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The Edge Booking Form –Student Shows

Administration Office, Level 2, The Edge, University of Bath, Claverton Down, Bath, BA2 7AY

EVENT INFORMATION Booking Reference Number:
Start Date / End Date:
Get in/Start Time:
Get out/End Time:
Name of Room(s) required:
Ticket Prices:
ORGANISER INFORMATION
Name:
Telephone:
Mobile number:
Email:
CONTACT ON THE DAY (If different from Organiser Information)
Name:
Telephone:
Email: / Name/Type of Event:
No. of Attendees:
No. of cast members:
Age Rating (if applicable):
Company Name:
Invoice Address:
Internal Project Code:
CONTACT AT THE EDGE
Name:
Telephone:
Email:
Duty Manager Name:
ITINERARY
Time
/
Description/Numbers
/
Location
BRIEF DESCRIPTION OF EVENT
ROOM LAYOUT
  • Do you require the additional row for audience seating?
  • Do you require seating/tables for the performance on stage?
  • Do any seats need to be blocked for cast/crew/vips?

BAR REQUIREMENTS
Y / N - please indicate. (Minimum spend £150.00 to be reached)
TECHNICAL/AV REQUIREMENTS
  • If BackStage is not booked – please contact Thom Cornall on to arranged a Technical meeting

TICKET SALES/SIGN UP REQUIREMENTS (e.g 241 Tickets)
  • Do any tickets need to be reserved for the Director? If so, please speak to Box Office aEDGE OPSt which seats you would require
  • Do you require Tickets to be sold at the Box Office? If so, please complete the selection below in regards to Box Office Support

SPECIAL REQUIREMENTS
  • Do you need any Musical Instruments?
Drums:
Piano:
Keyboard:
Amps:
Any additional cables:
If yes – this will need to be pre-approved with Natasha Child. Please contact her on & complete the section below in regards to borrowing equipment.
  • Does your performance require any other equipment?
  • Does your performance have smoke machines/pyrotechnics?

ACCESS REQUIREMENTS
Please let us know if any of your guests require any assistance with access
If Staff require access to spaces, please email with full names (if staff or students) so access can be arranged via their library cards.
For external guests, please email with the number of temporary cards required. These will need to be returned after the event.
RATES & ACCOUNTING INSTRUCTION
QUANTITY / DESCRIPTION / UNIT PRICE / TOTAL PRICE
For use
Total: £
To be Paid at Box Office (if applicable) N
Requisition Information (Internal Bookings Only):
Billing Details:
Invoice Address:
Project Code (Internal Bookings Only):
Budget Holder Name:
Date:
By completing this booking form and returning it to us you are asking to enter into a legally binding agreement with the University. No such agreement shall come into existence until your booking has been accepted by the University and we have sent confirmation to you, but at that point a legally binding agreement between you and the University will come into effect and our ‘Terms and Conditions Pertaining to Events/Venue Hire’ (as set out in the Agreement for Events/Venue Hire) will apply and you will be EDGE OPSnd by them, so please make sure that you read them carefully first.
In particular, please note that final numbers and other information must be supplied well in advance of the event; you may incur cancelation fees or change fees if you need to cancel or make changes to your booking, and you will be responsible for certain damage caused to our property and the conduct of your guests/persons attending the event (please see the terms and conditions for full details). Please do not hesitate to contact us if you have any questions.
Please sign below to accept these terms.
I have read and agree to be EDGE OPSnd by the Terms and Conditions Pertaining to Consumer Events/Venue Hire’ (as set out in the Agreement for Events/Venue Hire).
Signature:………………………………………………………………………………………………
EDGE OPS Notes - Break Down requirements:
For use

Student Request for Box Office Support at

The Edge

Please complete this form as accurately as possible as the information you supply will be used to market and sell tickets for your event online through The Edge website. We request that the information for your event is submitted to us 3-4 weeks before the event date otherwise we may not be able to facilitate online sales for you. The Edge including the box office and performance spaces are run by EDGE OPS who will help you with your event.

1. The Basics

Name of group/society
Name of contact
Contact’s role in the project/event/activity
Email (University)
Email (Other)
Mobile

2. Your Project/Event

Name of Event
PLEASE ATTACH ATLEAST ONE HIGH QUALITY IMAGE FOR YOUR EVENT.
IMPORTANT: No events will be published on the Edge website without an image.
The large header image needed for the website is 1920x1080 pixels – please provide an image with no text if possible as these look best as the show title will appear on top of this.
Please give a description of the nature of your project/event/activity (Approx 250 words). This is the description which will be visible on the Edge website.
Venue Details / Eg The Edge: Weston Studio, The Foyer
Confirmed dates
Confirmed start time(s)
Approximate number of participants
Approximate how many people do you expect to attend your event?
Ticket Prices / Eg £7 Standard, £7 Staff, £5 Students and Under 18s etc
Age restrictions / What is the youngest audience member you will permit?

3. Box Office & Ticket Sales

The Edge Box Office is located in The Edge Foyer

Term Time Opening hours

Mon-Fri 9am – 9pm

Sat 10am – 8pm

Sun 10am – 6pm

Vacation Opening hours

Mon – Sat 9am – 5pm

Sun Closed

EDGE OPS can arrange for the printing and selling of tickets for your event. Would you like to make use of this service?

Images and promotional material

  • Strict copyright laws govern the use of any image on The Edge website For guidelines, see
  • It is up to you to produce promotional material for your event. As a guide, aEDGE OPSt 1000 full-colour, A6 flyers on card cost around £29 including delivery at