Dear Vendor:
The Greater Fort Walton Beach Chamber of Commerce welcomes you to the 58th Annual Billy Bowlegs Pirate Festival. This year’s event will take place Thursday, May 30th, Friday, May31st, and, Saturday, June 1st, 2013 at The Landing in Fort Walton Beach, Florida. Voted a Top 20 Festival in the Southeast, we anticipate well over 20,000 spectators.
The festival officially opens Thursday, May 30that 6:00 pm, at The Landing, with the Torchlight Parade kicking off the festivities, 7:00 – 8:30 p.m., in downtown Fort Walton and ending at the Landing. NOTE: This parade has traditionally been held the following Monday, AFTER the festival closes. Moving the parade will allow more people to participate and stay longer, giving you, the vendor, an additional day to sell your wares.
The festival will feature live entertainment including a headliner Thursday and Saturday nights, a children’s area, and Fridayevening fireworks display. As in the past, Capt. Billy Bowlegs and his Krewe will arrive at The Landing on Saturday in hopes of defeating the Mayor of Fort Walton Beach and his militia in a mock battle. However, be prepared Mates! Some changes and surprisesbe brewing!
The Greater Fort Walton Beach Chamber maintains exclusivity of sales for the following pirate attire and novelties, including but not limited to: pirate t-shirts, shirts and tanks, pirate bandanas, hats and caps, towels, eye patches, swords, pirate plastic cups, koozies, pirate flags, pirate license plates and all glow in the dark novelty items. The Greater Fort Walton Beach Chamberof Commerce also reserves the exclusive rights to sell beverages including but not limited to all soft drinks, beer, wine and bottled water. Please contact the Chamber for approval to sell any additional pirate items or drinks.
Individuals interested in participating in the festival should complete and return the enclosed application with payment for the booth fee (plus the separate cleaning deposit) to the Greater Fort Walton Beach Chamber of Commerce at: P O Box 640, Fort Walton Beach, FL32549-0640. You may also fax your applications to 850-244-1935 or email Rachelle Graves, Events Coordinator at .
Applications are not complete until we receive full payment. No vendor has exclusivity to products but we hold the right to control excessive duplications. We will send confirmation upon receipt of application and payment, and approval by the Chamber.
We invite you to join us and be a part of history and a part of one of the biggest events in the Southeast. For questions or more details -- please contact Rachelle Graves, Events Coordinator at 850-244-8191 or
Sincerely,
The Greater Fort Walton Beach Chamber of Commerce
2013 Billy Bowlegs Pirate Festival Booth Application
Thursday, May 30th, Friday, May 31stand Saturday June 1st 2013
(Please complete ALL forms and return w/ payment NO LATER THAN May 3)
Booth Name:Company Name: Contact Person:
Address
City
/ State / Zip
E-Mail Address
Phone: Day
/ Phone: Evening / Cell:
Chamber use only – Date Received / Initial vendor number assignment / Final vendor number assignment
APPLICATION FEES:
(PLEASE CIRCLE BOOTH(S) BEING REGISTERED – fees are per booth/ not per vendor. Booth sizes are exact. If you need more space than one booth size, you’ll need to reserve two booths.(Note: we do not give refunds for no-shows or inclement weather.)
The Chamber further reserves the right to determine the location of your booth within your chosen section, for any booth and all decisions of the Planning Committee are final. All Food Vendors must provide a copy of a Food Handlers’ Permit
Greater Fort Walton Beach Chamber Members
Booth Size* / Gold Section / Green Section / Blue Section12’ x 12’ / $300.00 / $250.00 / $225.00
Single Food Item
12 x 12 / $425.00 / $375.00 / $350.00
12’ x 24’ / $550.00 / $450.00 / $400.00
24’ x 24’ / $750.00 / $650.00 / $600.00
Food Booth
24’x 24’ / $850.00 / $800.00 / $750.00
Non ~ FWB Chamber Members
Booth Size* / Gold Section / Green Section / Blue Section12’ x 12’ / $500.00 / $425.00 / $375.00
Single Food Item
12’ x 12’ / $625.00 / $550.00 / $500.00
12’ x 24’ / $875.00 / $800.00 / $700.00
24’ x 24’ / $1,000.00 / $900.00 / $800.00
Food Booth
24’x 24’ / $1,200.00 / $1,000.00 / $950.00
*We do not provide tents – you must bring your own tent or trailer. Tents of N.W. Florida is the Official Tent Sponsor. If you need a tent, contact AshLeigh or John at (850) 939-3813 or tentsofnwflorida.com
ALL TENTS MUST BE ADDITIONALLY SECURED WITH WEIGHTS/SAND BAGS FOR SAFETY PURPOSES.
Additional Space Requirements
HeightIndicate Exact Size Needed / Please Check
Tent Trailer
Electric Requirements:
Electricity: ___110 Volts/20 Amps - $50 fee (40 Amps-additional $20. Additional outlet $50.00 ea.)
___220 Volts/20 Amps - $75 fee (40 Amps-additional $20. Additional outlet $50.00 ea.)
NOTE - Total Amperage needed: (Be precise for planning purposes or we may not be able to meet your electrical needs). You must supply your own 150’ heavy duty, all weather extension cord(s)
Please list all appliances you will be using
FESTIVAL RULES and REGULATIONS CHECK LIST
Please read and initial each number indicating that you have read and agree to these terms. The application is not complete unless you do.
Applications without all applicable fees and required information will be invalid. Keep a copy of this checklist for your records.
______1. BOOTH FEES: (SEE APPLICATION) Please make sure your requested booth sizeaccommodates all of your
equipment, storage, etc. This includes tie-downs, tarps, flaps, tables, trailer tongues, side openings, etc. tents, lights, tables, and chairs. NOTE: EVERYTHING MUSTFIT WITHIN YOUR PAID BOOTH SPACE. THUS, IF YOUR BOOTH, EQUIPMENT INCLUDING A GENERATOR, TRAILER, AND/OR STORAGE EXCEEDS THE PAID SPACE, INCLUDING SPACE BEHIND YOUR BOOTH, YOU WILL BE REQUIRED TO PAY FOR AN ADDITIONAL BOOTH SPACE. SO, PLEASE PLAN TO STORE YOUR SUPPLIES ELSEWHERE.
2. ELECTRICAL NEEDS -If your Booth requires electricity, accurately indicate your amperage requirements on the
application form to ensure that the Festival can make proper preparations or you will not be guaranteed a booth
space located closest to the electrical outlets. Each Booth requiring electricity will be responsible for not overloading their circuit. All electrical connections and equipment must be in good repair and properly grounded. If electricity is needed at your Booth, you must supply an appropriate (120 v or 220 v) 150-foot heavy duty, all weather extension cord.
3. ADDITIONAL POWER FEES -There is an additional $20 fee for each additional 20 Amps
4. ADDITIONAL OUTLET FEE - There is a $50 fee for each additional outlet. We do not provide
electrical cords. Generators are permitted. Please advise if you will be using a generator.
5. CLEANING DEPOSIT REQUIRED – $500Forfood BOOTHS; $100 deposit for other vendor booths.Separate check required – cleaning deposit required for ALL booths – checks will be returned 30 days after the festival if the area is left clean, i.e. no grease, food, boxes, cartons, paper, plates, napkins, etc. left upon leaving.
______6. BOOTH ASSIGNMENT – Your booth will be located in the section you requested. If that section is full, we will notify
you for a second choice. An email will be sent prior to the event with the exact number of your booth assignment. All vendors with trailers will be assigned early check-in before those with tents.
______7.A MENU or and/or description of ALL food product(s) and drinks to be served or sold at your booth is required with
the application and must be approved by the Chamber.
_____ 8. FOOD HANDLERS PERMIT - All food vendors are responsible to have onsite at all times and are liable/responsible for
the cost ($91 in form of a money order to the State of Florida) of a Food Handlers’ Permit through the State of Florida.
9. FOOD BOOTH COOKING REQUIREMENTS - Booths that use any type of oven, grill, deep-fat fryer, flame operated
appliance or heating element will be required to have a minimum of a charged 40BC fire extinguisher. The FWB Fire Dept will be on site for inspection. Booth wastewater and cooking grease MUSTbe contained.
______10. GARBAGE CANS - Food booth vendors must provide a minimumof two 30-gallon garbage containers with
liners.Each vendor will be responsible for emptying the container on a regular
basis into the dumpsters provided by the Festival ESPECIALLY during teardown. Cleanliness
in and around your booth will be your sole responsibility.
11. FESTIVAL HOURS – Thursday, May 30th: Set up begins at 8:00 a.m. for trailers and must be in and out of the
area no later than 12 noon. Tents may begin set up at 12:00 noonwith ALL BOOTHS completely set up no later than 3:30 p.m. to open promptly at 6:00 p.m. on Thursday, May 30thand close by 10:00 p.m., that night. Festival re-opens on Friday, May 31stpromptly at 3:00 p.m. and closes that night at 10:00 p.m. TheFestival will then re-open on Saturday, June 1stat 10:00 a.m and close at 9:00 p.m. that night.
12. OVERNIGHT SECURITY - The Chamber will provide overnight security on Thursday and Friday nights. NOTE: The
Chamber is notresponsible for merchandise lost or damagedat any time or for any reason during festival hours, overnight hours, or set-up and/or teardown time.
13. SATURDAY EVENING SHUT DOWN - All vendor booths must be taken down, removed and your area cleaned on
Saturday evening, June 1stwhen the Festival closes beginning promptly at 9:00 p.m. and completely out of the festival area no later than 12 midnight. No exceptions. ALL trash must be placed into the dumpsters provided; it will NOT be picked up for you. Once your booth area has been inspected and returned to its original state, your refundable cleaning deposit will be mailed back 30 days after closing of the Festival. A Chamber Committee Member will take photos of any booths left unsatisfactory in the cleanup process and that vendor will lose the deposit.
14. VEHICLES: LOADING & UNLOADING – Vehicles are permitted into the booth area for loading and unloading
equipment ONLY; before/ after the festival. All vehicles must be out of the park 2 hours prior to opening of Festival. THIS WILL BE STRICTLY ENFORCED.
______15. VENDOR RESTRICTIONS –The Greater Fort Walton Beach Chamber maintains exclusivity
on sales for the following pirate attire and novelties, including but not limited to: pirate t-shirts, shirts and tanks, pirate bandanas, hats and caps, eye patches, swords, pirate plastic cups, koozies, pirate flags, pirate license plates, and glow in the dark novelty items. The Greater Fort Walton Beach Chamberof Commerce also reserves the exclusive rights to sell beverages including but not limited to all soft drinks, beer, wine and bottled water. Please contact the Chamber for approval to sell any additional pirate items or drinks.
AN ACCEPTED APPLICATION IS A COMMITMENT TO SHOW.
Applications must be received no later than Friday, May 3rd, 2013. Otherwise, a late fee of $50 will be applied.
Please review the rules and regulations, initial each and sign below, indicating that you have read and will comply with all rules and regulations as stated on the application. No application will be accepted without both initials and signature.
SignatureDate:
Make Checks Payable To: Greater Fort Walton Beach Chamber of Commerce