December 19, 2016
(1)
The Commissioners’ meeting was called to order in their meeting room at 9:00 a.m. Present were Chair Mike Manus, Vice-Chair Karen Skoog, Commissioner Stephen Kiss and Clerk of the Board Rhonda Cary. K. Skoog offered the invocation. M. Manus led the flag salute.
(2)
M. Manus provided an update on a meeting regarding the diking district. Also discussed by M. Manus and K. Skoog was a meeting regarding a tri-county water bank agreement.
(3)
Public Works Director Sam Castro and Office Manager/Risk Manager Teresa Brooks were present to review the Verizon Cell Tower Contract with American Tower Corporation. Motion was made by K. Skoog to approve the lease agreement with American Tower. Motion was seconded by S. Kiss. Motion carried unanimously.
The First Amendment for the Lease Agreement between Pend Oreille County and Verizon Wireless, LLC
AGREEMENT NO. 2016-66, COMMISSIONERS’ RECORDING
Motion was made by K. Skoog to appoint M. Manus as the nominee to execute the agreement. Motion was seconded by S. Kiss. Motion carried unanimously.
(4)
Consultant Gregg Dohrn was present for a follow-up discussion on the tri-county water bank meeting.
(5)
The Board recessed for lunch at 12:20.
(6)
Tri County Health Administrator Matt Schanz was present to discuss the vacancy on the Board of Health.
(7)
Jail Captain Geoff Rusho was present for a budget review. Also present was Financial Manager Jill Shacklett.
(8)
Prosecutor Dolly Hunt was present for a legal update.Items discussed included litigation and water banking.
(9)
S. Castro was present to review the required paperwork for the cell phone tower agreement. Also present was D. Hunt. Motion was made by K. Skoog to rescind the appointment of Mike Manus as nominee for the Verizon Contract. Motion was seconded by S. Kiss. Motion carried unanimously.
Motion was made by K. Skoog to appoint Sam Castro as the nominee for the Verizon Contract. Motion was seconded by S. Kiss. Motion carried unanimously.
(10)
County Engineer Don Ramsey was present to report he has been requested to assist a neighboring county with engineering services until the position is filled. Also present were S. Castro and D. Hunt.
(11)
Auditor Marianne Nichols was present to request the county courthouse offices close at 3:00 on Friday, December 23, with the provision employees use personal leave. Motion was made by M. Manus to approve the request. Motion was seconded by S. Kiss. Motion carried unanimously.
(12)
Public Comment Period – There were no persons present for comment.
(13)
J. Shacklett was present to discuss budget issues. Motion was made by S. Kiss to grant a 1% cost of living increase to non-represented employees, elected officials, and contracted directors, excluding the Board of County Commissioners. Motion was seconded by K. Skoog. Motion carried unanimously.
Motion was made by K. Skoog to set the benefitamountof $685 for non-represented employees, elected officials and contracted directors. Motion was seconded by S. Kiss. Motion carried unanimously.
(14)
Consent Agenda - Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by S. Kiss. Motion carried unanimously. The Consent Agenda includes this week’s Agenda, the Minutes of the Board’s December 12, 2016 meeting and the following items:
Investment Earnings (year-to-date):$27,686.98
Payroll Change Notice –
Sheriff-Corrections:
Fred Johnson, Length of Service Increase, $205.00/mo., Effective 01/01/2017
Sheriff-Deputy:
Kevin Olsen, Length of Service Increase, $100.00/mo., Effective 01/01/2017
Treasurer:
Lisa Vallieres, Step 5, $5,339.41/mo., Effective 01/01/2017
Contract with Qualifacts Systems, Inc. for Electronic Medical Records Software and Services
CONTRACT NO. 2016-31, COMMISSIONERS’ RECORDING
(15)
M. Manus declared the meeting continued to December 20.
December 20, 2016
(16)
The meeting resumed at 9:15 a.m. All members were present.
(17)
Human Resources Manager Spencer Shanholtzer was present to discuss On Call language for the Personnel Policy. J. Shacklett was also in attendance.
(18)
The Board reviewed a Short Plat submitted by Donald and Susie Hunt located at Section 4, Township 31 North,Range 44 East, Willamette Meridian, known as “Hunts Landing”. Community Development Administrative Assistant Terri Ann Hedtke was present.
(19)
The Board traveled together to visit the county offices on Garden Avenue.
(20)
The Board recessed for lunch at 11:40 a.m. M. Manus was excused for a portion of the afternoon.
(21)
Sheriff Alan Botzheim was present for a budget review. Also present was J. Shacklett.
(22)
M. Manus arrived at 1:45 p.m.
(23)
The Board reviewed a request to advertise for an opening that will occur after an employee retires. Motion was made by S. Kiss to approve advertising for an entry level position in the Treasurer’s Office. Motion was seconded by K. Skoog. Motion carried unanimously.
(24)
The Board reviewed individual assignments on community Boards. Motion was made by M. Manus to nominate K. Skoog to the LEOFF I Board. Motion was seconded by S. Kiss. Motion carried unanimously.
(25)
The Board visited the county’s Public Works office.
(26)
Public Hearing - 2016 Supplemental Appropriations and 2017 Final Budget. Present were M. Nichols, J. Shacklett, T. Brooks, WSU Extension Administrative Assistant II Beverly Sarles, and S. Shanholtzer. The hearing was opened and the notice was read. M. Nichols reviewed the data for the 2016 supplemental appropriations and the proposed final budget for 2017. There being no discussion, the hearing was closed.
Motion was made by K. Skoog to remove funds from the Reserve Fund to the Current Fund in the amount of $200,000 with the intent to return the Cash Flow Reserve Fund to $1,000,000. Motion was seconded by S. Kiss. Motion carried unanimously.
Removing Funds from the Cash Flow Reserve Fund, and Transferring to the Current Expense Fund
RESOLUTION NO. 2016-40, COMMISSIONERS’ RECORDING
Motion was made by S. Kiss to approve the supplemental appropriations to specific 2016 county department budgets. Motion was seconded by K. Skoog. Motion carried unanimously.
Supplemental Appropriations to Specific 2016 County Department Budgets
RESOLUTION NO. 2016-41, COMMISSIONERS’ RECORDING
Motion was made by K. Skoog to approve the final budget for the year 2017. Motion was seconded by S. Kiss. Motion carried unanimously.
Final Budget for the Year 2017
RESOLUTION NO. 2016-42, COMMISSIONERS’ RECORDING
(27)
The Board visited county offices in the old courthouse building and the annex building.
(28)
County resident Leá Porter was present to discuss with the Board her interest in serving as a trustee on the Pend Oreille County Library Board. Also present was Pend Oreille County Library Board Trustee Stephen Dawson III.
Motion was made by K. Skoog to appoint Leá Porter to the Pend Oreille County Library Board as a Trustee. Motion was seconded by S. Kiss. Motion carried unanimously.
(29)
Correspondence Received:
12.07WSLCB-Application Decision
12.08T. Miller-Results from Property Tax Foreclosure Sale
12.09C. McMorris Rodgers-North American Energy Security and Infrastructure Act of 2016
12.10Sacheen Lake Water & Sewer District-Levy Certification
12.11T. Miller-Designation of Depositories for Pend Oreille County
12.12Cemetery District #3-2017 Budget
12.13L. Kimball-Request for Financial Support (ALTCEW)
12.14J. Lafave-Ponderay Newsprint Company
(30)
Correspondence Sent:
R. Miller-Reappointment to the Board of Equalization as a Regular Member
R. Sanborn-Reappointment to the Board of Equalization as an Alternate Member
K. Larsen-T.A.C. Appointment
(31)
M. Manus declared the meeting adjourned at4:35 p.m.
ATTEST: s/ APPROVED: s/
Clerk of the Board Chair of the Board
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