The Following Changes Have Been Made to Existing

/ PEIMS EDIT+ Pre-Release LetterSummer/Extended-Year 2010-2011March 2011

Releases 12.3 and 12.4

A final Release Letter will be available on April 9, 2012at:

►EDIT+ Functionality

The following changes have been made to existing

Recordsfor the 2011-12 Summer Collection.

100 Student Identification record
E0787 – ADA-Eligibility-Code added at position 78 (must be blank for submission 3 & 4)

400 Student Basic Attendance record
E1078 – PK-Program-Type-Code - added at positions 75-76
E1079 – Primary-PK-Funding-Source-Code - added at positions 77
E1080 – Secondary-PK-Funding-Source-Code - added at positions 78

415 Course Completion record
E1081 – College-Credit-Hours – added at position 78

The following Record Types have been added to the

2011-12 Extended Year Collection:

415 Course Completion record. For dual credit courses only.

The following changes have been made to existing

Records for the 2011-12 Extended Year Collection.

100 Student Identification record
E0787 – ADA-Eligibility-Code added at position 7878 (must be blank for submission 3 & 4)

►Table Downloads

There are no new or modifiedtable downloads for Summer/Extended-Year 2011-2012 release.

►Edits

To research specifics about edit changes for this release, see the Edits section of the PEIMS Data Standards and Section 5 of the Edits Addendum Data Standards Change Document.

►Reminders

Archive Retrieval

The 2009-2010 Collections will be archived on September 1, 2012. Since only district reports are available in archived collections, any campus reports that are of interest to districts should be run, printed and downloaded before September 1, 2012.

EDIT+ Archive Policy

District final submission files are accessible online for three years (current year and two prior years) before they are archived to tape. To retrieve an archived file, email your request to EDIT+ Customer Support. Include your district number, collection, and school year. Once Customer Support receives your request, the file is retrieved and emailed in a .zip file via TEA encrypted email. Please plan ahead. File retrieval requests are handled by a third-party company and may take two weeks or more to process.

District-level reports are readily accessible online for five years (current year and four prior years) and will not be archived to tape. After five years, the bundled reports are no longer accessible.Campus-level reportsare available online for three years (current year plus two prior years).

Approved Auto-Generated Reports

District-level reports that have not been generated prior to rollup (the process that creates the Approved database) will be auto-generated by the system. Users will notice ‘EditPlus Admin (TEA)’ in the Run By column for any auto-generated report.

User Documentation

EDIT+ user materials are available on the TEA website (select A-Z Index from the navigation bar on the TEA home page, then scroll to PEIMS Edit Plus):

The EDIT+User Reference Guide provides new and experienced EDIT+ users with a guide to the functionality and processes of EDIT+.
The EDIT+Administrator Reference Guide is a resource for the EDIT+ user who has Administrator-level permissions.
The EDIT+Table Downloads Reference Guide provides users with a single-source reference guide to EDIT+ table downloads and lookup tables.
EDIT+Technical Tips assist the experienced user with specific technical information not found in either the User or Administrator Guide.

Additionally, ReportsHelp and the User and Admin Guides are accessible within the EDIT+ application.

►Announcements

Starting with the Summer/Extended 2012 release, several of the reports that stress the PEIMS system will now be scheduled to run on weekends for our largest school districts. This change will be applied to all collections for 2011-2012 school year and all future collections.It will affect our top 25 largest school districts.

This modification affects reports, bundles and super campus bundles.If any bundle is run that includes one of the reports listed below, the bundle will be postponed until the weekend.

The following reports are affected:

Summer:

PRF7D073

PRF7D074

PRF7D075

PRF7D076

PRF7D077

PRF7D078

Fall:

PRF4D004

/ PEIMS EDIT+ Pre-Release LetterSummer/Extended-Year 2010-2011March 2011

►EDIT+ Reports

Listed below are Summer and Extended EDIT+ reports impacted by 2011-2012PEIMS Data Standardschanges or requested changes from ESC and District users:

New SummerReports

Report / Report Name / Description
PRF7D079
PRF7C079 / Student Dual Credit Courses/Credit hours / New report: Student Dual Credit Courses/Credit hours to support processing of Course Completion data.

Modified Summer Reports

Report / Report Name / Description
PRF7D017
PRF7C017 / Students Participating in Pregnancy, Education, and Parenting Program / Reports modified to;
Pull data from 400 or 500 records if
PEP-indicator-code is “1” on any 400 or 500
record.
PRF7D026
PRF7C026 / Student Disciplinary Action Detail Report by Length Difference Reason / Reports modified to;
Add Code Translation table to last page of report.
PRF7D056
PRF7C056 / Disaggregation of PEIMS Summer Attendance Data / Reports modified to;
Include PK section similar to the Fall Disaggregation Report (PRF5D044).
PRF7D078
PRF7C078 / Student Indicator Report by Grade / Reports modified to;
Include totals for AT, PK Prog Type, PK Prim Fund and PK Sec Fund columns.
PRFAD005
PRFAC005 / Survey of Students with Perfect Attendance / Reports modified to;
Include students in grades 01-08.

New Extended-Year Reports

Report / Report Name / Description
PRFED009
PRFEC009 / Number of Students Completing Courses by Pass/Fail Indicator / New report: Number of Students Completing Courses by Pass/Fail Indicator to support Extended Year processing of Course Completion data.This report is a clone of the Summer PRF7D006/C006 reports.
PRFED013 / Survey of Students Generating Flexible Attendance Data / New report: Survey of Students Generating Flexible Attendance Data.This report is a clone of the SummerPRFAD013 report.
PRFED016
PRFEC016 / Students Completing Courses with Dual Credit / New report: Students Completing Courses with Dual Credit.This report is a clone of the Summer PRF7D016/C016 reports.
PRFED021
PRFEC021 / Reporting Errors on Course Completion / New report: Reporting Errors on Course Completion.This report is a clone of the Summer PRF7D021/C021 reports.
PRFED064 / Flex Attendance - Superintendents Semester Report of Student Attendance / New report: Flex Attendance - Superintendents Semester Report of Student Attendance.This report is a clone of the Summer PRF7DO64 report.
PRFED071
PRFEC071 / Students Completing Courses with Advanced Technical Credit / New report: Students Completing Courses with Advanced Technical Credit.This report is a clone of the Summer PRF7D071/ C071 reports.
PRFED079
PRFEC079 / Student Dual Credit Courses/Credit hours / New report: Student Dual Credit Courses/Credit hours. This report is a clone of the Summer PRF7D079/C079 reports.

Modified Extended-Year Reports

None

Enterprise Data Management

1701 North Congress Avenue

Austin, Texas 78701