September 14, 2015
The Commissioners’ meeting was called to order in their meeting room at 9:35 a.m. M. Manus was excused. S. Kiss and K. Skoog were present.
(1)
The Board recessed to attend the Public Records Training in the Counseling Services Conference Room from 10:00 a.m. until 12:00 p.m. and lunch thereafter.
(2)
Office Manager/Risk Manager Teresa Brooks discussed therate adjustment to Risk Management Fund. Increased premiums and a very large amount of claims over the last several years havecaused the fund balance to drop below the levels established by County policy and Resolution 2014-20.
T. Brooks made a request to purchase Cyberliability insurancefor $4,846.K. Skoog made a motion to approve the purchase of Cyberliability insurance. Motion was seconded by S. Kiss. Motion carried.
T. Brooks requested approval of aresolution to include a $50,000 Risk Management fund recovery assessment in the 2016 preliminary budget and include an additional $25,000 in the 2015 distribution of costs to departments. K. Skoog made a motion to approve the aforementioned resolution. Motion was seconded by S. Kiss. Motion carried.
Rate Stabilization Account & Fund Allocation in Risk Management
RESOLUTION NO. 2015-32, COMMISSIONERS’ RECORDING
(3)
Various County employees, past & present, andcountycitizenswere present to honor the retirement of Elizabeth Braun, Clerk of the Board. Also present was M. Manus.
(4)
Consent Agenda – Motion was made by K. Skoogto approve the Consent Agenda. Motion was seconded by S. Kiss. Motion carried. The Consent Agenda includes today’s Agenda, the corrected minutes of the Board’s September 8, 2015 meeting and the following items:
Advance Travel:
Linda Rusho, RSO Conference, Wenatchee, WA, October 5-7, 2015; $135.00
Kevin Olsen, Marine Patrol Conference, Tacoma, WA, September 22-25, 2015; $255.00
Payroll Change Notices:
Taunnia Bockmier, Counseling Services, Resignation, Effective 09-18-2015
Addendum Number 4 Collective Bargaining Agreement between Pend Oreille County and Local 1135-P Washington State Council of County and City Employees
AGREEMENT NO. 2015-68, COMMISSIONERS’ RECORDING
Approval to ER&R for purchase of snow plow blades in the amount of $24,079.33
Approval to Counseling Services to advertise and hire a School-based Therapist.
(5)
Motion was made byK. Skoog to continue the meeting to September 15, 2015. Motion was seconded by S. Kiss. Motion carried.
September 15, 2015
The meeting resumed. M. Manus was excused.
(6)
ITS Director, Chad Goodhuerequested approval to upgrade the current server and software from stand-alone licenses to a county Enterprise Licensing Agreement. Also present was GIS Manager, Josh Shelton and T. Brooks. Presented was a contract with ESRI. This is a 3-year ELA which will cost $25,000/yr. This will give unlimited licensing benefiting Community Development, Public Works/Roads, Elections, Parks, GIS, Dispatch & Emergency Management with the latest software. This will not require any changes to hardware.Costs will be shared by IT, E911, Community Development and Roads Departments. Motion was made by K. Skoog to approve the contract with ESRI to purchase software. Motion seconded by S. Kiss. Motion carried.
ESRI 3-year License Agreement
CONTRACT NO. 2015-25,COMMISSIONERS RECORDING
(7)
C. Goodhue gave an ITS update. He asked the Board to review a proposal for a 5-year contract with Noah Net, an Internet Service Provider. The current plan allows 20 Mb, but the needs of the County exceed that. The new ISP is offering the county a 100 Mb plan with an estimated increase of $300 per month.
Also discussed were Office 365 components and the possibility of voluntary in house training during lunch; emergency generator and data center.
(8)
The Board recessed for lunch.
(9)
Heather Green was present to discuss her interest in serving on the Pend Oreille County Civil Service Commission. Motion was made by K. Skoog to appoint Heather Green to the Civil Service Commission to complete the open six-year term ending December 31, 2018. Motion was seconded by S. Kiss. Motion carried.
(10)
Public Works Director Sam Castro, Auditor Marianne Nichols and Treasurer Terri Miller were present to discuss lease options with the Office of Financial Management (OFM). The County may apply for funds through the OFM to be eligible for approval in March, 2016. Approximately $250,000.00 is needed for used equipment which should have an estimated useful life of 10 years.
(11)
Executive Session was requested by S. Castro regarding negotiations on the performance of publicly bid contracts pursuant to RCW 42.20.110(1)(d) for fifteen minutes from 2:45 to 3:00. Also present were M. Nichols and T. Miller.
(12)
S. Castro informed the Board that Dan Reijonen was selected for the Road District Supervisor effective October 1, 2015. He requested Board approval to internally advertise and hire a Road Foreman for District 2 which will be vacant October 1, 2015. Motion was made by K. Skoog to approve advertising and hiring a District 2 Road Foreman. Motion was seconded by S. Kiss. Motion carried.
(13)
Forest Ranger Gayne Sears was present. She praised the Incident Managementteam and delivered a photo taken from InciWeb for Public Works.
G. Sears gave a Forest Service update. Among items discussed were repair work process in fire areas, salvage of hazard trees, fire & burning regulations, Forest Service closures and Forest Plan.
(14)
Correspondence Received (non-electronic):
9.5 Tammie Ownbey, County Clerk – 2015 Annual Report from Pend Oreille County Law Library
9.6 Washington State Liquor and Cannabis Board – License Renewal Objection Opportunity
9.7 United State Department of Agriculture – Fuels Reduction Program Information Meeting
9.8 Northeast Tri County Health District – Proposed Agenda for September 16 meeting
(15)
As of this date the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following voucher/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense$322,891.17
Counseling Services$ 78,408.42
Crime Victims$ 245.94
Fair$ 848.41
Park$ 3,225.47
Road$125,058.46
Auditor’s O&M$ 27.21
Clerk’s Collection$ 4,681.13
Emergency 911 Communications$ 33,452.75
Low Income Housing/2060$ 1,010.40
Homeless Program/2163$ 828.78
Public Facilities$ 2,664.07
Capital Projects$ 1,861.29
Solid Waste$ 26,200.26
Equipment R&R$ 87,712.52
IT Fund$ 10,082.13
IT Services$ 8,214.41
Sheriff’s Trust$ 634.25
TOTAL$708,047.07
Checks150519 through 150530150688 through 150720totaling $88,071.00 dated September 10, 2015.
Electronic Fund Transfers 3851 through 4038 4073 through 4079 totaling $457,862.63 dated September10, 2015.
Includes Jr. Taxing Districts
Checks 150721 through 150805 totaling $203,823.49 dated September 14, 2015.
(18)
Motion to adjournwas made by K. Skoog. Motion was seconded by S. Kiss. Motion carried.
ATTEST: s/______APPROVED: s/______
Clerk of the BoardChair of the Board
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