Minutes of ProceedingsWednesday, June 10, 2009
______
MINUTES OF PROCEEDINGS
REGULAR BOARD MEETING
Wednesday, June 10, 2009
MEMBERS PRESENT:Jupp, GeorgeChair(Unincorporated)
Campbell, Sarah Vice-Chair(North Bay)
Ethier, Guy Councillor (West Nipissing)
Fedeli, VictorMayor(North Bay)
Graham, TomCouncillor(North Bay)
Mayne, ChrisCouncillor(North Bay)
McCarthy, Narry Mayor (East Nipissing)
Ogilvie, Bob Councillor (South Algonquin)
Smerdon, ClaireDeputy Mayor(Temagami)
Vaillancourt, DarylCouncillor(North Bay)
Vrebosch, WilliamMayor(East Ferris)
ROLL CALL
Chair George Jupp called the meeting to order at 4:07 p.m.
ADOPTION OF THE AGENDA
Resolution No. 2009-112
Moved byCouncillor Judy Koziol, seconded by Mayor Narry McCarthy, that the Agenda for the Regular Board Meeting of Wednesday, June 10, 2009 be adopted as presented.
………… Carried.
DECLARATION OF A CONFLICT OF INTEREST
Councillor Judy Koziol declared a potential future conflict of interest with respect to HPS – Near North Property Association (page 73 of June 10, 2009 Board Package).
PUBLIC PRESENTATION
- READY STEP GROW NORTH BAY INC.
Karen E. Ball, Chairperson
Stuart Bailey, Board Member
MINUTES OF PROCEEDINGS
Resolution No. 2009-113
Moved by Councillor Judy Koziol, seconded by Mayor Narry McCarthy,that the Minutes of Proceedings for the Regular Board Meeting of Wednesday, May 13, 2009 be adopted as presented.
………… Carried.
CHAIR’S REMARKS
- Discussion: Correspondence to Mr. D. Mendicino, Chair of KidSport North Bay from
Carol Leishmen, Child Care Manager re. 2009 Ontario Child Benefit (OCB) funding –
Mayor William Vrebosch requested a report from Administration with respect to KidSport’s mandate and expenditures;
- Strategic Planning Session – Board of Directors and Senior Management – September 24, 2009 from 12:00 noon to 3:30 p.m. – The Executive Committee Meeting will be held same day at 10:30 a.m.
- Summer recess: deliberations will resume on Wednesday, September 9, 2009 – meetings could be held prior to the September Regular Board Meeting at the call of the Chair.
REPORTS FROM THE CHIEF ADMINISTRATIVE OFFICER
Appended to Minutes of Proceedings.
GENERAL / CORPORATE
Ethier, G. / Smerdon, C.re:Resolution No. 2009-113-A
Report/Recommendation: Request from Ready, Step, Grow North Bay Inc.;
McCarthy, N. / Koziol, J.re:Resolution No. 2009-114
Report/Recommendation [Finance and Administration] – Financial Report for period ending May 31, 2009;
Campbell, S. / McCarthy, N.re:Resolution No. 2009-115
Report/Recommendation [Homelessness] – No Wrong Door Project Report – Final;
Ethier, G. / Smerdon, C.re:Resolution No. 2009-116
Report/Recommendation [Homelessness] – Homelessness and At-Risk Youth Needs Analysis Final Report;
Ethier, G. / Smerdon, C.re:Resolution No. 2009-117
Report/Recommendation– 2010 Ontario Child Benefit Reinvestment;
COMMITTEE/TASK FORCE REPORTING
EXECUTIVE COMMITTEE
Ethier, G. / Smerdon, C.re:Resolution No. 2009-118
Minutes of Proceedings for the Executive Committee Meeting of Thursday, May 28, 2009;
Ethier, G. / Campbell, S.re:Resolution No. 2009-119
Report/Recommendation: Schematic version of the DNSSAB Procedural By-Law 01-2008;
Ethier, G. / Campbell, S.re:Resolution No. 2009-120
Report/Recommendation: DNSSAB’s Communication Charter;
COMMITTEE/TASK FORCE REPORTING (CONTINUED)
CHILDREN’S SERVICES TASK FORCE
McCarthy, N. / Smerdon, C.re:Resolution No. 2009-121
Minutes of Proceedings for the Children’s Services Task Force Meeting of Tuesday, May 26, 2009;
Smerdon, C. / McCarthy, N.re:Resolution No. 2009-122
Report/Recommendation: Administration of the Best Plan;
COMMUNITY HOUSING SERVICES TASK FORCE
Fedeli, V. / McCarthy, N.re:Resolution No. 2009-123
Minutes of Proceedings for the Community Housing Services Task Force Meeting of Wednesday, May 13, 2009;
Fedeli, V. / McCarthy, N.re:Resolution No. 2009-124
Minutes of Proceedings for the Community Housing Services Task Force Meeting of Tuesday, June 2, 2009;
re:Resolution No. 2009-125 [WITHDRAWN]
Report/Recommendation: 2009-2010 Provincial Social Housing Capital Housing Fund Allocation;
Campbell, S. / McCarthy, N.re:Resolution No. 2009-126
Report/Recommendation: Canada-Ontario Affordable Housing Program – Northern Housing Component (Home Repair) – Policy and Unit Allocation Model;
COMMITTEE/TASK FORCE REPORTING (CONTINUED)
ONTARIO WORKS TASK FORCE
Koziol, J. / Ogilvie, B.re:Resolution No. 2009-127
Minutes of Proceedings for the Ontario Works Task Force meeting of Thursday, May 28, 2009;
Koziol, J. / Ogilvie, B.re:Resolution No. 2009-128
Report/Recommendation: Amendment to Ontario Works Shelter Subsidy Agreements;
Ogilvie, B. / Koziol, J.re:Resolution No. 2009-129
Report/Recommendation: Mandatory Tenants Insurance for Ontario Works Recipients;
GENERAL / CORPORATE
Resolution No. 2009-113-A
Moved by Councillor Guy Ethier, seconded by Deputy Mayor Claire Smerdon,
WHEREAS – The Chair of Ready Step Grow North Bay Inc. presented to the District of Nipissing Social Services Administration Board its position that the final payment under the agreement with the organization of $5,000 should be paid;
BE IT RESOLVED – That, with full consideration of the presentation and the information available in the letter from the Director of Operations and Client Services dated May 26, 2009, the Board’s decision is to maintain the position to withhold the final payment.
…………/ Carried.
Resolution No. 2009-114
Moved by Mayor Narry McCarthy, seconded by Councillor Judy Koziol, that the Financial Report for the period ending May 31, 2009 be received as presented.
…………/ Carried.
GENERAL / CORPORATE
Resolution No. 2009-115
Moved by Vice-Chair Sarah Campbell, seconded by Mayor Narry McCarthy,
WHEREAS The Nipissing Homelessness Partnership, working under the auspices of the District of Nipissing Social Services Administration Board, developed and piloted a one-stop access service delivery model called “No Wrong Door” to improve service system’s capacity to respond effectively and efficiently to client needs through a consolidated application and case management process; and
WHEREAS Low Income People Involvement of Nipissing, commissioned by the Partnership to carry out the “No Wrong Door” project, submitted a final report of the pilot project outcomes that will inform the 2009-2011 Nipissing District Community Homelessness Plan; therefore
BE IT RESOLVED That the District of Nipissing Social Services receives for information purposes the Final Report and Statistical Summary of the No Wrong Door project from the Nipissing Homelessness Partnership as attached.
…………/ Carried.
Resolution No. 2009-116
Moved by Counclilor Guy Ethier, seconded by Deputy Mayor Claire Smerdon,
WHEREAS The Nipissing Homelessness Partnership, working under the auspices of the District of Nipissing Social Services Administration Board, has completed a Homeless and At-Risk Youth Needs Analysis project in order to determine the depth and extent of homelessness among the 16 – 25 year age group; and
WHEREAS Summit Consulting Inc., commissioned by the Partnership to carry out the needs analysis submitted a final report of finding and recommendations that have been accepted by the Partnership and will inform the 2009-2011 Nipissing District Community Homelessness Plan; therefore
BE IT RESOLVED That the District of Nipissing Social Services receives for information purposes the Final Report of the Homeless and At-Risk Youth Needs Analysis project from the Nipissing Homelessness Partnership as attached.
…………/ Carried.
GENERAL / CORPORATE
Resolution No. 2009-117
Moved by Councillor Guy Ethier, seconded by Deputy Mayor Claire Smerdon,
Whereas - National Child Benefit Savings (NSBS) for reinvestment were derived from the claw back of Social Assistance Benefits, both Ontario Works (OW) and Ontario Disability Support Program (ODSP) financial benefits, and;
Whereas - the claw back was ended in July 2008 and the benefit costs for children were removed from the OW and ODSP funding costs for Municipalities; and
Whereas - beginning in 2010 and ending in 2018 the total municipal share of both OW and ODSP benefit costs will be uploaded to the Province of Ontario; and
Whereas - the Ministry of Community and Social Services and the Ministry of Finance have communicated to DSSAB’s and Municipalities that it is expected that OCB savings will continue to be invested in Children’s services and that reinvestments made will be recognized as eligible social program costs in Ontario Municipal Partnership Fund (OMPF) calculations;
Be it resolved - that the Board will support continued reinvestments o f Ontario Child Benefit Savings and instructs Administration to prepare the 2010 DNSSAB Budget to include these savings for reinvestment in services for children.
…………/ Carried.
COMMITTEE/TASK FORCE REPORTING
EXECUTIVE COMMITTEE
The following agenda items were entertained at the Executive Committee Meeting of Thursday, May 28, 2009
Review: Minutes of Proceedings deriving from Regular Board Meeting of May 13, 2009
Review: Agenda for the Regular Board Meeting of Wednesday, June 10, 2009:
- Public Presentation: Carol Leishman, Children’s Services Manager – Charles E. Pascal Report (deferred)
- Chair’s remarks: (1) Correspondence to Mr. D. Mendicino, Chair of Kidsport (2) Board and Senior Management Strategic Planning Session – September 24, 2009 (3) Summer recess: Board deliberations
COMMITTEE/TASK FORCE REPORTING
EXECUTIVE COMMITTEE (continued)
- Report/Recommendation [Finance and Administration] Financial Report for period ending May 2009
- Report/Recommendation [Homelessness] “No Wrong Door” Project Report
- Report/Recommendation [Homelessness] (1) Homelessness and at Risk Youth Study (2) One Stop Access System to Homelessness Services
- Report/Recommendation [Executive] Agreement – Accommodations project (deferred)
- Report/Recommendation [Executive] NHDC – WSIB matter (deferred)
- Report/Recommendation [Executive] Schematic version of DNSSAB Procedural By-Law
- Report/Recommendation [Executive] DNSSAB’s Communication Charter
- Report/Recommendation [Executive] 2010 Ontario Child Benefit Reinvestment(CAO presented draft report and recommendation to Executive Committee Members)
- Report/Recommendation [Children’s Services] Charles E. Pascal Report and overview (deferred)
- Report/Recommendation [Children’s Services] Administration of the Best Start Plan
- Report/Recommendation [Community Housing] 2009-2010 Provincial Social Housing Capital Housing Fund Allocation (tentative)
- Report/Recommendation [Community Housing] AHP – Northern Housing Component (Home Repair) – Policy and Unit Allocation Model
- Report/Recommendation [Community Housing] Project Development Funding for Affordable Housing Projects (deferred)
- Report/Recommendation [Community Housing] Authorization to CHS to issue RFP for 2010 new affordable rental housing projects (deferred)
- Report/Recommendation [Emergency Medical Services] Fleet Maintenance Review (deferred)
- Report/Recommendation [Ontario Works] Amendments to shelter subsidy agreements
- Report/Recommendation [Ontario Works] Local policy – tenant’s insurance
Status Reports from the CAO
- Nipissing District Housing Corporation - WSIB
- Accommodations Project
- LAS – Amberley Gavel Client Update
- Schematic Procedural By-Law 01-2008
- DNSSAB’s Communication Charter
- Strategic Planning Session [Board of Directors and Senior Management] – September 24, 2009
- Board Governance
Other Business
- Best Start Plan - Bob Barraclough, Director of Operations and Client Services
Next Meeting
- Thursday, August 27, 2009
COMMITTEE/TASK FORCE REPORTING
EXECUTIVE COMMITTEE (continued)
Resolution No. 2009-118
Moved by Councillor Guy Ethier, seconded Deputy Mayor Claire Smerdon,that the Minutes of Proceedings for the Executive Committee Meeting of Thursday,May 28, 2009 be adopted as presented.
…………/ Carried.
Resolution No. 2009-119
Moved by Councillor Guy Ethier, seconded by Vice Chair Sarah Campbell,
Whereas the attached schematic titled “DNSSAB Procedural By-Law 01-2008 – Schematic Format” has been developed as a quick reference for the Board’s Procedural By-Law and may be a valuable tool for Board Members;
Be it resolved that the Board receives the Schematic Procedural By-Law 01-2008 dated May 2009.
…………/ Carried.
Resolution No. 2009-120
Moved by Councillor Guy Ethier, seconded by Vice-Chair Sarah Campbell,
Whereas - Administration developed and implemented a Communications Charter for all employees of DNSSAB in September 2007; and
Whereas - the Communication Charter has established important standards and practices for communication, participation in meetings and conflict resolution;
Be it resolved – that the Board adopts the DNSSAB Communication Charter as a policy for the organization.
…………/ Carried.
COMMITTEE/TASK FORCE REPORTING
CHILDREN’S SERVICES TASK FORCE
The following agenda items were entertained at the Children’s Services Task Force Meeting of Tuesday, May 26, 2009:
- Quality Assurance Update
- Fee Subsidy Update
- Best Start Update
- Recommendation: 2009 Best Start Plan Approval
- Next meeting: to be confirmed
Resolution No. 2009-121
Moved by Mayor Narry McCarthy, seconded by Deputy Mayor Claire Smerdon, that the Minutes of Proceedings for the Children’s Services Task Force Meeting of Tuesday, May 26, 2009 be adopted as presented.
………… Carried.
The following resolution was carried as amended:
Resolution No. 2009-122
Moved by Councillor Daryl Vaillancourt, seconded by Councillor Judy Koziol,
WHEREAS the District of Nipissing Social Services Administration Board supports the approach to collaborative service planning adopted by the Nipissing District Children’s Services Planning Table 0-6 and wishes to reinforce both the autonomy and accountability of that planning body; and
WHEREAS the Board is accountable to the Ministry of Children and Youth Services to ensure that Best Start funding is administered in accordance with provincial guidelines, including consistency with the Consolidated Community Best Start Plan; and
WHEREAS the Board also authorizes expenditures of Best Start funds and enters into legal agreements with third-party vendors on behalf of the Planning Table to implement the Best Start Plan; therefore
BE IT RESOLVED that the District of Nipissing Social Services Administration Board will conduct an annual review of the Consolidated Community Best Start Plan as approved by the Nipissing District Children’s Services Planning Table 0-6 to ensure that the plan:
COMMITTEE/TASK FORCE REPORTING
CHILDREN’S SERVICES TASK FORCE (continued)
Resolution No. 2009-122 (continued)
- has received formal approval of the Planning Table membership as defined in the Terms of Reference.
- is consistent with Ministry guidelines for Best Start, including formal endorsement of the French Language Best Start Network;
- is in compliance with MCYS/DNSSAB service contract;
- can be implemented within the amount of 100% provincial Best Start funding received by the Board;
- contains sufficient detail of strategic priorities and spending plans to assure the Board that the requirements for accountability for use of public funds are met.
BE IT ALSO RESOLVED that upon determining that the Consolidated Community Best Start Plan meets these criteria, the Board may authorize the expenditure of funds, and authorize the Chair and the CAO to enter into legal agreements with third party vendors as required to implement the objectives specified in the plan;
BE IT ALSO RESOLVED that following Board approval of the Consolidated Community Best Start Plan the Nipissing District Children’s Services Planning Table will submit reports to DNSSAB bi-annually of progress and expenditures, and will submit recommendations for modifications to the Plan for the Board’s approval before the modifications are enacted.
………… Carried.
COMMUNITY HOUSING SERVICES TASK FORCE
The following agenda items were entertained at the Community Housing Services Task Force Meeting of Wednesday, May 13, 2009:
- Welcome
- Update: AHP Project – Castle Arms North Bay and Mattawa; R. Girard, Trout Lake Road, East Ferris Seniors Villa
- Update: 2009-2010 Nipissing Social Housing capital Funding Plan – May 8, 2009 submission to the Ministry of Municipal Affairs and Housing
- 2009-2010 Nipissing Affordable Housing Program Delivery Plan
- Report/Recommendation: Canada/Ontario Affordable Housing Program: Conditions completed 1732965 Ontario Ltd. (West Nipissing Centre du Nipissing Ouest)
- Report/Recommendation: Canada/Ontario Affordable Housing Program: Conditions completed – Canadian Mental Health Association
- Report/Recommendation: Canada/Ontario Affordable Housing Program: Conditions completed – West Nipissing Non-Profit Housing Corporation
COMMITTEE/TASK FORCE REPORTING (continued)
COMMUNITY HOUSING SERVICES TASK FORCE
- Report/Recommendation: Canada/Ontario Affordable Housing Program – M. R. Girard – Trout Lake Road Project
- Report/Recommendation (for June): Canada-Ontario Affordable Housing Program – Northern Housing Component (Home Repair)
- Next meeting: June 2, 2009
Resolution No. 2009-123
Moved byMayor Victor Fedeli, seconded by Mayor Narry McCarthy, that the Minutes of Proceedings for the Housing Community Services Task Force Meeting of Wednesday, May 13, 2009 be adopted as presented.
…………/ Carried.
The following agenda items were entertained at the Community Housing Services Task Force Meeting of Tuesday, June 2, 2009:
- Welcome
- Update: AHP Project – Castle Arms North Bay and Mattawa, R. Girard Trout Lake road and Second Avenue, East Ferris Seniors Villa (Corbeil and Astorville)
- Update: Consultation Meeting – New Rental Capital Funding
- Report/Recommendation: 2009-2010 Provincial Social Housing Capital Housing Fund Allocation (tentative)
- Report/Recommendation: Canada/Ontario Northern Housing Component – Policy and Unit Allocation Model
- Report/Recommendation (September): Authorization to CHS to issue RFP for 2010 new Affordable Rental Housing Projects
- Report/Recommendation (September): Project Development Funding for Affordable Housing Projects
- Report/Recommendation (September): Receive Engineering Report concerning Nipissing District Housing Corporation – Manitou Project
- Next meeting: to be confirmed
Resolution No. 2009-124
Moved by Mayor Victor Fedeli, seconded Mayor Narry McCarthy, that the Minutes of Proceedings for the Housing Community Services Task Force Meeting of Tuesday, June 2, 2009 be adopted as presented.
…………/ Carried.
COMMITTEE/TASK FORCE REPORTING
COMMUNITY HOUSING SERVICES TASK FORCE (continued)
The following resolution was withdrawn – awaited information from the Ministry of Municipal Affairs and Housing is pending.
Resolution No. 2009-125
[2009-2010 Provincial Social Housing Capital Housing Fund Allocation].
…………/ Withdrawn
Resolution No. 2009-126
Moved by Vice-Chair Sarah Campbell, seconded by Mayor Narry McCarthy,
WHEREAS the 2009 Provincial budget committed $185 million to create new affordable housing for low-income seniors and persons with disabilities and, $87.5 million to extend the Canada-Ontario Affordable Housing Program subject to the same terms and conditions as the 2005 Affordable Housing Program Agreement;
WHEREAS on May 13th, 2009 the DNSSAB passed Resolution No. 2009-110 authorizing the Chair and CAO to enter into a Service Agreement with ManTech Services for the administration and delivery of the Northern Housing Component—Home Repair Program, conditional upon receiving an allocation and sufficient Administration Funding;
BE IT RESOLVED that upon receiving notification from the Ministry of Municipal Affairs and Housing of additional funding and unit allocation for the Northern Housing Component—Home Repair Program, that the DNSSAB approve the following policies.
…………/ Carried.
ONTARIO WORKS TASK FORCE
The following agenda items were entertained at the Ontario Works Task Force Meeting of Thursday, May 28, 2009: