The EH&S Safety Star Program

The EH&S Safety Star Program

Program Overview

Eligibility

Any department can apply for participation in the EH&S Safety Star Program.

Assurances

The applicant must assure that:

All employees, including new hires will have the EH&S Safety Star Program explained to them, as part of a discussion about employee rights under Section 6300 et.seq. of the Labor Code. Departments may use the Individual Employee Training Documentation Form F-2555 (http://www.cpp.edu/~ehs/files/occupational/doc/TrainingIndividual.doc), included in the campus Injury and Illness Prevention Program, to document this training.

·  All hazards discovered through inspections, accident investigations and employee reports will be corrected in a timely manner. A written description of the corrective actions is available to affected employees. Departments should utilize the inspection, accident investigation and safety information forms found in the campus Injury and Illness Prevention Program (http://www.cpp.edu/~ehs/files/occupational/doc/iipp.doc) to document these safety activities.

·  If employees are given safety and health duties as part of the applicant's safety and health program, the applicant department will assure that those employees will be protected from retaliatory action resulting from those duties.

·  Employees shall have access to the results of inspections and accident investigations.

·  The following information will be retained and available for EH&S review:

o  Injury and Illness Prevention Program and all other specific safety and health programs

o  Copies of first report of injuries forms (F-903)

o  All monitoring and sampling records if applicable

o  Inspection and accident investigation records

o  Records of notifications of unsafe or unhealthful conditions received from employees and action taken, taking into account appropriate privacy interests

Compliance History

If the applicant has been inspected in the last three years, the inspection, abatement and/or other history of interaction with EH&S and/or Cal OSHA must indicate good faith attempts to abate unsafe conditions and to improve safety and health at the worksite. The following upheld citations or safety violations for a site in the last three years would disqualify the applicant:

·  willful citations or safety violations

·  serious repeat citations or safety violations

·  serious citations directly related to an accident

Term of Participation

Once approval is granted the term of participation in the EH&S Safety Star Program continues indefinitely, contingent upon continued favorable triennial re-evaluation.

Qualifications for the EH&S Safety Star Program

All of the following elements must be in place for a period of not less than 12 months before approval.

Injury and Illness Rates

The average of the lost workday injury/illness incidence rates, and the total injury/illness incidence rates for a three-year period must be at or below the most recent specific industry rate (at three or four digit SIC code level) published by the California Division of Labor Statistics and Research. For most departments this will be the rate associated with SIC 822 or 8221.

Management Commitment

Each applicant must be able to demonstrate a documented top-level management commitment to worker safety and health consisting of the following:

·  Authority and responsibility for employee safety and health is integrated into management system and overall planning

·  Established policies and results-oriented objectives are communicated to all employees, managers, supervisors, and safety and health staff

·  Authorities and responsibilities are clearly defined and implemented

·  Adequate resources are devoted to achieve objectives

·  Top management is visibly involved in worker safety and health

·  Planning for safety and health must be part of the overall, long-term management planning

·  Management must also clearly commit to meet and maintain the requirements of the EH&S Safety Star Program.

Access to Professional Expertise

Reasonable site access to Industrial Hygienists and Safety Professionals or Safety Engineers, within the Environmental Health & Safety Department or other sources, must be available as needed, based on the potential risks of the site.

Line Accountability

The department applicant must have a documented system for holding all line managers and supervisors accountable for safety and health.

Contract Workers

All applicants must be able to demonstrate that all contractors and subcontractors will follow Cal/OSHA safety orders and worksite safety and health rules and procedures.

Worksite Analysis

For understanding of all hazards and the ability to correct them the following are required:

·  Periodic comprehensive inspections/surveys to identify unsafe conditions and work practices. Departments should utilize the Department Safety Coordinator, Bloodborne Pathogens, Chemical Safety Program for laboratories or Injury and Illness Prevention Program Inspection Forms avail on the EH&S Web Site at http://www.cpp.edu/~ehs.shtml.

·  Pre-use review for new or modified processes, equipment or materials to determine potential hazards. Departments should use the Hazard Evaluation Form F-2559 (http://www.cpp.edu/~ehs/files/occupational/doc/HazardEvaluation.doc), included in the campus Injury and Illness Prevention Program, to document these investigations.

·  The use of nationally recognized associations that provide guidance for evaluation procedures, analysis, sampling and record keeping.

·  A reliable system for employees, without fear of reprisal, to notify appropriate management personnel of safety and health concerns, in person and/or in writing. The system must include the ability to track responses and hazard corrections.

·  An accident/incident investigation system which includes written reports of findings and hazard correction tracking. Departments should use the Accident and Illness Investigation Form F-2553 (http://www.cpp.edu/~ehs/files/common/doc/Accident.doc), included in the campus Injury and Illness Prevention Program, to document these investigations.

·  A routine review of job hazards identified for inclusion in training and hazard control.

·  A system for initiating and tracking hazard correction in a timely manner.

·  A medical program that includes the availability of physician and first-aid services.

·  A system for conducting routine inspections with documentation and tracking of hazard correction.

Hazard Prevention and Control

Based on result of worksite analysis, identified hazards must be eliminated or controlled. The following must be implemented to prevent incidents or control their frequency and/or severity:

·  Safety and health rules, including safe and healthful work practices for specific operations, appropriate to the potential hazards of the site, written, implemented, and updated by management as needed and used by all employees.

·  Procedures for disciplinary action or re-orientation of employees and supervisors who break or disregard safety rules, safe work practices or emergency procedures.

·  Procedures for emergency response requiring personal protective equipment, first aid, medical care, and emergency egress.

·  Ongoing monitoring and preventive/predictive maintenance of workplace equipment.

Safety and Health Training

Training is necessary to implement management's commitment to prevent exposure to hazards. Supervisors and employees must know and understand the policies, rules and procedures established to prevent exposure. Training for safety and health requires ensuring that:

·  Supervisors understand the hazards associated with a job, their potential effects on employees, their role in teaching and enforcement ensuring that employees follow the rules, procedures and work practices for controlling exposure to the hazards.

·  Supervisors must determine the safety training their employees need based on a review of the hazards to which the employees are exposed and exist laws. Information on required training can be found on the EH&S Web Site at http://www.cpp.edu/~ehs/training.shtml.

·  Employees are trained in safety and health protection at the same time they are taught their job.

·  Refresher training is provided as needed.

·  Employees at all levels know what to do in emergency situations.

Employee Participation

The department must provide an effective way for employees to participate in safety and health problem identification and resolution which goes beyond the individual right to notify appropriate managers of hazardous conditions and practices.

Safety and Health Program Evaluation

The applicant must have a system for annually evaluating the safety and health program to determine what changes are needed to improve the program effectiveness. The system must provide for written narrative reports with recommendations for improvements and documentation of follow-up action.

Application Format

Your application may be in any format convenient for you. It should address each item listed below. Use the following numbering system below to help speed up the review of your application. Where existing policies, guidelines, forms, etc., describe your programs, you are encouraged to enclose them rather than writing new material for this application.

I.  GENERAL INFORMATION

1.  Department Names and Locations

a.  DEPARTMENT NAME:

LOCATIONS:

DEPARTMENT CHAIR/HEAD:

TITLE:

PHONE NUMBER(S):

b.  DEPARTMENT SAFETY COORDINATOR(S):
TITLE(S):
PHONE NUMBER(S):

2.  Other Site Information (required for each site):

NUMBER OF EMPLOYEES (faculty, staff, student Assistants, etc.):
NUMBER OF CONTRACT WORKERS (used routinely):

TYPE OF WORK PERFORMED AND PRODUCTS PRODUCED:

INDUSTRY SIC CODE (Typically 8221):
RATES (All rates shall be for the last three completed calendar years and average of all three years combined.):
TOTAL INJURY/ILLNESS INCIDENCE RATE:

o  All rates shall be for the last three completed calendar years and average of all three years combined.

o  Injury/Illness rates are calculated by:

o  (N/EH) x 200,000 where:

o  N=number of recordable injuries/illnesses in one year

o  EH=total number of hours worked by all employees (faculty, staff, student workers, etc) in one year

LOST WORKDAY INJURY/ILLNESS INCIDENCE RATES:

o  All rates shall be for the last three completed calendar years and average of all three years combined.

o  Injury/Illness lost workday case rates are calculated with the above formula where:

o  N=number of injuries/illnesses resulting in lost workdays or restricted work activity

II.  MANAGEMENT COMMITMENT AND PLANNING

1.  Commitment

a.  Describe your current goals for the safety and health program with the objectives for meeting those goals

2.  Organization

a.  Describe how the safety and health function fits into your overall department organization

b.  Attach the organization chart

3.  Responsibility. Describe how the department assigns staff safety and health responsibilities.

4.  Accountability. Describe the accountability system used for managers and supervisors. Appropriate examples may include job performance evaluations, Management by Objectives. Explain how the system is documented

5.  Resources. Describe personnel, equipment, budget, and other resources devoted to the safety and health program.

6.  Planning. Indicate how safety and health practices are integrated into comprehensive management planning.

7.  Non-departmental and Contract Workers. Describe the method you use to assure safe and healthful working conditions for outside employees who may work in your department. This includes maintenance personnel and contract employees, i.e., temporary agency employees.

8.  Employee Notification. Describe how you will notify employees about participation in the EH&S Star Program. Departments must notify employees of their right to register a complaint with the campus EH&S Department and/or Cal/OSHA, their right to obtain inspection and accident investigation results upon request. Methods may include one or more of the following: new employee orientation, bulletin boards, tool box meetings or work group meetings

III.  WORKSITE ANALYSIS

1.  Pre-Use Analysis. Explain how new equipment, materials and processes are analyzed for potential hazards prior to use. The Hazard Evaluation Form F-2559-00, from the IIPP can be used for this purpose and to document Job Hazard Analysis referenced in item 4 below. The form is available on the web at http://www.cpp.edu/~ehs/files/occupational/doc/HazardEvaluation.doc.

2.  Comprehensive Surveys. Indicate how you spot potential safety & health hazards at the site. Acceptable surveys include industrial hygiene surveys, comprehensive safety reviews and/or project safety reviews at time of design.

3.  Inspections. Describe your worksite safety and health inspection procedures. Include information about inspection schedules and industrial hygiene sampling and monitoring. Indicate who performs the inspections and how necessary corrections are tracked. (You may attach sample forms and internal time frames for correction). Where applicable to health hazards, summarize testing and analysis procedures used and qualifications of personnel who conduct them. All departments should be conducting quarterly Department Safety Coordinator Inspections at a minimum. The Department safety Coordinator Program is available on the web at http://www.cpp.edu/~ehs/files/occupational/doc/deptsafetycoordinator.doc. Other inspections may be required to conduct other inspections on a periodic basis, depending on the work activities in the department. Some of these other inspections are Bloodborne Pathogen and/or Laboratory Safety Inspections.

4.  Job Hazard Analysis. State how you review jobs, processes, and/or interaction of activities to determine safe work procedures (not to be confused with self-inspection). Describe the frequency of these analysis and provide supporting documentation. Include procedures or guidance techniques used in conducting job hazard analysis. In construction, relate phase-planning, and describe how results are used in training employees to do their jobs safely. Also, how are results used in planning and implementation of your hazard correction and control program?

5.  Employee Notification of Hazards. Describe how employees notify management of potential health and safety hazards. What is management's procedure for follow-up and tracking correction? (An option providing for written notification must be part of the system.)

6.  Accident Investigations. Explain your department’s accident investigation procedures. What training/guidance is given to your investigators? How do you determine which accidents warrant investigation? What about near-miss incidents?

7.  Medical Program. Describe both your onsite and offsite medical service or physician availability. Indicate the coverage provided by employees trained in first aid, CPR, bloodborne pathogens and other para-medical training and indicate which training they have received. Give a detailed description of how you address specific programs such as hearing conservation, respiratory protection, etc.

IV.  HAZARD PREVENTION AND CONTROL

1.  Professional Expertise. Provide details concerning your use of the services of the Environmental Health & Safety Department. What industrial hygiene services and broad-based safety expertise are available to you?

2.  Safety and Health Rules. List your department’s safe work practices (safety rules), and describe the disciplinary system used in enforcing them

3.  Personal Protective Equipment. Describe your company's personal protective equipment requirements. The University’s Respiratory Protection Program is available at http://www.cpp.edu/~ehs/files/occupational/doc/RespiratoryProtection.doc.