The 2018 Bats Day Black Market Application
Saturday May 5th, 2018, 12pm – 7pm
Located at: Garden Grove United Methodist Church | 12741 Main St, Garden Grove, CA 92840
Across the street from the The Garden Ampatheter, where Bats Day Dark Park takes place in the evening.
Thank you for your interest in vending at the Bats Day Black Market. Please review this form in its entirety before filling out and submitting your application. Submission of this form and payment to Bats Day in the Fun Park is agreement to the Terms and Conditions stated below. Bats Day in the Fun Park, LLC, (“Bats Day in the Fun Park”) shall not be held responsible for Exhibitor misunderstanding or misinterpretation of this application. If you have any questions please ask via email ( and ) before sending in your payment and Exhibitor form.
Please complete all items in this application and email it to AND . Once we receive this application we will send you an invoice with your total and booth location. Bats Day in the Fun Park is not responsible for lost or misdirected email.
Application Contents:
Page 2- Application Instruction Process
- Exhibitor information (please fill out these sections)
Page 3- What is included with an Exhibitor’s Spot?
- Exhibitor spot choice
Page 4- Exhibitor Credential Information
- Form of Payment
Page 5- Exhibitor Spot Choices & Prices
Page 6- 2017 Sponsorship Rate Sheet
Page 7- Sellers Permit
- Insurance
Page 8- Terms and Conditions
LOOKING FOR FLOOR PLANS?
Please download our Floor Plan PDF here:
Application Instruction Process:
- Please see Exhibitor Spot Descriptions on page 4
- Fill out this entire vendor application.
- Save this form as a PDF or Word (.Doc) file. Please save your file with the following name format:
“BatsDayBlackMarketVendorApplication2018_YOURCOMPANYNAME”
- Please email this form to
- Wait for the acceptance email with payment invoice.
- Once you receive the payment invoice, please pay your email via the choice you made
- If you have chosen to pay via Credit Card, you will receive a payment email invoice from Squareup.com. If you have chosen to pay via Money Order, please make the money order out to Bats Day in the Fun Park and mail back with the Payment Invoice.
- Sign and initial the invoice where indicated
- Return the entire invoice (every page) to us via a scanned email or snail mail to the address listed.
Remember we do not accept payment until you have received an invoice from us.
Exhibitor information Please fill out:
Date:Have you previously been a Exhibitor at the Black Market? / <Please Make Your Selection>YesNo
If yes, under what company name:
Contact name (real first and last name):
Company name:
Sellers Permit number
Address:
City:
State:
Zip:
Email 1:
Email 2:
URL/website:
Phone 1:
Phone 2:
Type of business:
Please describe your merchandise:
Do you need power for your booth? (Additional Charge) / <Please Make Your Selection>YesNo
Do you want the table(s) for your Exhibitor’s spot:
Each table(s) are $15 each and are non refundable, unless prior arrangements are made, at least 1 week prior to the event, via email to and . You must receive a conformation approval from The Company, for this to be valid. Sponsorship includes tables.
[] No table(s)
[] 1 – 30” x 8’ table
[] 2 – 30” x 8’ table
Notes:
Exhibitor Spots:
Each Spot is 10’x10’. An Exhibitor is only allowed a maximum of 2 exhibitor spots. If an exhibitor needs more than 2 spots, it needs to be requested in writing, with reason, and emailed to We will review the request and respond.
Spot choices:
First Choice: How Many Spots:
Second Choice: How Many Spots:
Third Choice: How Many Spots:
Sponsorship Choices:
Please pick your choices if you wish to have a sponsorship
First Choice:
Second Choice:
Third Choice:
Notes:
What is included with an Exhibitor’s Spot?:
All Exhibitor spots include the following:
-All Exhibitor floor spots are approximately 10’deep x 10’wide, unless otherwise noted. No part of your display may go beyond your allotted Exhibitor floor space.
-1 10’x10’ Canopy
-2 chairs. (Tables are NOT included. Tables can be rented for $15. We encourage you to bring your own table.) Sponsorhip spots do include a table.
-2 Exhibitor’s Credentials
- Additional Credentials can be purchased for people working your booth for $5 each. Everyone who is representing your company or working your booth MUST have an Exhibitor credential. NO EXCEPTIONS.
Power is NOT INCLUDED. We are working with a company that can provide power to your booth if need be at an additional charge. If you need power, we can provide this info. Please indicate this on the exhibitor information section.
Exhibitor Credential Information
If you have more than one exhibitor’s booth, please enter those names in the additional credential(s) section.
Everybody must individually check into registration. You cannot check anyone into the event but yourself. The name of the credential needs to link to a valid photo ID to be able to receive credential. These names must be provided to us by April 1st , 2018, or we cannot guarantee that you will have credential(s), even if you have paid for them.
Anyone under the age of 16 is not allowed to wear an Exhibitor’s credentials or represent Exhibitor’s company.
Check-in Name 1(Real first & last name):Name on credential:
Check-in Name 2(Real first & last name):Name on credential:
Notes:
[] Additional credential(s) ($5 each)
Check-in Name (Real first & last name):Name on credential:
Check-in Name (Real first & last name):Name on credential:
Check-in Name (Real first & last name):Name on credential:
Check-in Name (Real first & last name):Name on credential:
Check-in Name (Real first & last name):Name on credential:
Check-in Name (Real first & last name):Name on credential:
Check-in Name (Real first & last name):Name on credential:
Form of payment
(Failure to fill out this section will result in the default options of Squareup.com payment and full payment.)
All booth space is sold on a first come, first serve basis, in order of receiving this form and payment.
To reserve your Exhibitor spot, you must do one of the following:
1.Pay your invoice in full within four (4) days of the sent date on the email invoice
2.Pay a non-refundable deposit (50% of the full total of your invoice) within four (4) days of the sent date on the email invoice.
a.The balance must be paid within three (3) weeks of the sent date on the original email invoice. Failure to remit complete payment will result in a loss of deposit and space reservation. Your request for space will be placed at the end of the reservation list; if a new space becomes available, you must resubmit your application. Bats Day in the Fun Park will contact you if a space becomes available
b.Resubmissions, after non-payment of original invoice, do not have this extension option
3.Sponsorship spots must be paid in full and deposits are not accepted.
*In the State of California, service charges and public room rental are subject to current state tax
YOU CAN NOT MAKE A PAYMENT UNTIL WE HAVE SENT YOU AN INVOICE AGREEMENT.
*Form of payment — [ ] Credit card (Squareup.com) [ ] Money order
[] Option 1 — Full payment [ ] Option 2 — deposit (50% of your total invoice)
(Failure to fill out this section will result in the default options of Credit Card and full payment.)
*In the State of California, service charges and public room rental are subject to current state tax
Sponsorship spots must be paid in full and deposits are not accepted.
Thank you for your interest in, and application for, the Bats Day Black Market.
— Bats Day in the Fun Park
Exhibitor Spot Choices Prices:
All Exhibitor spots are 10’x10’ unless noted.
No part of your display may go beyond your allotted Exhibitor floor space.
Please see the Bats Day Black Market 2018 – Floor Plan PDF for the lay out of the event.
$250 — General Exhibitor spot (Spots futurist from the front) (GREEN)
-1 -10x10 spot includes the following
-1 -10x10 Tent
-2 -Chairs
-2 -Exhibitor Badges (additional can be purchased for $5 each)
-Access to purchase power
$350 — Preferred Exhibitor spot``(Spots closer to the front) (BLUE)
- Prime web advertising:
o Side web (120px x 60px) ad banner
The top and side web ad banner are rotation banners on all pages of the official Bats Day in the Fun Park website, for 6 months. Ad banner will link back to the URL of sponsor’s choice.
-1 -10x10 spot includes the following
-1 -10x10 Tent
-2 -Chairs
-2 -Exhibitor Badges (additional can be purchased for $5 each)
-Access to purchase power
$900 - Bats Day Premier Sponsorship (Spots at the entrance) (RED)
- Prime web advertising:
o Top web (468px x 60px) ad banner
o Side web (120px x 60px) ad banner
The top and side web ad banner are rotation banners on all pages of the official Bats Day in the Fun Park website, for 6 months. Ad banner will link back to the URL of sponsor’s choice.
-2 -10x10 spot includes the following
-2 -10x10 Tent
-2 -Chairs
-4 -Exhibitor Badges (additional can be purchased for $5 each)
-Access to purchase power
- Company logo/contact info on all flyers and posters
- Company text listing on links page (until the 2019 event) of the Bats Day website that links back to the URL of Sponsor’s choice
Bats Day in the Fun Park 2018 — Sponsorship Rate Sheet
$900 - Bats Day Premier Sponsorship (Spots at the entrance) (RED)
- Prime web advertising:
o Top web (468px x 60px) ad banner
o Side web (120px x 60px) ad banner
The top and side web ad banner are rotation banners on all pages of the official Bats Day in the Fun Park website, for 6 months. Ad banner will link back to the URL of sponsor’s choice.
-2 -10x10 spot includes the following
-2 -10x10 Tent
-2 -Chairs
-4 -Exhibitor Badges (additional can be purchased for $5 each)
-Access to purchase power
- Company logo/contact info on all flyers and posters
- Company text listing on links page (until the 2019 event) of the Bats Day website that links back to the URL of Sponsor’s choice
$500 - Bats Day Upgrade Sponsorship – Upgrade any sponsorship spot
- Prime web advertising:
o Stationary ad banner (120px x 120px)
o Top web (468px x 60px) ad banner
o Side web (120px x 60px) ad banner
The top and side web ad banner are rotation banners on all pages of the official Bats Day in the Fun Park website (until the 2019 event). Ad banner will link back to the URL of sponsor’s choice.
- Company logo/contact info on all flyers, posters, and pre-event badge credentials
- Able to hang advertising banners at the Bats Day Black Market
- 2 Official Bats Day in the Fun Park event shirts
- 2 passes to Bats Day Happy Haunts Swinging Wake
- Company logo and contact info printing on the Bats Day in the Fun Park 2017 event shirt
- Pre-event attendee bag distribution of flyers, items, etc.
- Flyer distribution
- Company text listing on links page (until the 2019 event) of the Bats Day website that links back to the URL of Sponsor’s choice
$500 — Bats Day Black Bat Sponsorship
- Prime web advertising:
o Top web (468px x 60px) ad banner
o Side web (120px x 60px) ad banner
The top and side web ad banner are rotation banners on all pages of the official Bats Day in the Fun Park website (until the 2019 event). Ad banner will link back to the URL of sponsor’s choice.
- Company logo/contact info on all flyers & posters.
- Pre-event attendee bag distribution of flyers, items, etc.
- Flyer distribution
- Company text listing on links page (until the 2019 event) of the Bats Day website that links back to the URL of Sponsor’s choice
$750 — Shirt Sponsorship with Printed and Web Marketing
- Company logo and contact info printing on the Bats Day in the Fun Park 2018 event shirt
- Company logo/contact info on all flyers & posters.
- Prime web advertising:
o Top web (468px x 60px) ad banner
o Side web (120px x 60px) ad banner
The top and side web ad banner are rotation banners on all pages of the official Bats Day in the Fun Park website (until the 2019 event). Ad banner will link back to the URL of sponsor’s choice.
- Company text listing on links page (until the 2019 event) of the Bats Day website that links back to the URL of Sponsor’s choice
$300 — Printed Marketing
- Company logo/contact info on all flyers & posters
- Company text listing on links page (until the 2019 event) of the Bats Day website that links back to the URL of Sponsor’s choice
$300 — Web Ad Marketing
- Web banner ad rotation on the side (120px x 60px) of every page of the official Bats Day in the Fun Park website (until the 2018 event). Ad banner will link back to URL of sponsor’s choice
- Company text listing on links page (until the 2019 event) of the Bats Day website that links back to the URL of Sponsor’s choice
$100 — Link Page Marketing
- Company text listing on links page (until the 2019 event) of the Bats Day website that links back to the URL of Sponsor’s choice
On Saturday, May 6, there will be a raffle during the Bats Day Black Market. Anything you wish to donate to the raffle would be wonderful and further promote your organization.
Deadline for the 2018 sponsorship is March 1, 2018.
Sellers Permits
All sellers must have a California State Board of Equalization Resale Permit and provide a copy and/or permit number. To obtain a seller permit or further info go to boe.ca.gov. or call (800) 400-7115. Sellers Permits are free. Each seller shall comply with all applicable city, county, state, and federal laws and shall hold the management harmless against any failure to do so.
Insurance
The Event shall not be liable for any loss or damage of any article of equipment or property of Exhibitor that Exhibitor may suffer during installation/removal or during the event itself, by reason of robbery, fire, accident, or any other destructive cause.
If you need insuance, we are working with a company that can provide insurance, at an
additional charge. If you need insurance, please go here, , to set up a one day insurance policy for you.
Bats Day Black Market 2018 Terms & Conditions
Located at: Garden Grove United Methodist Church | 12741 Main St, Garden Grove, CA 92840
1. RESERVATIONS
Exhibitor agrees to remit payment in full, based on rates listed on the Show Reservations Form at time of reservation, payable via money order or Credit Card via Squareup.com only, to Bats Day in the Fun Park, LLC. Bats Day in the Fun Park, LLC (referred to hereinafter as The Company), will not hold booth space for applications submitted without payment. Payment in full is your (Exhibitor’s) acknowledgement and agreement to these terms and conditions.
2. DISPLAY AGREEMENT
Exhibitor will be responsible for adhering to the show schedule; hours of operation for business shall be 12pm to 7pm on Saturday, May 5th, 2018
Check-in:
9:00am – 11am, Saturday, May 5th, 2018.
NO ACCEPTATIONS. PLEASE MAKE SURE TO GIVE YOURSELF AMPLE TRAVEL TIME TO THE LOCATION.
If you do not check in within the Check-in time, you will forfeit your spot and no refund will be granted.
Setup and load-in:
Event goes on rain or shine. No refunds, exchanges or credits may be made for any reason.
Saturday, May 5th, 2018, from 930am to12pm.
If check in is more than 75% complete, we will open load-in earlier.
Exhibitors must check in at the registration desk before setup and load-in. The Company will provide staff to assist in locating your booth on the day of the event, but these persons are not authorized to assist Exhibitors with load-in or setup.
No Exhibitor will be allowed to check in or load in after 11am, unless prior arrangements are made at least 72 hours before the date of the show, via email to and . You must receive a conformation approval from The Company, for this to be valid.
A Fire Marshal will be walking the show floor at 12pm to make sure everything is approved.
To make sure this approval process runs smoothly your exhibitor spot must be completed by 12pm so that the Fire Marshal can make their approval. The show cannot open until everything is set up and the Fire Marshal has approved the floor. Please make sure you follow all the display rules so that you do not have to correct your exhibitor spot.
Show hours of operation: General Admission: Free 12pm – 7pm.
3. EXHIBITOR DISPLAYS
All displays exhibited shall be operated, designed, and constructed in a safe and non-hazardous manner. Exhibitor spaces must remain clean, orderly, and well kept. Excessive garbage, packing materials, or rubbish will not be tolerated. Any garbage or items left after the event will be billed $500 back to the Exhibitor as a cleaning fee.
All promotional activities shall be confined to the booth space or designated flyer table only.
Display of products and distribution of promotional literature must remain inside the booth space and is strictly prohibited from meeting rooms, registration area, show floor aisles, parking lots, or any area other than your reserved space. We have provided designated promotional tables throughout the event for you to place any promotional literature if you wish to.