THAPAR POLYTECHNIC COLLEGE, PATIALA

TENDER NOTICE

Sealed tenders along with Earnest Money are invited upto 30.10.2017 (3:00 P.M.) for supply and installation of Four (04) Aadhar Enabled, Biometric Attendance Machines. For details visit

Principal

THAPAR POLYTECHNIC COLLEGE, PATIALA

TENDER NOTICE

1.Sealed tenders, alongwith Earnest Money (EMD @2.5% of quoted price)and form fee for Rs 500/- in the form of demand draft drawn in favour of Principal, Thapar Polytechnic College, Patiala payable at Patiala are invited from manufacturers/suppliers of Aadhar Enabled BiometricAttendanceMachine. The EMD will be refundable in case of unsuccessful bid. The details of the Biometric Attendance Machine are as following:

S.No. / Name & Description of item / Quantity
1. / Mantra MFSTAB_3G
3G/2G & WiFi ENABLED with INSTALLATION / 4

2.Tender form along with details of the above equipment along with terms and conditions can be obtained from the office of Thapar Polytechnic College on a payment of Rs 500/- or can be downloaded from Polytechnic website . The last date of receipt of tenders is 30.10.2017 upto 3.00 P.M. and the tenders shall be opened in the presence of bidders or their representatives who wish to be present on same day at 3.30 P.M. in Committee Room of Thapar Polytechnic College.

PRINCIPAL

Terms and Conditions

  1. The last date of receiving the tender is 30.10.2017 at 3.00 P.M. Tenders received later than this date shall not be considered, irrespective of the reasons for delay. E-mail/Fax Tender or Tender without Earnest Money Deposit IEMD) will be summarily rejected.
  2. The earnest money shall be in form of demand draft drawn in favour of Principal Thapar Polytechnic College, Patiala payable at Patiala.
  3. Tender shall be opened on the same day at 3.30 P.M. in the Committee Room of Thapar Polytechnic College, Patialain the presence of the bidders or their representatives who may like to be present at the time of opening the tenders.
  4. The tender forms are to be submitted in two separate sealed envelopes. One envelope containing Technical Bid (Part A) and second envelope containing Financial Bid (Part B). Both the above sealed envelopes should be put in another duly sealed envelope and super scribed information as follows: (“TENDER FOR Aadhar Enabled Biometric Attendance Machine” WITH DUE DATE and should be addressed to the Principal, Thapar Polytechnic College, Patiala and submitted in the Principal office, Thapar Polytechnic College Patiala.
  5. On the due date, only Technical Bids (Part A) will be opened, Financial Bids (Part B) shall only be opened after acceptance of Technical Bids by the competent authority. Successful bidders of technical bids will be informed about the date and time of the opening of financial bids. Financial bids shall be opened by Tender Opening Committee on the date, time and venue communicated to the representative of bidder, who in turn may attend the proceedings of the committee.
  6. The tender without earnest money shall not be accepted.
  7. The undersigned reserves the right to cancel any or all the tenders without assigning any reason.
  8. All equipments / materials supplied shall be as per specifications and shall be original, genuine, new accurate and of good quality free from any defect on account of quality and workmanship.
  9. All material shall be subject to our acceptance. However, such acceptance by us shall not relieve the bidder of his obligation to ensure quality.
  10. Payment of bill shall be settled only if materials received by us are found satisfactory on inspection/testing.
  11. Machine shall be installed by you at Thapar Polytechnic College, Patiala free of cost within 1 week of delivery of material.
  12. Price includes packing, forwarding, transportation, installation of Aadhar Enabled Biometric Attendance Machine (Mantra MFSTAB_3G 3G/2G & WiFi) ENABLED at Thapar Polytechnic College, Patiala.
  13. Price shall remain firm and fixed till complete supply of equipment/material.
  14. You shall deliver the equipment/ materials within a period of 20 days from the date of order. However, you shall make best endeavor to reduce the delivery time. Material received after the due date may be returned by us.
  15. You shall dispatch the goods duly insured against theft, pilferage and damage in transit up to Thapar Polytechnic College and provide us with the copy of insurance cover note.
  16. Equipment shall be guaranteed for satisfactory operation against failure due to faulty workmanship or defective material etc., for a period of 12 months from the date of delivery. During the warranty period you shall repair/replace the defective component at your cost and expenses to our entire satisfaction.
  17. The packing of the materials shall be of first-rate quality and of such type and standard to take full care of the item to avoid any losses or damages etc. during transit, loading/unloading and site handling etc.
  18. The arbitration proceedings shall be conducted in terms of the provision of the Indian Arbitration and Conciliation Act 1996 or any statutory enactment thereof. The language of arbitration shall be English. The award of the arbitral panel shall be final and binding upon both of us. The venue of arbitration shall be Patiala, Punjab.
  19. If the reason for the delay in the delivery of materials is attributable to you, liquidated damages, by way of penalty, @0.5% of the price subject to maximum of 5% of the price shall be payable by you.
  20. The rates shall be valid for a period of 03 month from the date of order.
  21. If the successful bidder fails to supply the items within 01 month from the date of order, his tender will be rejected and earnest money forfeited.
  22. The rates shall be inclusive of all the taxes and other expenses that the supplier may have to incur for supply of items at TPC.
  23. The bidders who download the tender form along with terms and conditions from the website shall have to submit additional demand draft of Rs 500/- in favour of Principal ThaparPolytechnic College, Patiala towards the cost of tender form.
  24. The bidder shall submit sufficient proof of his capability/experience to supply the order.
  25. The supplier shall be liable for all taxes as per taxation rule.
  26. The successful tenderer will be required to deposit in addition as security for due performance of the contract an amount equal to 10% of approximate value of the estimated supply.
  27. The bidders shall provide their PAN number.
  28. The material shall be dispatched to Principal, Thapar Polytechnic College, Patiala.

PRINCIPAL

Please fill this annexure positively

Annexure

S. No. / Tender / Supply & Installation of Aadhar Enabled Biometric Attendance Machyine :
Mantra MFSTAB_3G
3G/2G & WiFi ENABLED (Quantity: 4)
1. / Date of Application
2. / Name of firm with full address
3. / For / Principal, Thapar Polytechnic College, Patiala
4. / Cost of tender / DD No/receipt No :…………….
Amount : ………………………….
Bank :………………………………
Date : ………………………………
DD must be drawn in favor of Principal Thapar Polytechnic College, Patiala-147001
5. / Earnest Money Deposit (EMD) / DD No/receipt No :…………….
Amount : ………………………….
Bank :………………………………
Date : ………………………………
DD must be drawn in favor of Principal Thapar Polytechnic College, Patiala-147001
6. / PAN/TAN/TIN No. / Attach proof
7. / Details of similar work executed during the last three years / Attach proof
8. / Any document in requirement of general terms and condition

(Signature of Bidder with Name & Seal)