THE 2015-2016 CONSTITUTION OF THE OHIO STATE UNIVERSITY CHAPTER OF THE SOCIETY OF MANUFACTURING ENGINEERS

MISSION STATEMENT: For engineers to have the competitive edge in the manufacturing world through an interactive community designed to enhance their technical abilities, expand social networks, and advance career opportunities.

ARTICLE I – NAME

The name of this organization shall be THE OHIO STATE UNIVERSITY CHAPTER OF THE SOCIETY OF MANUFACTURING ENGINEERS.

ARTICLE II – PURPOSE

It shall be the purpose of this organization to provide its members with the following opportunities:

  1. To foster wide student interest and participation in manufacturing engineering by providing leadership opportunities, programs, services, and instruction.
  2. To assist students in developing skills and knowledge of manufacturing.
  3. To provide social and networking opportunities in the manufacturing industry.

ARTICLE III – MEMBERSHIP

Section I: Membership

  1. Membership shall be open to the faculty, staff, and students of The Ohio State University. Membership shall be open to those individuals which meet the requirements set forth by the national chapter of SME.
  2. The Ohio State University chapter of SME does not discriminate on the basis of race, disabilities, sexual preference, religion, national origin, or gender.
  3. A member must abide by the rules and regulations set forth in this constitution, the State of Ohio, and the national chapter of SME.

Section II: Dues

  1. The member must pay the established membership fee on an annual basis to the national chapter of SME. Dues for the student chapter will be waived.
  2. The amount of the dues shall be established by the national chapter of SME.

ARTICLE IV – EXECUTIVE COMMITTEE

The general direction of affairs in The Ohio State University chapter of SME shall be vested within the Executive Committee.

Section I: Composition of Executive Committee

  1. Officers of the Executive Committee shall be composed of the President, the Secretary/Treasurer, the Social EventsChair, andthe Director of Professional Relations.
  2. The officers of SME shall be elected or appointed as follows:
  1. The President and Secretary/Treasurershall be nominated by SME members.
  2. The Chair and Director positions will be appointed by the Presidentand Secretary/Treasurer.
  3. Co-Chairpersons will be limited to two persons per chair.

Section II: Defined Duties of Executive Committee Officers

  1. The duties of the President shall be:
  1. To schedule and preside over the meetings.
  2. To advise the officers and to hold each member of the Executive Committee accountable for his or her specific duties, including those required by OSU.
  3. To be present at all events unless covered by another executive member.
  4. To represent the OSU chapter of SME as well as its mission and values.
  5. To be responsible for the completion of all documentation required by the national societyto be recognized as The Ohio State University chapter of SME.
  1. The duties of the Secretary/Treasurer shall be:
  1. To record proceedings of all meetings.
  2. To be responsible for the upkeep of email and other correspondence.
  3. To assume responsibility for selecting and maintaining office supplies.
  4. To reserve Executive Committee meeting rooms and general meeting rooms.
  5. To collect money for the club.
  6. To keep all bills paid.
  7. To keep accurate income and expense ledgers.
  8. To report all financial burdens to the Executive Committee.
  9. To develop and reportend-of-term financial statements.
  10. To establish budgets for the Executive Committee at the beginning of each semester.
  1. The duties of the Social Events Chair shall be:
  1. To organize the social functions of the OSU chapter of SME.
  2. To organize special events i.e. tailgates, homecoming, etc.
  3. To work with treasurer to ensure events are within budget.
  4. To advertise chapter events and to manage all social media.
  5. To establish and to supervise the Activities Committee.
  1. The duties of the Director of Professional Relations shall be:
  1. To arrange events in industry i.e. plant tours, speakers, etc.
  2. To collaborate with faculty to set up events to develop trade skills.
  3. To collaborate with the Activities Committee to plan social functions.
  1. In addition to their specific duties, each member of the Executive Committee shall:
  2. Share in the planning and operation of chapter programs and functions.
  3. Be responsible to attend all meetings unless a valid excuse is provided.
  4. Actively help in the recruitment process.
  5. Uphold the core values of SME.

ARTICLE V – ELECTIONS

  1. Nominations for officers shall be held the 9th week of autumn semester.
  2. A brief biography of each candidate will be due on the 10th week of the autumn semester.
  3. The elections shall be held on the 11th week of the autumn semester.
  4. Elections shall be held by secret ballot.
  5. The new officers shall assume their duties on the January 1.
  6. A member must be a paid national member of the OSU student chapter to run for a position or to vote in the election.
  7. Chair positions shall be appointed by the Executive Committee after fall elections.
  8. A non-returning officer or nonpartisan shall preside over the meeting that the elections take place. The ballots must be approved by the Executive Committee.

ARTICLE VI – MEETINGS

Section I: General Meetings

  1. The meeting schedule shall be established by the Executive Committee.
  2. General meetings shall be open to the public.
  3. General meetings shall be presided over by the President or his/her designated officer.
  4. OSU chapter of SME members are entitled to vote on issues presented at such meetings. A majority vote of the members present at the meeting shall carry the proposition. Each member shall have one vote.

Section II: Executive Committee Meetings

  1. Executive Committee meetings shall be open to the public.
  2. Executive Committee meetings shall be presided over by the President or his/her designated officer.
  3. The time and place of an Executive Committee meeting is to be designated by the President.
  4. Each officer shall have one vote on any issue, and the President shall vote only in a tie.
  5. All members of the Executive Committee must be present to constitute a quorum.
  6. In the event of co-chairpersons only one vote shall be tallied representing that chair.
  7. The most recent financial report will be reviewed every executive meeting.

ARTICLE VII – RECALL

If a member of SME, while serving on the Executive Committee. acts in a manner that does not uphold the principles or goals set forth by this constitution, or has violated any local, state, or federal law which jeopardizes the name of SME, or if said member has been found neglectful or irresponsible in carrying out his/her functions and duties as a club officer, he/she may be subject to recall. Such a member may be removed from their position by a 3 out of 5 vote by the Executive Committee. The faculty advisor should be included in any hearings. Such a member is entitled to a fair and impartial hearing. No recall vote is valid unless the member subject to recall has been notified one week prior to the recall vote. This notice must specify the member, time, date, and place of the recall. In the event of a recall or resignation of any officer, the Executive Committee shall appoint a new officer with the support of the faculty advisor.

ARTICLE VIII – AMENDMENTS

  1. Amendments to this constitution may be proposed to the Executive Committee by any validnational member from the OSU chapter of SME.
  2. Any proposed amendment to this constitution must be read and distributed in writing to the Executive Committee at least one week prior to the meeting that the vote is to be taken.
  3. Amendments must be ratified by a majority of the Executive Committee.

ARTICLE IX – BY-LAWS

Section I: Creation of By-Laws

By-Laws not consistent with this constitution may be adopted or amended. By-Laws may be proposed by any dues-paying member. They shall be presented to the Executive Committee in advance the meeting at which they will be proposed. The By-Laws must receive a 2/3 majority vote by the executive committee to take effect.

Section II: By-Laws

  1. In absence of the Director of Professional Relations on any of the trips, a member of the Executive Committee or someone appointed by the Executive Committee shall be in charge of any business during the trip.
  2. The cost of all trips will take into consideration the sum of the following:
  3. Services provided by the trip, i.e. lodging, transportation, etc.
  4. Expenses included in arranging the trip, i.e. food, registration fees, etc.