The Annual Budget Estimates of MDA (UD Wing) for the year 2014-15 as well as Revised Budget 2013-14 have been discussed and the Finance Sub-Committee recorded some observations in its meeting held on 28-6-2014. The minutes of the said meeting are placed at ANNEX-A. All the observations of Finance Sub-Committee have been incorporated in the Budget Estimates 2014-15.
As scrutinized by the Finance Sub-Committee, the total component of Annual Budget Estimates 2014-15 comes to Rs.2906.829 million (ANNEX-B).
The budget is placed before the Governing Body of MDA for approval.
ITEM NO.02 / A(i) & II / grant of adhoc relief allowance – 2014 @ 10% of basic pay to the civil servants and increase in medical allowance of the civil servants in bs-1 to bs-15 of Punjab governmentB. / revision in the rates of conveyance allowance for civil servants of the Punjab government in bs-1 to bs-15
A (I)
MDA has adopted Pay Revision Rules 1977 and Basic Pay Scales of Government of the Punjab applicable to Civil Servants of Government of the Punjab. The Government of Punjab, Finance Department vide its circular No.FD.PC.2-2/2014 dated 18-7-2014 (Annex-C) has sanctioned Adhoc Relief Allowance 2014 @ 10% of basic pay with effect from 1st July, 2014 and till further orders to all Civil Servants of Government of the Punjab and contract employees against civil posts in Basic Pay Scales on standard terms and conditions of contract appointment. The terms and conditions are laid down therein.
A (II)
The Government of the Punjab has also sanctioned 20% increase in Medical Allowance to the employees of BS-1 to BS-15 on the manners mentioned in the above referred letter.
B.
The Government of the Punjab has enhanced the Conveyance Allowance @ 5% for the employees in BS-1 to BS-15 vide Finance Department’s letter No.FD.SR.I.9-4/86(P) (PR) dated 18-7-2014 (Annex-D). The Conveyance Allowance shall be admissible to all civil servants of the Punjab Government in the pay scale BS-1 to BS-15 with effect from 1-7-2014 wherever these are applicable as per rules.
The matter is placed before the Governing Body of MDA for approval to pay Adhoc Relief Allowance, Medical Allowance and Conveyance Allowance to the employees of MDA and its Agency w.e.f. 1st July, 2014 as terms and conditions laid down in the above Government letters.
Item No.03 / GRANT OF increase in pension to civil pensioners of punjab governmentA. PENSION
The Government of the Punjab, Finance Department has granted increase in pension @ 10% of net pension of civil pensioners of Punjab Government through its circular No.FD.SR-III/4-302/2014 dated 18-7-2014 (Annex-E) w.e.f. 01-7-2014.
MDA has adopted Punjab Civil Service Pension Rules for its retired employees including its Agency and paying pension as per above said rule and in the light of policy issued by Punjab Government from time to time. It is proposed that as per previous practice the aforesaid increase as granted by the Government may be adopted for MDA retired employees and its Agency with effect from 1-7-2014.
B. Minimum pension
The Government of the Punjab has been pleased to sanction w.e.f. 01-7-2014 the increase in minimum pension from Rs.5000/- per month to Rs.6000/- per month to Civil Pensioners of the Punjab Government and moreover, allowed increase from Rs.3750/- per month to Rs.4500/- per month to the family of retired government employees vide its notification No.FD.SR-III/4-302/2014 dated 18-07-2014 (ANNEX-F). The above policy may be adopted for the pensioners of MDA and its Agency.
The matter is placed before the Governing Body of MDA for approval.
Item No.04 / constitution of departmental promotion / selection committee47th meeting of MDA Governing Body was held on 29-7-2006, whereby the powers of Additional Director General MDA were approved. According to S.No.1 of the powers at ANNEX-G, incumbent is competent to appoint employees of BS-17. The meeting of DPC was held on 13-3-2014 under the chairmanship of Additional Director General MDA with the members who have already been designated as member of the DPC headed by the Director General MDA. The Audit raised objection that the constitution of committee under the chairmanship of Additional Director General MDA should be notified with the approval of Competent Authority. In this connection, the Audit Requisition is on record which is to be settled and to regularize the matter, Departmental Selection/Promotion Committee may be constituted as per provision existing in Section 4 (a) of the MDA (Appointment and Conditions of Service) Regulations, 1980. It is proposed that following committee may be framed:-
1. / Additional Director General MDA / Chairman2. / Managing Director WASA / Member
3. / Director Finance & Admn MDA / Members
4. / Deputy Secretary (Admn), HUD&PHED / member
The matter is placed before the Governing Body for approval with further declaration of its validity held on 13-03-2014.
Item No.05 / Regularization of the services of contract employeesMDA made recruitment under the Contract Appointment Policy 2004 and under Rule 17.A as well as provisions existing in Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974 during last years. To regularize the services of such employees the Government of Punjab has issued policy notifications bearing No.DS(O&M) (S&GAD)5-3/2013 dated 1-3-2013 No.DS(O&M)(S&GAD)5-3/2013 dated 2-3-2013 and No.DS(O&M) (S&GAD)5-3/2013 dated 19-8-2013 in the light of aforesaid policy MDA constituted a scrutiny committee who recorded its minutes regarding the regularization of contract employees of BS-1 to 15. The services of said employees have been regularized whereas the matter pertaining to the employees BS-16 and above was earlier referred to Government of Punjab in the light of letter No.DS(O&M)(S&GAD)5-3/2013 dated 2-3-2013 ANNEX-H. MDA sent the case of all employees of BS-16 and above to Government who were appointed prior to 1-3-2013 through this office letter No.216/Admn/MDA dated
6-2-2014. In the light of instructions mentioned in the government letter, the matter is still pending with Government department and no response has been received so far. MDA UD Wing and WASA Wing has made recruitment of employees of BS-16 and above whose services are required to regularized. The list of such staff is as under:-
MDA UD Wing
S# / Name with parentage / Designation / Bps / Date of appointment1. / Mr. Mohsin Raza / Assistant Director Town Planning / 17 / 01-3-2010
2. / Miss Anaiza Hira / Assistant Director Town Planning / 17 / 05-4-2010
3. / Mr. Munem Saeed / Sub-Divisional Officer / 17 / 26-8-2009
4. / Rana Waseem Khan / Sub-Divisional Officer / 17 / 30-6-2009
5. / Mr. Muhammad Abu Bakar / Sub-Divisional Officer / 17 / 18-9-2007
6. / Mr. Rashid Mehmood / Assistant Programmer (Computer) / 16 / 14-9-2007
7. / Miss Moona Mumtaz / Prosecutor / 16 / 15-9-2007
WASA Wing
S# / Name with parentage / Designation / Bps / Date of appointment1. / Mr. Muhammad Arshad / Assistant Director Finance / 17 / 15-7-2008
2. / Mr. Muhammad Saeed / Assistant Director Finance / 17 / 15-7-2008
3. / Mr. Mansoor Ahmad / Assistant Director Recovery / 17 / 15-7-2008
4. / Mr. Abdul Majeed / Assistant Director Recovery / 17 / 15-7-2008
5. / Mr. Irfan Ali / Assistant Director Engg/SDO / 17 / 16-8-2008
6. / Mr. Muhammad Nadeem / Assistant Director Engg/SDO / 17 / 11-7-2009
7. / Mr. Abdus Salam / Assistant Director Engg/SDO / 17 / 11-7-2009
8. / Mr. Arif Abbas / Assistant Director Engg/SDO / 17 / 11-7-2009
9. / Miss Rabia Mehfooz / Assistant Director Engg/SDO / 17 / 11-7-2009
10. / Mr. Muhammad Saleem / Litigation Officer / 16 / 15-7-2008
11. / Syed Hasan Mehmood Bukhari / Public Relations Officer / 16 / 30-8-2008
The Lahore Development Authority prepared the working papers for regularization of such employees and placed before the governing body which was held under the chairmanship of Chief Minster Punjab during the current year. The governing Body advised that the scrutiny committee may be constituted and record its minutes for the appropriate orders of competent authority to regularize the services of contractees. MDA is sister organization of LDA and the policy adopted by LDA has been approved by the CM/Chairman of the authority, therefore, it is proposed that MDA may adopt such policy keeping in view the analogy of LDA, Lahore. It is proposed that MDA and its Agency may be allowed to process the case for the regularization of contract employees of BS-16 having one year service at their credit.
Item No.06 / addition / deletion in mda (appointment & conditions of service) regulations, 1980 - Assistant Director finance BS-17The post of Assistant Director Finance BS-17 is existing in the approved budget of MDA UD Wing, PHA and WASA Multan. The existing method of recruitment of the aforesaid post in the Schedule of Service Regulations, 1980 is as under:-
“By deputation or promotion on the basis of seniority-cum-fitness from the Senior Accountants who have passed the S.A.S. examination with at least 5 years service as Senior Accountant”.
At present no incumbent of this post is available to give him promotion in any Wing of MDA or its Agencies. Therefore, the post is urgently required to be filled in and for this purpose the method of recruitment is required to be amended as proposed as under:-
Proposed:
BPS / Appointing Authority / Minimum qualifications for initial recruitment / Method of recruitment / Age for initial recruitment17 / Director General / MBA with major subject of Finance / M.Com/M.Sc. Accounting & Finance from recognized University of Higher Education Commission. Preference shall, however, be given to MBA (Finance). / 75% by initial recruitment.
25% by promotion amongst Supdt: Finance who have degree of B.Com with at least five years service on seniority-cum-fitness basis. / 24 / 30
The matter is placed before the Governing Body for consideration and approval.
Item No.07 / addition / deletion in mda (appointment & conditions of service) regulations, 1980 - Assistant Director transportation engineering BS-17The post of Assistant Director Transportation Engineering BS-17 has been created by the Governing Body of MDA in its 60th meeting held on 16-5-2013. The method of recruitment of this post is required to be added in the schedule of Service Regulations of MDA which is proposed as under:-
“B.Sc. in Transportation Engineering from any university / institute recognized by Higher Education Commission of Pakistan and registered with Pakistan Engineering Council”.
The matter is placed before the Governing Body for consideration and approval.
Item No.08 / up-gradation of the post of work supervisor, site inspector and estate supervisor / investigatorGoverning Body of MDA in its 56th meeting held on 23-11-2010 directed that
up-gradation of the post of Work Supervisor and others be considered and submitted proposals for amendment in the Service Regulations of MDA. A meeting of the
sub-committee was held and it was recommended that the post of Estate Supervisor
BS-14 may be freezed in MDA UD Wing and the incumbent of the post be transferred in PHA as Recovery Officer. In the light of approval of the Governing Body in its 58th meeting held on 23-1-2012 under item No.9, the post of Estate Supervisor BS-14 has been frozen.
The Government of Punjab, Finance Department has approved the SNE for the current financial year of the PHA whereas the post of Estate Supervisor is not existing therein. The incumbent Mr. Ghaffar Ahmad Shahid was posted to work as Recovery Officer in his own pay and grade. The post of Recovery Officer falls in BS-16 and as such the incumbent of the post cannot be adjusted in PHA. Therefore, he may be repatriated to MDA UD Wing to work against his original post. Moreover, the post may be de-freezed in MDA UD Wing.
Item No.09 / addition / deletion in MDA (Appointment and conditions of Service) Regulations, 1980 – Computer Operator/ telephone attendantThis office made appointment of four Computer Operators/Telephone Attendants in BS-5 during the year 2007 with following qualification:-
Pay scale / Name of the post / Appointing Authority / Minimum qualifications for initial recruitment / Method of recruitment / Age for initial recruitment5 / Computer Operator/Telephone Attendant / Director Admn / Matric with computer skill. / By initial recruitment / 18 - 30
At that time Junior Clerks were drawing salary in BS-5 and the basic qualification of that post is same as mentioned in case of Computer Operator/Telephone Attendant. The Government of Punjab upgraded the posts of Junior Clerks, Senior Clerks and Office Assistants etc. and the post of Junior Clerk in BS-5 was upgraded in BS-7 vide Finance Department’s notification No.FD.PC-32-7/2007 dated 10-9-2007 whereas Computer Operator/Telephone Attendant were not upgraded in the aforesaid policy of Government of Punjab and MDA has granted BS-7 to all Junior Clerks. In the interest of justice, it is proposed that this post may be upgraded in BS-7 from BS-5 with immediate effect and incumbents may be allowed to draw salary in BS-7.
Item No.10 / policy of treatment of chronic diseasesMDA, Multan has adopted Medical Attendance Rules, 1959 for its employees and the medical facility is being provided to its employees as per policy of Government of the Punjab. The Government of the Punjab, Health Department has issued notification bearing No.SO(PH)17-1/89(V-III) dated 22-09-2012 (ANNEX-J), whereby it is decided that all the Provincial Government Employees (both serving or retired) from BS-1 to
BS-20 and their dependent family members, suffering from chronic diseases as mentioned therein, will be entitled for reimbursement of amount spent on account of purchases of medicines for the medical treatment at OPDs of all the Public Sector Hospitals functioning under the administrative control of Punjab Health Department in addition to diseases mentioned therein. It is proposed that the above said policy of Government of Punjab may be adopted in MDA, Multan for its employees from the date of issuance of the policy.