RECORD OF PROCEEDINGS
MINUTES OF
ADENA LOCAL BOARD OF EDUCATION
REGULAR MEETING
MAY 19, 2015
HELD AT 6:00 P.M.
The Adena Local Board of Education met in regular session on May 19, 2015 at 6:00 P.M. in the Multi-Purpose Gymnasium with the following members responding to roll call: Mr. Joseph Glandon, Mr. Nathan Huff, Mr. Michael Kinnamon, Mr. James Lowe and Mr. Kevin Pancake.
The Pledge to the Flag was given.
(15-98) MINUTES
Moved by Mr. Pancake, seconded by Mr. Kinnamon, that the minutes of the April 22, 2015 Rescheduled Regular Meeting be approved as written.
Roll call: Mr. Pancake, yea; Mr. Kinnamon, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Lowe, yea.
(15-99) FINANCIAL REPORT
Moved by Mr. Kinnamon, seconded by Mr. Glandon, that the financial report be accepted and approved.
Roll call: Mr. Kinnamon, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-100) AMENDED CERTIFICATE AND REV. PERMANENT APPROPRIATIONS
Moved by Mr. Kinnamon, seconded by Mr. Pancake, to approve the Amended Certificate of Estimated Resources and the Revised Permanent Appropriations for FY 2015 as presented.
Roll call: Mr. Kinnamon, yea; Mr. Pancake, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Lowe, yea.
(15-101) FIVE YEAR FORECAST
Moved by Mr. Glandon, seconded by Mr. Kinnamon, to approve the five year forecast as presented.
Roll call: Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-102) PURCHASE ORDER PAYMENT
Moved by Mr. Kinnamon, seconded by Mr. Pancake, to approve the payment of $9,175 to LEPPLA Associates, LTD.
Roll call: Mr. Kinnamon, yea; Mr. Pancake, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Lowe, yea.
(15-103) 2015-2016 BREAKFAST AND LUNCHROOM PRICES
Moved by Mr. Kinnamon, seconded by Mr. Huff, to set the breakfast and lunch prices for FY 2015-2016 as follows:
BREAKFAST LUNCH
Student Breakfast $1.00 Student Lunch (K-5) $2.25
Student Reduced Breakfast $ .30 Student Lunch (6-12) $2.50
Milk $ .35 Student Reduced Lunch $ .40
Adult Breakfast $1.25 Milk $ .35
Adult Lunch $3.00
Roll call: Mr. Kinnamon, yea; Mr. Huff, yea; Mr. Glandon, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-104) EMPLOYMENT – ASSISTANT TO THE TREASURER – BUDGETARY
Moved by Mr. Glandon, seconded by Mr. Kinnamon, to grant a continuing contract to Pamela Joy Stark as the Assistant to the Treasurer – Budgetary.
Roll call: Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-105) EMPLOYMENT – TECHNOLOGY CONSULTANT
Moved by Mr. Glandon, seconded by Mr. Huff, to employ Tony Siders on an as needed basis on a per diem rate not to exceed 20 days as a Technology Consultant.
Roll call: Mr. Glandon, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-106) FCCLA REQUEST
Moved by Mr. Glandon, seconded by Mr. Kinnamon, to pay $1,000.00 towards the food costs and all the transportation costs for the FCCLA students attending the National Leadership Conference in Washington D.C. (Note: The Board’s maximum payment towards the food expense is $1,000.00 - $200.00/student – set at the June 20, 2006 Regular Board Meeting – Motion #: 06-119.)
Roll call: Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-107) TEXTBOOK/CURRICULUM ITEMS
Moved by Mr. Kinnamon, seconded by Mr. Glandon, to approve up to $60,000.00 for new Math textbooks/software and up to $100,000.00 for new K-8 Language Arts textbooks/software.
Roll call: Mr. Kinnamon, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-108) EXECUTIVE SESSION
Moved by Mr. Glandon, seconded by Mr. Pancake, to enter into executive session to discuss the employment of personnel.
Roll call: Mr. Glandon, yea; Mr. Pancake, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
The Board went into executive session at 7:00 P.M.
The Board reconvened at 8:20 P.M. The employment of personnel was discussed while in executive session.
(15-109) FISCAL YEAR 2016 HEALTH INSURANCE RATES
Moved by Mr. Huff, seconded by Mr. Pancake, to approve the following health insurance policies and rates for FY 2016:
Option 3C Option 6L Option HDHP-HSA
Single Policy $ 896.00 $ 740.00 $ 618.00
Family Policy $2,049.00 $1,691.00 $1,413.00
Note: We are currently in negotiations with the AEA Teachers Union. Not all policies may be offered.
Roll call: Mr. Huff, yea; Mr. Pancake, yea; Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
On May 1, 2015 at 12:00 noon, the following diesel bids were opened:
Hartley Oil Lykins Energy R.D. Holder
Premium $1.835 * $ .085 ** $ .09125 ***
Regular $1.815 * N/A N/A
* Not a firm bid – Prices do not include any applicable taxes but do include the
Petroleum Activity Tax bid for today’s Premium Diesel Fuel
** Premium grade diesel at OPIS Average Pricing from Dayton and Columbus
Terminals plus a Fixed Margin per gallon
*** Premium Grade #2 ULSD Priced day of delivery using lower of Columbus OPIS
Average plus per gallon or Dayton OPIS Average plus per gallon
(15-110) DIESEL FUEL BIDS
Moved by Mr. Glandon, seconded by Mr. Kinnamon, to accept the diesel fuel bid from Lykins Energy Solutions as the most responsive bid effective July 1, 2015.
Roll call: Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
On May 1, 2015 at 12:00 noon, the following tire bids were opened:
Jack’s Tire & Auto
Firestone Goodyear Michelin
Front 10R-22.5 Steel Belted Radials, 12 Ply $ - $ - $ -
Front 10R-22.5 Steel Belted Radials, 14 Ply $ 272.81 $ 378.14 $ 375.56
Rear 10R-22.5 Steel Belted Radials, 12 Ply $ 310.76 $ - $ -
Rear 10R-22.5 Steel Belted Radials, 14 Ply $ - $ 385.93 $ 323.95
Front 11R-22.5 Steel Belted Radials, 14 Ply $ 292.19 $ 343.26 $ 385.44
Rear 11R-22.5 Steel Belted Radials, 14 Ply $ 320.55 $ 407.61 $ 362.71
Dismounts & Mounts (New Tire) $ 32.50
Flat Repair $ 38.00
Service call to school $ 55.00
Service call to location other than school $ 55.00
Mileage (over 10 Miles) $ 1.00
Tim’s Tires
Firestone Goodyear Michelin
(FS 560) (G661 14 Ply Only) (XZE)
Front 10R-22.5 Steel Belted Radials, 12 Ply $ 265.08 $ 385.14 $ 436.00
(FS 560) (G661) (XZE)
Front 10R-22.5 Steel Belted Radials, 14 Ply $ 296.17 $ 385.14 $ 452.00
(FD663) (G622 14 Ply Only) (XDE 14 Ply Only)
Rear 10R-22.5 Steel Belted Radials, 12 Ply $ 310.76 $ 393.07 $ 400.00
(FD663 12 Ply Only) (G622) (XDE)
Rear 10R-22.5 Steel Belted Radials, 14 Ply $ 310.76 $ 393.07 $ 400.00
(FS561) (G662) (XZA3+)
Front 11R-22.5 Steel Belted Radials, 14 Ply $ 284.16 $ 420.74 $ 492.80
(FD691) (G362) (XDA5)
Rear 11R-22.5 Steel Belted Radials, 14 Ply $ 349.75 $ 417.35 $ 543.20
Dismounts & Mounts (New Tire) $ 35.00
Flat Repair $ 40.00
Service call to school $ 65.00
Service call to location other than school $ 65.00 (within Ross County)
Mileage (over 10 Miles) N/A
(15-111) TIRE BIDS
Moved by Mr. Pancake, seconded by Mr. Huff, to accept the Tire Bids from Jack’s Tire and Auto as the most responsive bid.
Roll call: Mr. Pancake, yea; Mr. Huff, yea; Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
On May 1, 2015 at 12:00 noon, the following propane bids were opened:
Buckeye Ferrellgas * Lykins Energy Suburban
Transport Delivery $ .939 $ .915 $ .85 $ 1.39
Tank Truck $ .939 $ 1.35 $ 1.15 $ 1.39
* Term July 1, 2015 – June 30, 2016
64,000 gallons of Transport
8,100 gallons of Non-Transport
(15-112) PROPANE BIDS
Moved by Mr. Pancake, seconded by Mr. Glandon, to accept the bid from Lykins Energy Solutions as the most responsive bid for propane effective July 1, 2015.
Roll call: Mr. Pancake, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
(15-113) SUMMER YOUTH PROGRAM
Moved by Mr. Glandon, seconded by Mr. Kinnamon, to approve the TANF Summer Youth Employment Program and employ Kevin Kuhn, Moriah Hatfield, Aaron Ward and Michael Hart during the summer under this program.
Roll call: Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-114) OHIO HIGH SCHOOL ATHLETIC ASSOCIATION 2015-2016
Moved by Mr. Kinnamon, seconded by Mr. Pancake, to approve membership renewal with the Ohio High School Athletic Association for the 2015-2016 school year.
Roll call: Mr. Kinnamon, yea; Mr. Pancake, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Lowe, yea.
(15-115) ATHLETIC ACCIDENT INSURANCE COVERAGE RENEWAL
Moved by Mr. Glandon, seconded by Mr. Huff, to renew the Athletic Accident Insurance with Baker Agency, Inc. for $9,035.00 for the 2015-2016 school year.
Roll call: Mr. Glandon, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-116) RESIGNATION – SPECIAL EDUCATION COORDINATOR
Moved by Mr. Kinnamon, seconded by Mr. Glandon, to accept the resignation request from Kim Adams as the Special Education Coordinator effective June 30, 2015.
Roll call: Mr. Kinnamon, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-117) NON-RENEW STUDENT AIDES
Moved by Mr. Pancake, seconded by Mr. Glandon, to non-renew the student aides at the end of the 2014-2015 school year pending need:
Teresa Chaney Amanda Dailey Lisa Halcomb Jacquelyn Mace
Barbara Richards Mechelle Row Traci Schnider Judith Smith
Teresa Waugh
Roll call: Mr. Pancake, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
(15-118) EMPLOYMENT – FIVE YEAR TEACHER CONTRACT
Moved by Mr. Glandon, seconded by Mr. Pancake, to grant a five year limited teacher contract to Heidi Lovensheimer effective in the 2015-2106 school year.
Roll call: Mr. Glandon, yea; Mr. Pancake, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
(15-119) EMPLOYMENT – CONTINUING COOK CONTRACT
Moved by Mr. Glandon, seconded by Mr. Kinnamon, to grant a continuing contract to Kim Free as a Half-Time Cook.
Roll call: Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-120) EMPLOYMENT – CONTINUING BUS DRIVER CONTRACT
Moved by Mr. Glandon, seconded by Mr. Kinnamon, to grant a continuing contract to Mark Prince as a Bus Driver.
Roll call: Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Huff, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-121) EMPLOYMENT – CONTINUING SECRETARY CONTRACT
Moved by Mr. Kinnamon, seconded by Mr. Pancake, to grant a continuing contract to Kathy Dye as the MS/HS Secretary.
Roll call: Mr. Kinnamon, yea; Mr. Pancake, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Lowe, yea.
(15-122) EMPLOYMENT – TWO YEAR LIMITED CONTRACT
Moved by Mr. Pancake, seconded by Mr. Glandon, to grant a two year limited contract to Melissa Timmons as the Elementary Secretary.
Roll call: Mr. Pancake, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
(15-123) EMPLOYMENT – TWO YEAR LIMITED CONTRACT
Moved by Mr. Pancake, seconded by Mr. Kinnamon, to grant a two year limited contract to Angela Shiplett as the Half-Time Elementary Secretary.
Roll call: Mr. Pancake, yea; Mr. Kinnamon, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Lowe, yea.
(15-124) SUBSTITUTE CUSTODIAN
Moved by Mr. Pancake, seconded by Mr. Glandon, to place David Nathan Lemaster on the substitute custodian list to be used on an as needed basis.
Roll call: Mr. Pancake, yea; Mr. Glandon, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
(15-125) SUPPLEMENTAL – ATHLETIC DIRECTOR
Moved by Mr. Huff, seconded by Mr. Glandon, to grant a one year limited supplemental contract to Scott Hurtt as the Athletic Director for the 2015-2016 school year.
Roll call: Mr. Huff, yea; Mr. Glandon, yea; Mr. Kinnamon, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-126) SUPPLEMENTAL – ASSISTANT ATHLETIC DIRECTOR
Moved by Mr. Glandon, seconded by Mr. Pancake, to grant a one year limited supplemental contract to Laura Smith as the Assistant Athletic Director for the 2015-2016 school year.
Roll call: Mr. Glandon, yea; Mr. Pancake, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
(15-127) SUPPLEMENTAL – HEAD FOOTBALL COACH
Moved by Mr. Glandon, seconded by Mr. Huff, to grant a one year limited supplemental contract to Paul Thomas as the Head Football Coach for the 2015-2016 school year.
Roll call: Mr. Glandon, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Pancake, yea; Mr. Lowe, nay.
(15-128) SUPPLEMENTAL – HEAD VOLLEYBALL COACH
Moved by Mr. Glandon, seconded by Mr. Huff, to grant a one year limited supplemental contract to Laura Smith as the Head Volleyball Coach for the 2015-2016 school year.
Roll call: Mr. Glandon, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Pancake, yea; Mr. Lowe, yea.
(15-129) SUPPLEMENTAL – HEAD BOYS BASKETBALL COACH
Moved by Mr. Huff, seconded by Mr. Glandon, to grant a one year limited supplemental contract to Jason Smith as the Head Boys Basketball Coach for the 2015-2016 school year.
Roll call: Mr. Huff, yea; Mr. Glandon, yea; Mr. Kinnamon, nay; Mr. Pancake, yea; Mr. Lowe, nay.
(15-130) ADJOURNMENT
Moved by Mr. Glandon, seconded by Mr. Pancake, that the Board adjourn.
Roll call: Mr. Glandon, yea; Mr. Pancake, yea; Mr. Huff, yea; Mr. Kinnamon, yea; Mr. Lowe, yea.
Note: These minutes will not be officially approved by the Adena Local Board of Education until the June, 2015 Board Meeting