/ TECHNICAL DATA REQUIRED BY PPECB FOR VESSELS / Q58
Rev.06
Page 1 of 7
THE FOLLOWING INFORMATION MUST BE PROVIDED ON REQUEST TO ENSURE THAT PPECB CAN CONTINUE TO MAINTAIN A TECHNICAL DATA-BASE. YOUR ATTENTION IS NEVERTHELESS DRAWN TO THE HIGHLIGHTED PARAGRAPH WHICH INDICATES THAT IF OR WHEN A VESSEL IS TO BE USED FOR PRODUCTS TO JAPAN, THIS FORM MUST BE COMPLETED IN FULL. PLEASE READ DETAILS OF THE FORM CAREFULLY.
A VESSEL WILL NOT BE REGISTERED/APPROVED AND LOADED FOR JAPAN UNLESS THE FOLLOWING INFORMATION IS RECEIVED BY THE PPECBAT LEAST FIVE (5) WORKING DAYS PRIOR TO THE PLANNED COMMENCEMENT OF LOADING IN SOUTH AFRICA. THE EXPORTER/CHARTERER MAY HOWEVER REQUEST THIS INFORMATION WELL IN ADVANCE TO ALLOW FOR PPECB APPROVAL PRIOR TO CONTRACTING A VESSEL. THE OWNER/OPERATOR MUST THEREFORE ALSO CONSULT WITH THE EXPORTER.UNSIGNED FORMS WILL NOT BE CONSIDERED.
1.Vessels to be used for shipments to destinations other than to countries requiring cold treatment, the following form will be completed on request from PPECB. It will only be necessary to complete points 15.7 & 16 if the vessel is to be approved for Japan shipments. Point 15 will only be completed if the vessel is USDA fitted.
2.Documents must be sent directly to PPECB. The owner of the vessel or his agent may also send a separate set of documents to the exporter. PPECB will however not consider faxed copies of faxed documents. E-mailed documents must include a signature on page 6. Page 6 must be fully completed.
The mailing address is:The Manager Special Shipments
PPECB
P.O. Box 509
Paarden Eiland, 7420
Republic of South Africa
TEL: INT CODE +27-21-5523408
FAX: INT CODE +27-21-5523481/2
E-mail:
The streetaddress is:The Manager Special Shipments
PPECB
Unit A5, Arden Grove Business Park,
Racecourse Road,
Montague Gardens, 7441
Cape Town
Republic of South Africa
3.All documents and all pages must be clearly legible.
- A vessel will not be considered if insufficient information is received. This also applies to the plans required as specified in paragraphs 12 and 13 of this document. The attached table must be completed.
- The PPECB will not be responsible for any financial or other losses as a result of non-compliance by the owner of the vessel, shipping Agent, Operator or the exporter for INCORRECT, INSUFFICIENT AND/OR ILLEGIBLE INFORMATION.
6.NAME OF VESSEL...... ………………………………...
7.SISTERS NAME...... ………………………………..
...... ………………………………..
8.PREVIOUS NAME (S)……...... …………….……………...
….…...... ………...... …………....
…………...... ………………..
9.OWNER ADDRESS:
...... ………..
...... ………....
Contact person:...... ……………..
Tel:...... ……...Fax:....…...... ……….E-mail: ………………………………………………….
10.OPERATOR/AGENT ADDRESS:
...... ………….
...... ………….
Contact person:...... ……………..
Tel:...... ……....Fax:...... …………..E-mail: ………………………………………………….
11.SOUTH AFRICAN AGENT ADDRESS:
...... ………….
...... ………..
Contact person:...... ……………
Tel:...... …………....Fax:...... ………... E-mail: ………………………………………………
12.TECHNICAL DETAILS
12.1Date built ...... …….………………………..
12.2Total bale capacity in cubic metres:...... ….…
12.3Total floor area in square metres:...... ………..
12.4Number of holds / hatches:...... …………….
12.5Deck heights Min / Max:...... …………………..
12.6Cooling temperature range:...... ……………..
13.REFRIGERATION
13.1Type of refrigerant: Primary...... ……....Secondary...... ……
13.2Method of defrosting:...... ……………..……..
13.3Number of air circulations
per hour (empty volume):...... ……………...... (m³/h)
13.4Number of fresh air changes
per hour (empty volume): ...... ……………
14.CARGO AREA
14.1Type of insulation...... …………..
14.2Cooling sections:
Plans or schematic drawing must be supplied. This must very clearly indicate:
Hold Number
Deck number
Position of deck insulation / separation
Position of coolers
Onlyoriginal copies or clear legible fax or E-mailed copies of the original drawing will be accepted. Copies are not acceptable and will result in the vessel being rejected.
14.3Dimensions of cooling spaces: Attached table (page 8) must be completed in full.
15.TEMPERATURE RECORDING EQUIPMENT
15.1 A copy of the USDA certificate. PPECB will not accept a vessel for in-transit cold treatment should a vessel not be in possession of a valid certificate to certain destinations.
15.2Certificate expiry date:...... …………………………………..
15.3Total number of fixed temperature air sensors:...... ……………...
15.4Total number of portable temperature sensors: ...... ……………..
15.5A complete deck plan indicating clearly the position and number of each sensor, type of sensor (fixed or portable) and position of cooling or evaporator coils must be supplied. Only original or clear legible first copies of original drawings will be accepted.
15.6Make, type and technical specifications of USDA temperature recorders including accuracy:
...... ………
...... ……….
...... ……….
...... ……….
15.7The following Japanese Ministry of Agriculture requirement is necessary for every vessel that intends carrying in-transit cold treatment fruit from the RSA to Japan.
A written guarantee must be supplied in words, on a signed letterhead or at () below, stating that the temperature monitoring equipment will maintain an accuracy of 0.1 Degree Celsius for a minimum of 30 days after loading.
...... …….
...... ……….
...... ……….
...... …….
/ TECHNICAL DATA REQUIRED BY PPECB FOR VESSELS / Q58
Rev.06
Page 1 of 7
………………………………………………………………………………………………………………………………………………….l….
Is the vessel able to monitor the % CO2 levels for all cargo spaces? / Yes / NoAlthough CO2 levels should be monitored for all shipments of perishable cargo, it is compulsory to be monitored during in-transit cold treatment voyages.
15.8
16.THE FOLLOWING FACTORS ARE RELATED TO SHIPMENTS TO JAPAN
16.1The following are required to be on the vessel and will be checked during the survey in the RSA:
1.5 x 8 metre spare USDA pulp sensors.
2.2 x 5 metre USDA air sensors.
3.New printer ribbon, printer paper, if applicable; strip chart recorder ribbon / Cartridge, strip Chart paper.
4.Prior to loading for Japan an accredited agent must service all recording components within a period of six months. Service certificates must be forwarded to PPECB or must be available for presentation to the PPECB before the survey of a vessel and probe calibration.
16.2.The following are requirements for the temperature recording system:
- Strip chart recorders must be equipped with fully functional memory backup systems to record USDA temperature data.
- Vessels with computerized recording system must be equipped with at least two printers that are able to print duplicate USDA recorded temperature readings.
- In the event that a computerized recording system is coupled to one printer only, it must be equipped with a fully functional memory backup of all the required USDA recorded data for the entire period that the cargo is stored and is capable of being printed after the voyage.
17.COMMUNICATION
17.1The local agent must be fully informed:
- That they are required to appoint a liaison person on a 24 hour per day, 7 days per week basis to ensure direct communication with the vesselwhilst in the port or during the voyage.
- Of the contact telephone, e-mail and fax numbers of the vessel during the voyage and that the PPECB may request the agent to immediately communicate information to the Master.
- That they must instruct the Master to report all fruit and air temperatures to the PPECB once every 24 hours. Therefore it is important to ensure that all printing equipment is well maintained and that sufficient spares are available prior to loading for cold treatment (Refer to point 16).(The PPECB will fully inform the Master verbally and in the written carrying instruction about temperature reporting during the voyage).
- With relevance to cold treatment shipments, the ships agent must send the PPECB Handling Guideline (HP39) to the vessel well before arrival in the RSA. The HP… document will be available on the PPECB website.
Please ensure that the following are included in a clearly legible format:
- Plan showing position of coolers
- Plan showing the temperature separation (common decks, position of insulation) etc. (Par 14.2)
- Breakdown of hatch and deck sizes (par 14.3). Specimen Table page 8
- Legible copy of USDA certificate (Par 15.1)
- Plan showing position and type of fixed and portable temperature sensors (Par 15.5)
- Written guarantee that temperature recording equipment will hold calibration accuracy of 0,1°C for at least 30 days after calibration and loading in a South African port (par 15.7)
DECLARATION
I ...... …..(Name of responsible representative for the vessel) certify that the information supplied in this document and attachments are correct.
...... ……………...... ……….….
SIGNATURE(Owner/Agent/Operator/Responsible person)DATE
Please do not hesitate to contact the PPECB should you require additional information or should you wish to discuss the specified requirements.
Recording Equipment Check list
Please tick () the valid block under column YES or NO
YES / NO1. / Are you able to supply a service certificate confirming that the strip chart recorders, computerised system and printers were serviced within six months prior to loading for Japan?
2. / Are the strip chart recorders equipped with fully functional memory backup for USDA recorded temperature data?
3. / Does the vessel’s temperature recording system include two printers that are able to print duplicate USDA recorded temperature readings?
4. / Is the computerised system equipped with a fully functional memory backup for USDA recorded temperature data?
/ TECHNICAL DATA REQUIRED BY PPECB FOR VESSELS / Q58
Rev.06
Page 1 of 7
DECK/HATCH SIZE BREAKDOWN
NO. 5 / NO. 4 / NO. 3 / NO. 2 / NO. 1M3 / M2 / M3 / M2 / M3 / M2 / M3 / M2 / M3 / M2
Hatch coaming
A - Deck
B - Deck
C - Deck
D - Deck
E - Deck
Total
Grand total Cubic Metres:......
Grand total Square Metres:......