- OPENING/ WELCOME
The Chair will formally open the meeting at 19.03 hours, extending a welcome to all present.
- ATTENDANCE
2.1COMMITTEE MEMBERS
George Clarke (Chair)Branch President
Lyn CoomberBranch Secretary
Frank BurkeBranch Director of Lifesaving
Glen MillerBranch Director of JAC (phone)
Ian Shield Branch Treasurer (phone)
Rod FinneyDeputy Director of Surf Sports
2.2COUNCILLORS
Brad SeawrightArcadian President
Terry LundAyr President (phone)
Terry RailBowen President (phone)
Bill LansburyEimeo President (phone)
Chris CantoniForrest Beach President (phone)
Kent StreetSarina President (phone)
Jim HeeryTownsville Picnic Bay President
2.3ALTERNATE Nil
2.4 VISITORS
Jenny NealRegional Manager
Jeremy BestLifesaving Development Officer (North)
Crystal CookOur Community Connect (phone)
2.3APOLOGIES
Adam DunnDirector of Surf Sports
Stan RidlandMackay President
Tori DemopoulosBranch Director of Membership Services
Greg WilleyLifesaving Development Officer (South)
- OUR COMMUNITY CONNECT
The President invited CrystalCook fromOur Community Connect to address the meeting and present the information on the new Surf Club Phone Application.
Crystal discussed the process for Clubs, costs to Clubs and Branch, how to implement to the Website and offered Q & A.
Documentation has already been circulated to the clubs & it is intended that Crystalwill follow up with each club direct
Bill Lansbury joined the meeting at 7.25pm via phone.
- DISCLOSURE OF INTEREST
There were no disclosures of interest or conflict matters noted
- MINUTES OF PREVIOUS MEETING
The meeting noted that the minutes of the Council/Executivemeeting held on 27th November 2013 & Executive meeting held on 22nd Januaryhad been circulated.
In addition the appointment of Rod Finney as Deputy Director of Surf Sports by flying minute of 23rd January was ratified.
Discussion ensued regarding Supporters Clubs & Liquor Licences – RM to follow up with SLSQ & clubs directly to clarify.
Discussion ensued regarding Constitution– RM to follow up as it is unclear if the constitution distributed is the current version. Townsville Picnic Bay President will check his document and advise.
IT WAS RESOLVED: That the Minutes of the Executive meeting dated22/01/2014 as circulated, be noted and endorsed.
Rod Finney joined the meeting at 7.40pm
- MATTERS BROUGHT FORWARD
The Committee reviewed the Action Matrix – Business Arising from Council/Executive meeting
22nd January 2014, with the Executive further noting that:
- Strategic Planning discussed - RM to re-distribute request for targets to be collated for distribution and Branch to then set time and date to complete planning process.
- Implementation of Heat Management Policy to be listed into plan
IT WAS RESOLVED: That the Action Matrix –Business Arising from Executive22/01/2014 as circulated be noted and endorsed as ongoing.
- SAFETY REPORT
The Chair will provide a summary on the safety issues that have arisen as at 25th February.
* Lighting at Pallarenda premises will be on-going until resolved – expectation is July when the remaining Personnel of QPWS relocate.
IT WAS RESOLVED: That the safety issues as at 22/01/2014, as discussed, be noted and endorsed.
- CORRESPONDENCE
It was noted that all correspondence/ communications had been handled on a daily basis by appropriate staff. Relevant items for information and/ or action had been dealt with by Committee members on a progressive basis. Appropriate file records for all inwards and outwards correspondence have been maintained.
8.1Transfers to be distributed & addressed by flying minute
IT WAS RESOLVED: That the inwards correspondence received and outwards correspondenceis noted and endorsed.
- ITEMS OF BUSINESS (Agenda Items)
9.1Deputy Director of Surf Sports Branch Nomination form sent from Branch to Rod Finney to be followed up by RAO. RATIFIED
9.2Director of Membership Services– Tori Demopoulos has been appointed.RATIFIED
9.3Minutes for Surf Sports – meeting held 15th January.
9.4Branch First Aid Officer – John Furnell nomination receivedRATIFIED
9.5Lifesaving Patrol Breaches – DOLS– being dealt with
9.6Supporters Club information – directive from SLSQ for Branch to have full awareness of finances and business activity. Treasurer to progress with Regional Manager. Presidents will follow up for outstanding information to NBB Treasurer.
9.7Branch Constitution deferred. Regional Manager to progress once current version is confirmed.
9.8Branch Strategic Plan –discussed with matrix
9.9Club Membership Fees to cover Insurance costs – Club Administrators advised at ROC meeting held with State Compliance and Admin Officer.
9.10Club Representatives non-attendance at Monthly Lifesaving Meetings
Suggested reminders to go to Presidents as well as club representativesAGREED
9.11NBB authorized contacts for Telstra account
To enable the efficient operation of the financial transactions during the Administrator’s leave the following motion was approved
IT WAS RESOLVED that
Samantha Wheeler - be added as an authorised account contact
Lyn Coomber - be addedas an authorised account contact
Jenny Neal - be added as an authorised account contact CARRIED
8.12NBB authorized contacts for Westpac account
To enable the efficient operation of the financial transactions during the Administrator’s leave the following motions were approved
Motion 1
IT WAS RESOLVED That four only officers – Branch President George Clarke, Treasurer Ian Shield, and Secretary (Director of Planning & Administration) Lyn Coomber & Administrator Samantha Wheeler be approved signatories to the North Barrier Branch Accounts
034222-3355952 (Cheque A/c)
034222-335960 (Cash Reserve A/c)
034222-3653246 (Fiona Clyde Term Deposit A/c)
TWO signatories required for compliance purposesCARRIED
Motion 2
IT WAS RESOLVED That these same four only officers – Branch President George Clarke, Treasurer Ian Shield, Secretary (Director of Planning & Administration) Lyn Coomber & Administrator Samantha Wheeler be endorsed for internet banking to the North Barrier Branch Accounts
034222-3355952 (Cheque A/c)
034222-335960 (Cash Reserve A/c)
034222-3653246 (Fiona Clyde Term Deposit A/c)
TWO signatories for compliance purposesCARRIED
Motion 3
IT WAS RESOLVED That these persons be removed as signatories to the North Barrier Branch Accounts -:
Elizabeth Sheret, Michael Clyde & Peter Roulston & further that Elizabeth Sheret be removed as an endorsed person for internet banking CARRIED
9REPORTS
9.1President – George Clarke
- Thanks to go to Townsville Picnic Bay Surf Club for their assistance with temporary Administrator on MYOB and financials for the Branch.
9.2Director of Lifesaving – Frank Burke – as tabled
9.3Director of Surf Sports – Adam Dunn– as tabled
9.4 Director of Membership – Tori Demopoulos – nil
9.5Director of Junior Activities – Glen Miller– as tabled
9.6Arcadian – Brad Seawright – as tabled
9.7 Ayr – Terry Lund –– as tabled
9.8Bowen – Terry Rail – nil
9.9Eimeo – Bill Lansbury – nil
Wearing of Patrol uniforms outside patrols was discussed in reference to the Authority to use Registered Trademark (SLSQ)
Lack of success with Sustainability Grants was discussed
9.10Forrest Beach – Chris Cantoni
Computer problems have restricted ability to complete report and Secretary unable to assist due to other matters.
9.11Mackay – Stan Ridland – nil
9.12Sarina – Kent Street – as tabled
9.13Townsville Picnic Bay – Jim Heery – as tabled
9.14Regional Manager – Jenny Neal– as tabled
9.15Administration & Planning – Lyn Coomber
- Branch newsletter – second newsletter distributed
- Absence3rd March – 9th April
- Assisting with Branch requirements at the office
10 Other Reports
10.1Financials for December 2013
Bank statement reconciled for January
Bank statement for December yet to be reconciled
BAS completed and Administrator will provide P & L reports for consecutive
months Dec/Jan which will be distributed to the Branch.
Not a lot of activity on the accounts and reconciliation/spend reports held on file.
11Business Arising from Reports
11.1 Concerns raised about the lack of concern by SLSQ about the clubs in the north.
Request a further letter to be sent to SLSQ re lack of success from Sustainability Grant withrequest to provide NBB with a breakdown list of what all Clubs across the State received.
11.2Financials to be distributed to NBB once finalised.
12GENERAL BUSINESS (late agenda items)
12.1 NBB authorized contacts for Australian TaxationOffice account
To enable the efficient operation of the financial transactions during the Administrator’s leave the following motion was approved
IT WAS RESOLVED That these same four officers authorised as Bank signatories– Branch President George Clarke, Treasurer Ian Shield, Secretary (Director of Planning & Administration) Lyn Coomber & Administrator Samantha Wheeler be endorsed as authorized contacts for the Australian Taxation Office North Barrier Branch account
CARRIED
12.2Deferred Pool competition now to be held 13th April
12.3Concern raised about the additional cost of Qld Country Team which NBB billed the clubs
Some clubs are no longer interested in supportingQld Country Team in the future
Motion 4.
IT WAS RESOLVED That NBB TO PAY THE $3,500 forQld Country Team (amount paid to WBC by NBB) All monies to be refunded back to Clubs which have already paid.
CARRIED
12.4 Clarified that members attending State Surf Rescue were representing clubs
12.5 Request by TPBSLSC for NBB to send flowers to Betty and issues raised in regards to Betty’s health and hearsay.
12.6 Request that the carnivals dates be circulated to Councillors – referred to Surf Sports
12.7 Concern raised that stingers are being caught with no notification to Clubs & Branch causing concern for safety and ability to determine safety in other locations.
12.8 Concern raised about the lack of communication between Life Guard Services & Lifesaving with three Club Presidents stating there are problems between the services. RM spoke on LGS reason for being in this role in Townsville. RM to follow up.
12.8 SLSA Foundation paid ticket sellers are once again in our region fund raising & promoting funds going back into the Region. RM to follow up.
13NEXT MEETING
The next Executive meeting will be 25th March 2014
The next Council meeting will be 27th May 2014
The next Surf Sports meeting will be held on 12th March 2014.
The next Surf Lifesaving meeting will be held on 13th March 2014
14CLOSE
The chairman thanked all who attended. The meeting was formally closed at 9.20 pm.
1 /Our Vision: “Zero Preventable Deaths in Queensland Waters”
Our Motto: “Vigilance & Service”