body / The main text of a personal letter, business letter, memo, email, or report.
Copy Notation / Use lowercase (c ) by the name of the person(s) to receive a copy. Place the copy notation a double space below the last line of the enclosure notation or the reference line if there is no enclosure.
Double space / Pressing the enter key twice (2) leaving one blank line. This can also refer to line spacing using the word processing feature to leave one blank line between each line of text.
Email/Memo heading / Includes the same information as the memo heading (TO:, FROM:, DATE:, and SUBJECT:).
Enclosure notation / A special notation at the end of a letter that indicates that an item(s) is included with the letter.
Entry / Information following the words in the memo heading. The tab key is used to align each entry.
Memorandum (Memo) / A written message used by employees within an organization to communicate with one another.
Single space / Pressing the enter key one (1) time leaving no blank lines.
Typist initials / The lowercase initials of the keyboard operator and is keyed at the left margin a double space below the writer’s name.
Term / Definition
Attachment Notation / A special notation at the end of a memo or letter that indicates that an item(s) is attached to the letter or memo.
Block Style / A keying style for a letter or memo in which all the text is aligned at the left margin.
Body / The main text of a personal letter, business letter, memo, email, or report.
Business Letter / A letter sent from one business or organization to another or to an individual.
Complimentary Close / Ending of the letter. Example: Sincerely yours,
Copy Notation / Use a lowercase (c) followed by the name of the person(s) to receive a copy. Place the copy notation a double space below the last line of the enclosure notation or the typist line if there is no enclosure.
Double Space / Pressing the enter key twice (2) leaving one blank line. This can also refer to line spacing using the word processing feature to leave one blank line between each line of text.
Enclosure Notation / A special notation at the end of a letter indicating that an item(s) is included with the letter.
Handwritten Signature / Author’s handwritten/signed name. Placed on the printed copy of the letter.
Keyed Name / The author’s keyed name in the closing of the letter.
Letter Address/Inside Address / The address of the receiver of the letter.
Letterhead / Letterhead is stationery that is used instead of the return address in a business letter and consists of the business’ name, address, phone/fax/email, and logo.
Mixed Punctuation / A colon or comma is keyed in the salutation and a comma is in the complimentary close.
Open Punctuation / There is not a colon keyed in the salutation and there is not a comma in the complimentary close.
Personal-Business Letter / A letter written by an individual to deal with business of a personal nature. (A letter that is sent from an individual to a person or business/organization.)
Return Address / The address of the sender of the letter and consists of a line for the street address and one for the city, state, and ZIP code.
Salutation / The greeting of a letter that is keyed a double space below the letter address.
Single Space / Pressing the enter key one (1) time leaving no blank lines.
Typist Initials / Initials of the typist. Used when someone other than the author keys the letter and is keyed at the left margin, a double space below the writer’s name.
Term / Definition
Body/Entry / Information keyed into a table/cell.
Cell / The intersection of a row and a column.
Center align / Information/text arranged in the middle of a cell or page.
Column headings / Headings that are centered directly above each column in a table. Column headings are keyed in initial caps, bold, and centered.
Columns / The vertical arrangement of information in a table.
Gridlines / The vertical and horizontal lines in a table.
Left align / Information lined up on the left side of a cell or page.
Main title / The main heading for the table, which is keyed in the center, bold, and all capital letters.
Numerical entry / Information entered into a cell that contains only numbers.
Right align / Information lined up on the right side of a cell or page.
Rows / The horizontal arrangement of information in a table.
Secondary title / The secondary level heading keyed a double space below the main title. Secondary headings are keyed in initial caps, bold, and centered.
Source / Note of reference that is left aligned under the last row or in the last row of a table, identifying the source of the information shown in the table.
Table / A grid of rows and columns used to display and organize information.
Text entry / Information entered into a cell that contains alphanumeric information.