The Common Council for the City of Faith, South Dakota met in regular session on December 30, 2014 at 5:30 P.M. in the Community Room of the Community Center. Mayor Haines called the meeting to order, Brown called roll call, and Mayor Haines led the Pledge of Allegiance.
Council members present: Chapman, Inghram, Berndt, Lightfield and Hellekson.
Council members absent: Collins.
Others in attendance were: Debbie Brown, Terry & Diane Bottjen, Kent and Helen Mauck.
Inghram made a motion, seconded by Berndt to approve the agenda as presented. Motion carried.
Lightfield made a motion, seconded by Inghram to approve the minutes of the December 2, 2014 meeting. Motion carried.
CLAIMS APPROVED:
The following claims were presented and read:
Utility Department / Salaries / $ 6,857.02Finance Office / Salaries / $ 4,711.80
Police Department / Salaries / $ 4,838.93
Bar & Liquor Store / Salaries / $ 1,969.85
Janitor / Salaries / $ 1,280.32
Ambulance Department / Salaries / $ 3,808.21
James Crockford / Landfill Manager / $ 227.86
Angela Ostrander / Library Supervisor / $ 182.40
Kathy Schuchhardt / Library Sub / $ 609.74
Missouri River Energy Services / WAPA Service Chg, Member Dues / $ 26,262.46
First National Bank / Federal Excise Tax / $ 350.74
First National Bank / Withholding & SS / $ 556.99
First National Bank / Withholding & SS / $ 3,528.81
First National Bank / Withholding & SS / $ 3,570.44
Express / Intra/Inter Access Expense / $ 954.12
Leca / Interim Settlement / $ 70.00
Combined Insurance / Supplemental Insurance / $ 36.00
First National Bank / Collection Fees / $ 176.74
First National Bank / Child Support / $ 84.00
First National Bank / Paypal:Keyless Garage Remote / $ 63.21
First National Bank / Paypal:Keyless Garage Remote / $ 94.73
First National Bank / 911 Surcharge / $ 322.50
Tri County Water / Water / $ 4,489.60
VISA / Gasoline, Supplies, Misc, R&M / $ 1,237.96
Postmaster / Stamps / $ 119.00
Joint Utility Training School / Training-Jon / $ 200.00
Farmers Union Oil / Fuel for Generator / $ 350.57
A-1 Sewer & Drain / Jet Vac Sewer Mains / $ 7,410.73
Allegiant Emergency Service / Rescue Tool Set/Jaws of Life / $ 8,500.00
Altec Industies, Inc. / Repairs for Bucket Truck / $ 2,244.40
AT&T / Purchase of Accounts Receivable / $ 32.70
Avenet, LLC / Annual Service Package-Web Hosting / $ 375.00
Banyon Data Systems, Inc. / Support / $ 1,590.00
Black Hills Windshield Repair / Repair-Ambulances / $ 180.00
Border States Elecric Supply / Electrical & Telephone Supplies / $ 1,130.02
Bogue & Bogue, LLP / Attorney Fees / $ 10,000.00
Brosz Engineering, Inc. / Professional Services / $ 1,295.00
Business Forms & Accounting / Checks, W2's, 1099's / $ 380.97
Centurylink / Services Expenses / $ 5.07
City of Faith / Liquor Licenses / $ 1,000.00
Consortia Consulting / General Consulting & Settlements / $ 1,500.00
Dakota Backup & Recovery / Professional Services / $ 84.00
Dakota Business Center / Library Supplies, City Monthly Maintenance / $ 526.06
Dakota Business Center / Library Supplies, Printer Cartridges / $ 1,538.30
Dakota Business Center / Printer/Copier Library Contract / $ 25.00
Dakota Plains FCU / Library Supplies, Gift Card / $ 132.93
Department of Revenue / Water Testing / $ 13.00
Department of Revenue / Drivers Examiner / $ 95.00
Derflinger, Marti Jo / Website Hosting / $ 120.00
Faith Independent / Publishing / $ 505.04
Faith Lumber Company / Supplies / $ 2,652.20
Farmers Union Oil / Gasoline / $ 1,242.88
Golden West Technologies & Internet Sol / DSL Help Desk, HD Subscriber Count Chg / $ 652.36
Golden West Telecommunications / Special Access / $ 3,122.00
Joseph Gould / Mileage for On call Ambulance / $ 39.20
GRP & Associates / Disposal of Medical Waste / $ 47.00
Iron Horse Ag / Repair Ford Ambulance / $ 570.74
Jerome Beverage Inc. / Beer / $ 6,904.56
Johnson Western Wholesale, Inc, / Liquor / $ 2,341.66
King, Zane / Repair / $ 65.00
Lynn's Dakotamart / Supplies / $ 212.42
M&D Food Shop / Gasoline / $ 2,262.86
MMI Entertainment / Karoke / $ 400.00
Matheson Tri-Gas Inc. / Oxygen Cylinder Rental / $ 8.40
Meade County Auditor / Dispatch Expenses / $ 416.87
Mid America Computer Corp. / Toll Messages & Cabs Processing Charge / $ 645.46
Mid American Research Chemical / Janitorial Supplies / $ 56.38
Neve's Uniform, Inc. / COP Supply / $ 29.32
Physcians Claims Company / Ambulance Billing / $ 428.05
Prairie Community Health Inc. / Medications for Ambulance / $ 51.00
Rasmussen, Sandy / Repay for Surplus Computer / $ 27.50
Reliable Office Supplies / Office Supplies / $ 141.95
Ricks Auto, LLC / Repair & Maintenance / $ 856.00
Roys Pronto Auto Parts / Repair & Maintenance, Supplies / $ 571.38
S&S Road Runner / Bar/Food for Resale / $ 89.00
SD Federal Property Agency / Utility Box and Tools / $ 1,575.00
SD Retailers / Dues / $ 150.00
Scott Peterson Motors, Inc. / Repair & Maintenance-Ambulance / $ 2,960.22
Schwan's / Bar/Food for Resale / $ 267.90
Servall / Supplies / $ 753.20
South Dakota Network / 800 Database Landline / $ 8.18
Sodak Distributing Company / Liquor / $ 2,248.49
SD State Treasurer / Sales Tax / $ 4,337.26
Tri State Water, Inc. / Water / $ 43.00
Two R Bar & Grill, LLC / Meals for Rancher's Forum Prep Meeting / $ 53.96
Verizon Wireless / Ambulance & Police Cell Phones / $ 225.88
Vila's Pharmacy & Healthcare / Supplies / $ 5.68
Warner, Lloyd / Book-Library / $ 99.00
West River International, Inc. / MV Parts / $ 129.36
Northwest Beverage, Inc. / Beer / $ 15,654.15
Lightfield made a motion, seconded by Berndt to approve the claims as presented. All yes votes. Motion carried.
The November revenues were $150,724.62 and the November expenditures were $148,040.64.
RESOLUTIONS:
Lightfield introduced the following resolution for it’s adoption:
RESOLUTION NO. 12-30-14-01
WHEREAS the City of Faith needs to transfer and that the Finance Officer be authorized to transfer funds as of November 30, 2014 in accordance with the adopted Budget Plan:
810.00 from General to Ambulance Restricted Cash
2,850.00 from Electric to Capital Outlay
500.00 from Water to Capital Outlay
1,000.00 from Sewer to Capital Outlay
6,000.00 from Telephone to Capital Outlay
3,336.69 from Liquor to General
20,000.00 from Telephone to General
20,000.00 from Electric to General
Seconded by Berndt. All yes votes. Motion carried.
Lightfield introduced the following resolution for it’s adoption:
RESOLUTION NO. 12-30-14-02
WHEREAS the City of Faith needs to transfer and that the Finance Officer be authorized to transfer from the Contingency Fund in accordance with
SDCL 9-21-6.1:
1,500.00 from Contingency Fund to Finance Office
6,000.00 from Contingency Fund to Police
6,500.00 from Contingency Fund to Streets
5.00 from Contingency Fund to Economic – Exhibit Area
Seconded by Hellekson. All yes votes. Motion carried.
BIDS:
5:45 PM - Open bids for Garbage Pick Up and Transportation:
The following bid was submitted for Garbage Pick Up and Transportation:
Heartland Waste Management, Inc. $5,175.00 per month
Berndt made motion, seconded by Lightfield to accept the bid from Heartland Waste Management, Inc. All yes votes. Motion carried.
Fire Department:
Berndt made a motion, seconded by Lightfield to approve the purchase for the Fire Department and Search and Rescue, a jaws of life rescue tool kit from Allegiant Emergency Service at $8,500. All yes votes. Motion carried.
Legislative Day:
Legislative Day will be held in Pierre on February 3rd and 4th, Council needs to let the office know if going before January 20th.
Jon Collins – Electrical School:
Lightfield made a motion, seconded by Hellekson to approve Jon Collins going to electrical school in Sioux Falls on January 20-22, 2015. All yes votes. Motion carried.
Statement of Support for Sales Tax:
Hellekson made a motion, seconded by Lightfield to approve to adopt the following statement of support:
“The City of Faith supports a local option additional penny of municipal sales tax, with the approval of our voters, for specific infrastructure projects.”
Four yes votes. Inghram – no. Motion carried.
Surplus Property:
Lightfield made a motion, seconded by Hellekson to approve the following as surplus property and to approve Jeff Brown, Roy Antrim and Rick Smith as appraisers:
4 – Radial Tires – Junk
5 – Tires 2400/13
One Garage Door
All yes votes. Motion carried.
2015 Fuel Purchases:
Lightfield made a motion, seconded by Hellekson to approve rotating fuel purchases for 2015 between M&D Food Shop and Farmer’s Union Oil beginning with M&D Food Shop for January 2015 All yes votes. Motion carried.
Dates on Council Meetings:
Lightfield made a motion seconded by Hellekson to approve the following dates for meetings in January through March all starting at 7 PM:
January 13th and 27th, February 10th and 24th, March 10th, 16th and 24th.
Motion carried.
Jake Brake:
Berndt made a motion, seconded by Lightfield to go forward with an ordinance on jake brakes. All yes votes. Motion carried.
Audit and Year End Compilation:
Lightfield made a motion, seconded by Hellekson to approve Ketel Thorstenson, LLP to do the audit and year end compilation with the following quotes:
Audit - $11,500 and Year End Compilation - $5,000
All yes votes. Motion carried.
Full Time EMT/Paramedic:
Terry Bottjen does not accept the current position as full time EMT/Paramedic. Berndt made a motion, seconded by Inghram to take it back to the Committee to redo job description. All yes votes. Motion carried.
Executive Session:
Chapman made a motion, seconded by Berndt to retire into executive session at 7:25 PM for possible litigation. Motion carried.
Mayor Haines declared the Council out of executive session at 8:43 PM.
Committee Reports:
Community Development/Finance/Fixed Assets/Land and Buildings met to discuss lease to come up at the City Dump.
Arrears List:
Council reviewed the arrears list.
Chapman made a motion, seconded by Berndt to adjourn. Motion carried.
______
Debbie Brown, Finance Officer Glen Haines, Mayor