THE BEVAN FOUNDATION

OFFICE MANAGER

£19,000 p.a.

4 days per week (28 hours)

COME AND WORK FOR US!

We urgently need a skilled and experienced Office Manager to manage all aspects of the Bevan Foundation’s business.

The Bevan Foundation is an influential charity which promotes social justice in Wales through research, conferences and seminars, and publications. It is a registered charity and generates its income through a mixture of membership, grants from charitable trusts, and commissions from clients.

We are a small, very busy team and need someone with superb organising skills to manage our budget and finances, contact data base, employers’ responsibilities, and external contacts. You will need to have experience of managing a busy office, working on your own initiative as well as getting on with a small team, superb IT skills and enjoy a varied workload.

We are offering the post for 28 hours a week to be worked over a minimum of 4 days. The Foundation offers 6 weeks annual holiday plus statutory holidays. We operate a stakeholder pension scheme to which we make an employer’s contribution if you decide to join.

The role is available for 1 year in the first instance but there is the possibility of being made permanent subject to funding. A probationary period applies.

The post is based at our purpose-built office in Ebbw Vale, Blaenau Gwent although there is the possibility of moving to another location in the heads of the valleys area (probably Merthyr Tydfil).

HOW TO APPLY

Please complete the Bevan Foundation’s application form – we regret we cannot accept CVs. This is available at or email .

Closing date:31st May 2012

Interview date: 14th June 2012

Start date:1st July 2012 or ASAP after

JOB DESCRIPTION

Key Responsibilities

You will be responsible for the smooth and efficient running of all aspects of the Bevan Foundation’s business including:

  1. Managing the Foundation’s accounts and finances, including:
  2. entering data into Sage,
  3. preparing month-end reports
  4. chasing aged debtors
  5. monitoring overall income and expenditure
  6. managing project budgets
  7. managing VAT liabilities and returns
  8. preparing and submitting Gift Aid
  9. Managing the Foundation’s database of customers and contacts, including:
  10. Adding new customers and contacts
  11. Updating contact details
  12. Analysing data
  13. Keeping the Foundation’s records up-to-date and organised – including paper and electronic files
  14. Managing the Foundation’s employment responsibilities including:
  15. Monitoring staff hours, leave and sickness absence
  16. Issuing staff contracts,
  17. Managing the pension scheme
  18. Submission of tax and NI payments to HMRC
  19. Co-ordinating the work of Trustees including:
  20. Preparing quarterly finance reports
  21. Coordinating and circulating papers
  22. Taking minutes and following up action
  23. Managing the Foundation’s assets and stocks of publications.
  24. Managing the Foundation’s arrangements for supplies and services including rent, phones and broadband, insurance, office equipment and stationery, event venues and catering etc.
  25. Assisting in the events including:
  26. Marketing
  27. Delegate registration in advance and on the day
  28. Preparing delegate packs, badges etc
  29. Submitting reports and updates to Companies House, Charity Commission, Information Commissioner etc.
  30. Handling contact via phone, email and post.
  31. Any other duties that may be requested by the Director or Trustees.

PERSON SPECIFICATION

You will have the following attributes:

Essential

You will ideally have several years’ experience of managing small, busy office and be able to work with a variety of PC-based software:

1.Experience of managing budgets and keeping accounts

2.Experience of managing staff hours, leave etc.

3.Experience of managing customer / contact data bases

4.Experience of managing office supplies and services

5.Excellent written and oral communication skills

6.Excellent IT skills including word processing, email and internet (Word, Excel, Outlook, Salesforce)

7.Ability to work on own initiative and to contribute to the work of a small team.

Desirable

  1. Experience of Sage Accounts (Sage Line 50)
  2. Experience of VAT
  3. Experience of dealing with customers and clients
  4. Experience of organising and managing meetings
  5. Car driver and access to a car highly desirable.

Contact Details

The Bevan Foundation, Innovation Centre, Festival Drive, Ebbw Vale, Blaenau Gwent NP23 8XA

Tel: 01495 356702

Email:

Web:

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