The Common Council for the City of Faith, South Dakota met in regular session on July 21, 2015 at 7:00 P.M. in the Community Room of the Community Center. Mayor Haines called the meeting to order, Brown called roll call, and Mayor Haines led the Pledge of Allegiance.

Council members present: Chapman, Inghram, Berndt, Lightfield, and Hellekson.

Council members absent: Collins.

Others in attendance were: Debbie Brown, Eric Bogue, Colt Haines, Sandy Rasmussen, Jon Collins, Shara Haines, Matthew Kindsvogel, Lexy Inghram, Jami Delbridge, Jason and Susie Reed and Loretta Passolt.

Berndt made a motion, seconded by Lightfield to approve the agenda as presented. Motion carried.

Inghram made a motion, seconded by Lightfield to approve the minutes of the July 7th and July 13th, 2015 meetings. Motion carried.

CLAIMS APPROVED:

The following claims were presented and read:

Utility Department / Salaries / $ 7,101.57
Finance Office / Salaries / $ 4,720.46
Police Department / Salaries / $ 5,636.43
Bar & Liquor Store / Salaries / $ 2,319.08
Janitor / Salaries / $ 1,314.32
Ambulance Department / Salaries / $ 5,750.01
Swimming Pool / Salaries / $ 2,724.57
James Crockford / Landfill Manager / $ 297.98
Marvin Jensen / Landfill Part Time / $ 62.79
Angela Ostrander / Library Supervisor / $ 863.01
Kathy Schuchhardt / Library Sub / $ 203.99
Amy Ulrich / Library Sub / $ 93.58
Holly Spencer / Information Receptionist / $ 298.33
Corinna Thompson / Information Receptionist / $ 119.99
Karli Kilby / Information Receptionist / $ 315.83
Holly Spencer / Information Receptionist / $ 258.07
Corinna Thompson / Information Receptionist / $ 354.84
Karli Kilby / Information Receptionist / $ 195.08
Justin Haines / Part Time Labor-Streets / $ 256.28
Glen Haines / Part Time Labor-Streets / $ 83.11
Justin Mitchell / Part Time Labor-Streets / $ 225.75
Glen Haines / Mayor / $ 554.10
Karen Inghram / Councilman / $ 461.75
Lonny Collins / Councilman / $ 338.98
B.C. Lightfield / Councilman / $ 415.57
Barb Berndt / Councilman / $ 461.75
Dianne Hellekson / Councilman / $ 411.75
Calvin Chapman / Councilman / $ 380.15
Missouri River Energy Services / WAPA and Member Dues / $ 20,378.27
First National Bank / Federal Excise Tax / $ 362.40
First National Bank / Withholding & SS / $ 4,363.86
First National Bank / Withholding & SS / $ 91.22
Express / Intra/Inter Access Expense / $ 1,047.85
Combined Insurance / Supplemental Insurance / $ 36.00
First National Bank / Collections / $ 151.46
SD State Treasurer / Sales Tax / $ 5,097.12
Advanced Drug Testing, Inc. / Drug Testing / $ 26.00
Afdahl's Appliance Sales & Service / Supplies / $ 31.90
AT&T / Purchase of Accts Receivable / $ 39.52
Banyon Data Systems, Inc. / Fund Accounting Support / $ 795.00
Border States Electric Supply / Electrical Supplies / $ 945.40
Business Forms & Accounting / Fund Accounting Checks / $ 122.44
CenturyLink / Services Expenses / $ 5.07
City of McLaughlin / Primary Electric Cable / $ 2,338.56
CLIA Laboratory Program / Certificate Fee / $ 150.00
Consortia Consulting by Telec / General Consulting & Settlements / $ 2,925.00
Dakota Business Center / Ouarterly Maintenance / $ 52.63
Dakota Cloud Recovery / Professional Services-Lone Tree & FO / $ 84.00
Department of Revenue / Drivers Licensing / $ 240.00
Emergency Medical Products, Inc. / Supplies / $ 563.63
Faith Independent / Publishing / $ 266.79
Faith Lumber Yard / Supplies / $ 176.33
Farmers Union Oil / Gasoline / $ 2,110.81
Golden West Technologies & Internet / DSL Help Desk, HD Subscriber Count Chg / $ 675.28
Golden West Telecommunications / Special Access / $ 1,300.00
Haines, Glen / Mileage to Watertown for Fireworks / $ 301.30
Henschel, Eddie / Ambulance Laundry / $ 107.80
Holloway, Jim / Spraying / $ 335.00
Inghram, Melodee / Refund of overpayment of Elec. Deposit / $ 25.00
Interstate TRS Fund / Annual Assessment / $ 1,070.04
Johnson Western Wholesale / Liquor / $ 1,062.40
Ketel,Thorstenson & Company / Professional Services-Audit / $ 1,000.00
Larson Sales, Inc. / Supplies / $ 135.44
Linda's Drive Inn, LLC / Cheeseburgers for Chip Sealing / $ 270.00
Lynns Dakotamart / Supplies / $ 137.16
Manca, Bree Anne / Reimburse for Pool Supplies / $ 19.08
Matheson Tri-Gas Inc. / Oxygen Cylinder Rental, Oxygen / $ 24.90
Meade County Auditor / Dispatch Expenses / $ 411.26
Merchant Job Training & Safety, Inc. / Book #4 Tuition-Jon / $ 550.00
Mid America Computer Corp. / Toll Messages & Cabs Processing Chg / $ 641.62
Physcians Claims Company / Ambulance Billing / $ 1,359.19
Prairie Community Health / Medications/Ambulance / $ 56.42
Prairie Vista Inn / Rooms-John Rhoden / $ 60.00
Pratt, Carol / Memorial Bouquets in Vases / $ 55.00
Rick's Auto, LLC / Repairs & Maintenance / $ 713.00
Servall / Supplies / $ 460.72
SDTA / Line Access Assessment / $ 1,896.79
SD Network / 800 Database Landline / $ 8.46
SD One Call / Locate Fees / $ 1.05
Tri State Water / Water / $ 8.60
Verizon Wireless / Ambulance & Police Cell Phones / $ 226.75
Vila's Pharmacy & Healthcare / Supplies / $ 44.18

Inghram made a motion, seconded by Hellekson to approve all claims as presented. All yes votes. Motion carried.

The June revenues were $214,365.64 and the June expenditures were $187,313.11.

RESOLUTIONS AND ORDINANCES:

Lightfield introduced the following resolution for it’s adoption:

RESOLUTION NO. 07-21-15-01

WHEREAS the City of Faith needs to transfer and that the Finance Officer be authorized to transfer funds as of June 30, 2015 in accordance with the adopted Budget Plan:

990.00 from General to Ambulance Restricted Cash

2,850.00 from Electric to Capital Outlay

500.00 from Water to Capital Outlay

1,000.00 from Sewer to Capital Outlay

6,000.00 from Telephone to Capital Outlay

2,280.29 from Liquor to General

20,964.86 from Sales Tax to General

53,219.91 from Sales Tax to General

Seconded by Berndt. All yes votes. Motion carried.

Lightfield introduced the following resolution for it’s adoption:

RESOLUTION NO. 07-21-15-02

A RESOLUTION AMENDING THE DRUG AND ALCOHOL TESTING POLICY

OF THE PERSONNEL HANDBOOK

WHEREAS the City Council of the City of Faith deems it for the best interest of the City and City employees that the Personnel Handbook Policy regarding Drug and Alcohol Testing be clarified;

NOW, THEREFORE, BE IT RESOLVED, that the City of Faith hereby approves the following addition to the Drug and Alcohol Testing Policy of the City of Faith Personnel Handbook:

1.If the Medical Review Officer (MRO) or authorized testing facility informs the City that an employee test result was determined to be POSITIVE DILUTE, such test shall be treated as a verified positive. No additional test will be required of the employee based on the fact that the specimen was dilute.

2.If the MRO or authorized testing facility informs the City that an employee test result was determined to be NEGATIVE DILUTE the City shall direct the employee to submit another drug test.

3.If an employee is subject to re-testing pursuant to ¶2 above, such recollection must be done under direct observation with no advance notice to the employee and the City shall inform the employee at the time of recollection of the reason for a directly observed collection.

4.At any re-testing required under ¶2 above, the employee must conduct such recollection under direct observation by testing facility or collection facility staff of the same gender as the employee. Any recollection observer must actually observe the employee’s urine go from the employee’s body into the collection container.

5.If any employee required to re-test pursuant to ¶2 above declines to permit a directly observed collection, as set forth in ¶4 above, then such declination shall be deemed to be a refusal to test.

Seconded by Berndt. All yes votes. Motion carried.

Lightfield introduced the following resolution for it’s adoption:

Resolution 07-21-15-03

A Resolution Passed Pursuant to the Revised Ordinances Title 8 – Utilities stablishing Regulations, Rates, and Charges for Utility Services for the City of Faith, South Dakota:

WHEREAS, pursuant to the Revised Ordinances, Title 8 – Utilities, the Common Council is authorized to establish regulations, rates, and charges for all utility services by Resolution, it is hereby

RESOLVED that the following regulations, rates and charges are established as of August 1, 2015 billing cycle:

FUSC-Federal Universal Service Charge:

17.1 % on Long Distance, DSL, ARC, PIC Charge and Subscriber Line Charge

Seconded by Inghram. All yes votes. Motion carried.

7:15 P.M. – Temporary Malt Beverage Hearing & Transfer of License:

Faith Special Entertainment Committee submitted an application for a temporary malt beverage license for August 8th, 2015 for Lot A of Outlot I (Sports Complex).

Mayor Haines allowed those for or against to speak. Berndt made a motion, seconded by Lightfield to approve the Temporary Malt Beverage License at the Sports Complex. All yes votes. Motion carried.

Use of Area for Volley Ball during Stock Show:

Lexy Inghram, on behalf of the committee for the Volley Ball area at the Sports Complex asked the Council for the use of the area and stated they would like to have two pits this year. Lexy has gotten permission with Melinda Selby about the Sports Complex area also. They have it lined up for C&C Construction to dig the pit and they were looking for new dirt to put in the pit and had someone to set two new poles. Lexy had stated she discussed with Donn Dupper to see if there was room where they have the pits to put another one and there is enough room. Lightfield made a motion, seconded by Hellekson to allow them the use of the area and agree to let them build another pit. All yes votes. Motion carried.

Cutting Event – Fairgrounds:

Jason Reed, on behalf of the Cutting Horse Association, asked the Council for permission to use the Fairgrounds for the Cutting event on August 1st and 2nd and has already received permission to rent from the Stock Show. Reed would also like to put in a truck load of sand that is non packing in front of the bucking chutes and possibly take it back out and have it fenced off to use for the next year. Much discussion was held in regards to how the new sand would affect the rodeo. After much discussion, Chapman made a motion, seconded by Berndt to try for one year the new sand. All yes votes. Motion carried.

Repair of Trencher:

The trencher is broke down and repairs have been ordered at $1580, but they sent the wrong repairs so amount is probably going to be doubled. Chapman made a motion, seconded by Berndt to repair the trencher. All yes votes. Motion carried.

Angel Kennedy – Use of Gym for Craft Fair:

Angel Kennedy would like to rent the gym for a craft fair on October 12th, 2015. Berndt made a motion, seconded by Lightfield to allow Angel Kennedy to rent the gym for a craft fair on October 12, 2015. All yes votes. Motion carried. Council agreed to do as last year and waive the peddler permit fee.

Countertops at the Bar:

A quote was received from Black Hills Craftsmen for a rusted steel countertop making it even all the way across at $3,780 for the counter and $1,280 for labor to make even and install. Council agreed not to do any at this time.

Donuts for Alumni Breakfast:

Chapman made a motion, seconded by Hellekson to pay for the donuts for the alumni breakfast as has been done the last few years. All yes votes. Motion carried.

Arrears List:

Council reviewed the arrears list.

Executive Session – Personnel:

Berndt made a motion, seconded by Lightfield to retire into executive session at 7:20 P.M. to discuss personnel. Motion carried.

Mayor Haines declared the Council out of executive session at 9:00 P.M.

Berndt made a motion, seconded by Lightfield to advertise for a full time paramedic at $40,000 plus depending on experience. All yes votes. Motion carried.

Lightfield made a motion, seconded by Inghram to adjourn. Motion carried.

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Debbie Brown, Finance OfficerGlen Haines, Mayor