The Boran Cattle Breeders Society

The Boran Cattle Breeders’ Society

Tel: +254 721 300 260

+254 723 307 714 Huduma Services,

Fax: +254 62 20 32911 P.O. Box 1731 – 10400,

E-mail: Nanyuki – KENYA

huduma@hudumaservices

MINUTES OF THE 64TH ANNUAL GENERAL MEETING OF THE BORAN CATTLE BREEDERS’ SOCIETY HELD ON WEDNESDAY 10TH DECEMBER 2014 AT SUYIAN RANCH, RUMURUTI AT 9:40AM

Present

NAME / REPRESENTING / EMAIL ADDRESS
1. / Mr. Mark Myatt-Taylor / Woragus Ltd- Chairman /
2. / Mr. Sean Outram / Samburumburu Ltd (Sosian Ranch) - Vice Chairman /
3. / Mr. Shaban Mwazondo / Huduma Services Ltd (Treasurer) /
4. / Mr. Jimmy Brooks / Homa Lime Co Ltd /
5. / Mr. Gilfrid Powys / Suyian Ranch Ltd /
6. / Mrs. Rachel Wood / Olerai Ltd /
7. / Mr. Hugo Wood / Olerai Ltd /
8. / Mr. Stephen Hemsted / Kakuzi Ltd /
9. / Mrs. Elizabeth Coverdale / Mutamaiyu Ltd /
10. / Mr. Colin Tomlinson / Solio Ranch Ltd /
11. / Dr. Jeremy Ashworth / Antipest Ltd /
12. / Dr. Eric Owino Otieno / Mazao Yetu Ltd /
13. / Mr. Giles Prettejohn / Ol Pejeta Ranching /
14. / Mr. Nelson Rotich / Delamere Estate /
15. / Mrs. Nicky Myatt-Taylor / Woragus Ltd /
16. / Mr. Nick Day / Kamogi Ltd /
17. / Mr. Gordon Murray / Lolomarik Farm /
18. / Mr. Lawrence Yumbya / Southern Plantations /
19. / Mr. Chris Burt / Ol Naishu /
20. / Mr. Protus Ouma / Ol Jogi Ltd /
21. / Mr. David Hewett / Ngorare /
22. / Mr. Charlie Strachan / Segera Ltd /
23. / Mr. George Aggett / Kifuku Estate /
24. / Dr. Mutoki. K. / Kakuzi Ltd /
25. / Mr. Martin Evans / Redstart Ltd /
26. / Mr. Warren Evans / Redstart Ltd /
27. / Mr. Aidan Hartley / Tango Maos Ltd /
28. / Mr. C.B. Chirchir / Delamere & KLBO /
29. / Mrs.Ali Prettejohn / Ol Pejeta Ranching /
30. / Mr. Micah Kamau / Marula Estates /
31. / Mr. Joseph Loshobwa / Marula Estates /
32. / Mr. Ivan Tomlinson / ODL Ranch /
33. / Mr. Eddie Fernandes / - /
34. / Mr. Jackie Kenyon / Mogwooni Ltd /
35. / Mrs. Mandy Kenyon / Mogwooni Ltd /
36. / Ms. Ilona Gluecks / Suyian Ranch Ltd /
37. / Mr. Gary Hopcraft / Loldia Ndulele /
38. / Mrs. Bette Hopcraft / Loldia Ndulele /
39. / Mr. Donno Dunn / RVT /
40. / Mr. Renaldo Retief / Loldia Leshau /
41. / Ms. Jill Retief / Loldia Leshau /
42. / Mr. Tom Silvester / Loisaba /
43. / Mr. Rob Coverdale / Mutamaiyu Ltd /
44. / Mr. Michael Dyer / Borana Ranch /
45. / Mr. Lance Tomlinson / Lolldaiga Hills Ltd /
46 / Mr. John Sitati / JS- Malonye Farm /
47. / Mr. Victor Mbuthia / Individual /

IN ATTENDANCE

Mr. John Muthui - Ndiangui Nguyo & Associates
Dr. Akai - Essential Drugs Ltd
Ms. Esther Mwikali - Essential Drugs Ltd
Mr. Gideon Ndambuki - Essential Drugs Ltd
Dr. Kuho.J. - Bayer Animal Health
Dr. Benson Kibore - KEVEVAPI
Dr. Arina Odek - KEVEVAPI
Mr. Bruce Collins – Bayer Animal Health
Dr. Aoife McKeever - Antipest Ltd
Mr. Njuguna Wang’ombe - Norbrook East Africa Ltd
Ms. Mundia Caroline – Norbrook East Africa Ltd
Mr. Sama Onyango – Norbrook East Africa Ltd
Mr. Winston Gituku - Bimeda Ltd
Mr. Harrison Thuru – Bimeda Ltd
Mr. Edward Mwaura – Bimeda Ltd
Dr. Mario Younan - VSF Germany
Dr. Peterson Njiru - County Veterinary Services
Mr. D. Romney - Carbi
Mrs. Ann Kimaita - Ministry of Agriculture, Livestock & Fisheries
Dr. Abraham Sungula - FMD Laboratory Services
Ms. Gladys Wangechi - Individual
Dr. Moab .D. M. - Vet Department
Ms. Margaret Kireria - Information Nanyuki
Dr. Lakopien Argeo - World Vision

Members absent with Apology

Mr. John Weller
Ms. Janey Leakey
Mr. Nigel Leakey
Mrs. Tara Llewelyn
Mr. Bryn Llewelyn
Mr. Pat Smith
Mr. Ian Parker
Mr. Phillip Valentine
Mr. Simon Hodgson
Mrs. Janet Ulyate
Mr. Hamish Grant
Mr. Jamie Murray
Mr. Luke Edwards
Mr. Grev Gunson
Mr. Chris Reed

AGENDA

Welcome note by the host
To receive apologies
To confirm minutes and discuss matters arising
To receive Chairman’s report
To approve and adopt the accounts of the year ending 30th June 2014
Appoint auditors for the year July 2014 to June 2015
Elect office bearers
Reappoint committee members retiring by rotation
Speech from Mr. Gilfrid Powys
AOB
Speech and presentation from Antipest Ltd/Bayer
Speech andpresentation from KEVEVAPI

1)Welcome note by the host

The meeting started at 9:40 am.Mr. Gilfrid Powysgave a warm welcome to all members present at Suyian Ranch. He then invited all members for cattle and sheep viewing later in the day after the AGM.

Mr. Shaban welcomed all members present for the 64th Boran Cattle Breeders Society (BCBS)Annual General Meeting (AGM). He reminded members present about the agenda of assigning and appointingofficials for the society.

2)Apologies

Mr. Shaban read out the apologies as they are recorded above.

3)Confirmation of the minutes and matters Arising

Mr. Shaban handed over to Mr. Mark Myatt-Taylor, the outgoing Chairman to attend to matters arising from the previous minutes. The Chairman asked if there were any matters arising from the previous meeting, which all members in attendance were happy. Minutes were confirmed on a proposal by Mr. Jimmy Brooks, seconded by Mr. Giles Prettejohn.

4)Chairman’s Report

The Chairman read out his report – see Appendix 1 attached.

The Chairman thanked Mr. Gilfrid Powys and the Suyian team for hosting the AGM.

On behalf of BCBS, Mr. Taylor expressed condolences to the family of the late Mr. Paul Epsom who sadly, passed away on 4th Jan 2014.

Mr. Taylor mentioned that the June Ol Pejeta Ranch bi-annual sale was a success.

Mr. Taylor informed the meetingthat there were changes in the web domain host. He invited all members to feel free to pass on articles and contribution that would make the website interesting and on the same note passed his gratitude to Jimmy, Shaban and Phillip for the good work.

Registration of society - to obtain authority letter from the Director of Livestock, Ministry of Agriculture, Kilimo House. The Chairman thanked Jimmy for his efforts regarding the matter.

Clarification of embryos by Mr. Giles Prettejohn.

Finally, the Chairman thanked all BCBS members for their participation through the year and he thanked the sponsors for their support. He noted an increase in registration from 449 to 759 which is good sign for the society. He appreciated the efforts of the Boran Inspectors and wished all a Merry Christmas and a Happy New Year.

5)Approval and Adoption of accounts for the year ending 30th June 2014

Mr.Shaban invited Mr. Muthui BCBS auditor acting on behalf of Ndiang’ui Nguyo & Associates to read through the accounts - see attached copy.

Mr.Muthui referred members to page 6 on income and expenditure, he pointed out a decrease in 2014 income compared to 2013 due to no show activity. There was also a decline in administrative cost.

Mr. Muthui referred members to page 7 on the balance sheet for cash and cash equivalents for years 2013 and 2014 respectively. The account receivables for year 2013 were KES.1,532,500/- and KES.1,070,188/- for 2014. Shaban explained the receivables were high due to safe keeping offunds at Homa Lime Company Ltd at KES.853,821.22/-at the close of the financial year as of June 2014. The accounts were signed by the society chairman on 1st December 2014.

Finally, Mr. Muthui referred members to page 5, paragraph 2 where he highlighted the duty of the audit firm as signed by the Auditor Associates on 4th December 2014.

Mr. Kenyon sought clarification about the tax penalty in which Mr.Shaban explained it is due to the late payment of tax on merchandise profit in the previous year. Mr. Outram reminded Mr. Shaban and Mr. Muthui that the merchandise should be accounted for under a separate line of income.Mr. Shaban responded by that he will circulate a separate appendix breaking down income as necessary.Mr. Taylor seconded Mr. Outram that there should be a separate accounting for the merchandise and other sales.

Mr. Prettejohn inquired why the embryo plus figure under receivables is so high. Mr. Shaban responded as recorded in the previous meeting that funds will be utilized under membership fee as highlighted in the previous meeting minutes.

6)Appointment of auditors for the year July 2014 to June 2015

Mr. Shaban enquired from members whether Ndiang’ui Associates should be reappointed as the year’s financial auditors. Mr. Jackie Kenyon proposed that Ndiang’ui Associates should be reappointed as auditors for the period July 2014 to June 2015. This proposal was seconded by Mr. Giles Prettejohn.

7)To Re-appoint committee members retiring by Rotation

Mr. Giles Prettejohn was requested by Mr. Shaban to handle the election of members. Mr. Prettejohn asked the members if they have any new suggestions on the appointment of members, whereby all members agreed that the current officials should continue holding their positions; on a proposal by Mr. Gilfrid Powys, seconded by Mr. Jackie Kenyon.

Mr. Prettejohn requested Mr. Taylor to remind members on the current committee members, in which Mr. Taylor responded as per thelist below:

Mr. David Stanley- Senior Executive Member
Mr. Mark Taylor –Chairman
Mr. Sean Outram –Vice Chairman
Messrs Huduma Services Ltd- Treasurer and Secretary
Mr. Jimmy Brooks – Vice Treasurer
Mr. Giles Prettejohn – Vice Secretary
Mr. Gilfrid Powys
Mr. Jackie Kenyon
Mr. Colin Tomlinson
Mr. Robin Stanley
Mr. Philip Valentine

The Chairman requested members to find a replacement of the Late Mr. Paul Epsom as an executive committee member in which he proposed Mr. George Aggett and was seconded by Mr. Prettejohn.

Mr. Mark Taylor, Mr. Sean Outram and Huduma Services Ltd were unanimously re-elected as Chairman, Vice chairman, Treasurer and Secretary respectively.

The Chairmaninquired if there should be any changes in the current committee members and executive officials. It was unanimouslyagreed that the current committee should remain in position for year 2014/2015. There was no necessity of increasing the committee members

Mr. Shaban gavean opportunity to the officials to speak to the members present starting with the Vice Treasurer Mr. Jimmy Brooks, Vice Secretary Mr. Giles Prettejohn, and Vice Chairman Mr. Sean Outram.

Mr. Brooks clarified that the Society funds are kept in a central deposit account waiting for registration of society. Mr. Prettejohn appreciated the efforts of Mr. Shaban and team and all members in contributing to the running of the society.

Mr. Outram affirmed to Mr. Brooks and Mr. Prettejohn’s statements and added on the SA embryo market in which he mentioned that members should be keen on other markets in Africa as well. In additionhe requested members for unity and co-operation when it comes to selling the Boran embryos and breeds. He also thanked the Suyian Ranch team for hosting the AGM and to all members for turning up.

8)AOB

Mr. Gilfrid Powys requested for an update on Embryos progress. Mr. Giles Prettejohn explained that the problem is with the market because SA is not ready to venture in Kenya without the oil-based FMD vaccine. There has been a problem in differentiating the vaccine and the disease as there is need for the new vaccine to identify the disease.KEVEVAPI confirmed that trials for the new vaccine will begin in May 2015 and create a way of negotiating for embryo exports.

Mr. GilfirdPowys also requested Mr. Jimmy for a brief report on the prospects of the Brookside Livestock Show. Mr. Jimmy Brooks responded by stating that the 2015 show has been called offdue to complications with the ASK accompanied by their demands.

Mr. Jimmy Brooks clarified that Brookside has pulled out as sponsors. Mr. Brooks has however been discussing with Mr. Muhoho Kenyatta on the possibility of providing Sukari Ranch as an alternative venue for the show and raffles for the dairy cows to encourage other livestock farmers to participate in the show. This is yet to be confirmed. He assured members that in case of any progress communication will be made in due time. Mr. Jackie Kenyon preferred members concentrating more on beef than dairy cows.

Mr. Mark Taylor reminded Mr. Brooks that in case the Cereal Growers Association show happens, Boran Society should be represented in a tent to keep the Boran interesting and recognized in the market. Mr. Brooks said he is speaking to Mr. Don White on this matter.

Mr. SeanOutramasked if there are any signs of ASK or Brookside responding positively in whichMr. Jimmy Brooks responded there are none so far. Mr. Sean also suggested Ol Pejeta Ranching as a good site for consideration to hold the show; he was seconded by Mr. Taylor. Mr. Jackie Kenyon opposed the idea due to the risk of losing sponsors and the markets. Mr. Taylor admitted that it is necessary to have a site that will welcome more sponsors and that is accessible to majority.

Mr. JeremyAshworth mentioned the importance of having serious livestock farmers and asked for a joint livestock show in future to boost markets.

Mr. MarkTaylorsuggested that all members should try and come up with a suitable venue as Mr. Brooksmakes a follow-up with Mr. Muhoho Kenyatta, and there will be communication by next month on what will take place in 2015 for the members to prepare early. Mr. Brooks seconded Mr. Taylor’s idea.

Mr. JimmyBrooksbriefedmembers about his meeting with John and Edwina Windley from South Queensland who were among the members importing Borans from Zambia. He explained that currently the Brahman breed in Australia has low fertility thus they are looking for more fertile breeds from Boran and Red Poll. There are chances of embryo transfers to Australia in the future. The Australians are also looking for Stabiliser breeds and the current one has Boran blood in it.

9)Mr. Gilfrid Powys’ speech.

Mr. Gilfrid gave a speech on the history of Suyian ranch and the number of breeds he accommodates in the ranch. The complete history is in the newsletter of 2014.

There was a one hour break to view Suyian Ranch Cattle

10)Presentation by Antipest Ltd

Session began with a presentation by Dr. Jeremy Ashworth and Dr. Aoife Mckeever from Antipest Ltd and Bayer respectively.

Topic 1: Vital minerals: Options of Beef Cattle by Dr. Jeremy Ashworth

Dr. Ashworth explained to the members that there are locally available formulations using products approved and licensed by the American and European government.

Topic 2: Calf Scours: Causes, Treatment and Prevention by Dr. Aoife McKeever.

11)Presentation by KEVEVAPI

FMD disease control and vaccine production

Dr. Benson Kibore gave a presentation on the common locations susceptible to FMD and warned the members of fake vaccines in the market. A concern was raised by Mr. Gilfrid Powys in which KEVEVAPI explained that further communications will be made once the source of the fake vaccine is discovered, they assured that their products have a batch number that is recognizable.

Mr. Mark Taylor thanked all members and sponsors for attending and Mr. Gilfrid welcomed all members for lunch.

There being no other business the meeting ended at 14.00p.m.

Signature Chairman...... Date......

Signature Secretary...... Date......