WORKSHOP MEETING 6-12-09

The Butler Township Board of Trustees met on Friday, June 12, 2009, at the Government Center, 8524 North Dixie Drive, Dayton, OH at 9:00 A. M. for a Workshop Meeting to discuss the budget for 2010.

Doug Orange called the meeting to order at 9:15 A. M. with Joseph Ellis and Eleanor Lewis in attendance.

Joseph Ellis made a motion to schedule a public hearing meeting to approve the budget on Monday, June 29, 2009 at 1:30 PM, with Doug Orange seconding the motion.

Administrator, Joseph Flanagan presented the General Fund. It was noted that most of the revenue / expenditures remained the same, however, for the current year (2009), the CIP has been reduced by $426,000, as we do not intend to spend anymore from the CIP for this year. It was also noted that in the new year (2010), the CIP is $50,000. The Building fund for the current year (2009) was reduced to zero, and that the Building fund in the new year (2010) was increased to $1,050,000, with the anticipation that it will not be spent in the new year. The Board agreed that there would not be sidewalk program in the new year (2010). There will be a $250,000 transfer from the General Fund to the Police Fund, and $93,000 from the General Fund to the Zoning Fund for operating expenses. Interest revenue was decreased in the new year (2010).

Administrator, Flanagan presented the Motor Vehicle License and the Permissive Motor Vehicle License with no discrepancies noted.

Administrator, Flanagan presented the Gasoline Fund by requesting to purchase a Dura-patch for $62,000. It was discussed that the Dura-patch could also be purchased and put to use in the current year without affecting the current budget. Joseph Ellis made a motion to approve the Dura-patch equipment at approximately $62,000 with Eleanor Lewis seconding and Doug Orange approving.

Administrator, Flanagan presented the Road & Bridge Fund. It was noted that the OPERS will be taken out of the Road Levy in the new year (2010).

Administrator, Flanagan presented the Cemetery Fund. It was discussed that at the beginning of next year, the trustees may consider increasing their cemetery rates by a very small percentage due to the Cemetery Fund reflecting a small variance in the revenue and expenditure. It was noted that the current rates appear to be competitive at this time.

Administrator, Flanagan presented the Trash Fund. There was discussion about possibly eliminating the cost of leaf bags and having the resident use their own bags for leaf removal, but the Board opted to continue the current leaf bag program. It was suggested that the Board make incremental increases each year to the residents’ bill rather than a lump amount, however, the trustees agreed that they would rather increase the residents’ bill by a lump sum. It was brought to the attention of the trustees that there is a negative variance between the revenue and expenditure of approximately $46,000 and in addition, the state is adding a tipping fee that has been added to the budget for approximately $5,700. The Board said they would rather wait until the new contract is signed to discuss further rate increases.

Administrator, Flanagan presented the Road Levy Fund. It was noted that because there was no significant road program in the current year (2009), that more money will be used in the road program in the new year (2010) for $200,000.00. It was also noted that the retirement benefit would be paid from this fund rather than the Road & Bridge fund for the new year (2010).

Administrator, Flanagan presented the Zoning Fund. It was noted that $93,000.00 will be transferred from the General Fund to the Zoning Fund for operating expenses.

Administrator, Flanagan presented the Lighting District. No discussion was necessary, as it is the usual revenue/expenditures.

Administrator, Flanagan presented the RID Funds and the Morris TIF Fund, and the Harson TIF Fund. It was noted the usual revenue and expenditures for the TIF Funds for the new year (2010), however, it was also noted that the front ramp replacement for Station 88 and the new medic could be paid from the Harson TIF.

Captain, Carl Bush presented the Police Fund by noting the additional cost for dispatch, and noting an estimated six percent cut in operational expenses for the new year (2010) from the current year (2009). A transfer of $250,000 from the General Fund to the Police Fund for operation expenses was approved for the new year (2010).

Chief, Robert Weiffenbach presented the Fire Fund by noting the Dayton Airport contract, EMS / Ambulance contract with Med3000, and staffing and service delivery concerns. Again, it was discussed to pay for the new ramp ($35,000) and medic 5-year lease ($30,000) from the Harson TIF. Administrator, Flanagan stated that he would contact attorney about possibly purchasing the bunker gear from the Harson TIF Fund, but at this time is informed that it cannot be done. The Board discussed staffing levels in light of the current/ongoing litigation. The Fire Chief noted that the department’s budget was a worst case scenario. At the present time, the Board opted to maintain current staffing levels pending further review once the joint staffing with the City of Vandalia is completed. The Board also requested the Fire Chief to review and discuss with Vandalia long term (e.g. ladder truck, etc.) equipment purchases that could serve both communities.

Joseph Ellis made a motion to adjourn the meeting at 11:00 A.M. with Doug Orange seconding and Eleanor Lewis approving.

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Mark Adams, Fiscal OfficerEleanor Lewis, President