March 10, 2017
Dear Interested Vendor:
The Peekskill Juneteenth Heritage Committee, in cooperation with the City of Peekskill would like to extend an invitation to you to take part in Peekskill’s 7th Annual Juneteenth Celebration which will take place on Saturday, June 17, 2017 on Peekskill’s Riverfront Green. Juneteenth commemorates the date June 19, 1865, when Union soldiers arrived in Galveston with news that the Civil War had ended and slaves were free, nearly two years after President Abraham Lincoln delivered the Emancipation Proclamation. Juneteenth is a holiday that honors and celebrates African American history, achievements, culture, and struggles for freedom.
For this year’s Juneteenth Celebration, we have partnered with Westchester Community College’s Digital Arts Department to create an impactful advertising and promotional multimedia package. Additional components of our advertising strategy include the use of social media and mailing lists, Juneteenth informational articles in local newspapers, as well as display banners hung throughout the City of Peekskill. This year, we anticipate a successful Juneteenth Celebration, and believe that our outreach efforts will ensure a sizeable turnout of visitors and community members who will be able to patronize the various vendors and enjoy the artistic, educational, and entertaining performances on the stage of Peekskill’s Riverfront Green.
If you are interested in participating in Peekskill’s 2017 Juneteenth Celebration, please complete all pages of the attached Vendor Application and return it with the required fees no later than Saturday, June 3rd 2017.
If you have any questions or concerns, please do not hesitate to call or e-mail us.
Thank you for your time and consideration.
Sincerely,
The Peekskill Juneteenth Heritage Committee
E-Mail Address:
Telephone Number:(914) 737-7078
The Peekskill Juneteenth Heritage Committee in cooperation with The City of Peekskill presents
the 6th Annual Peekskill
A CELEBRATION OF AFRICAN-AMERICAN FREEDOM
Parade Celebration
Saturday, June 17, 2017
V e n d o r A p p l i c a t I o n
Location: Peekskill Riverfront Green, Peekskill, New York
Dates: Saturday, June 17, 2017 Set Up: Saturday beginning at 8am
Space: 10ft. x 10ft.Hours of Operation: 11:00am - 7:30pm
Fees Paid BY May20, 2017: $202. 50 Food Vendor $112.50 Craft Vendor
Fees Paid AFTER May 20, 2017: $225 Food Vendor $125 Craft Vendor
Make Checks Payable to: The City of Peekskill
In the memo section of the check or money order, please write, The Peekskill Juneteenth Committee
The Vendor Fee covers the following:
1. Space rental, Space Size: 10ft. X 10ft.. The committee will determine where the vendors
will be located to ensure maximum coverage for vendors and celebration attendees.
2. One (1) parking permit.
Each Vendor is responsible for the following:
1.Vendor is responsible for providing their own tables, chairs, tents and product signs.
2.Work is to be displayed attractively, tables covered to the floor, trash and packing materials out of sight.
3. Vehicles must be moved to the designated parking area by 10 a.m.
4. VEHICLES ARE NOT PERMITTED ON THE GRASS FROM 10 A.M. – 9 P.M. SATURDAY.5.Compliance with any and all state and local regulations regarding sale of product
[ i.e.: NY State sales tax number must be prominently displayed with appropriate
food or merchandise vendor licenses and permits ].
6. Vendor must have booth set up and ready for operation by 11:00 a.m. on Saturday. Vendors will
not be permitted to set up after the celebration has been opened to the public. Vendors will be
allowed one (1) space only for set up, if you require additional space you will have to fill out
another Vendor Application and pay for a second space.
Juneteenth Celebration is a Rain or Shine Event Juneteenth 20171
The Peekskill Juneteenth Heritage Committee is not responsible for any theft or damage to your vehicle or stand/equipment or merchandise. The Juneteenth Committee will make booth assignments. Juneteenth Celebration is a rain or shine event. Vendors are to be set up by 11:00 am on Saturday; failure to do so may result in forfeiture of space without refund.
Special Instructions to Food and Beverage Vendors
1.Violation of beverage vending rule intentionally or unintentionally, by owner or staff, will result in immediate closure of booth.
2.Any grease must be placed in a sealed container and taken off Juneteenth Festival premises.
Instructions to ALL Vendors
1.Vendors MUST have a confirmation letter to enter the Festival on Saturday, June 17, 2017.
2.Each vendor MUST check in at the Juneteenth Information Booth, located at entry gate, upon arrival
on Saturday, June 17, 2017.
3. Vendors are allowed to bring vehicles on site between 8:00 am and 10:00 am on Saturday, June 17, 2017
4. After unloading materials at your space, all vendors MUST park vehicles at the Juneteenth vendor
designated parking area.
5.Each Vendor’s booth must be open and ready for business by 11:00 am and remain open until 6:30 pm
unless otherwise notified by a Juneteenth representative.
General Expectations and Prohibited Items
1. No refunds will be issued unless the Juneteenth Heritage Committee was negligent in delivering
its promised services. Juneteenth will not be held responsible for any broken items, stolen items,
or the misconduct of anyone at the Park facilities.
2. No drug or alcohol products are allowed.
Check Out, Clean Up and Exit
1. Each vendor is responsible for cleaning up her/his booth area and placing trash in dumpsters.
2. The Juneteenth Committee will assess a $100.00 clean-up fee to any vendor who fails to clean
up space upon departure.
PLEASE SIGN AND RETURN ONE COPY WITH APPLICATION AND PAYMENT
The undersigned agrees to hold harmless the City of Peekskill, and the Peekskill Juneteenth Heritage
Committee (the “Organizer”) and each of its directors, officers, officials, employees, agents, attorneys, and consultants from any all losses, claims, damages, expenses, judgments, liabilities and causes of action, including, but not limited to, claims, judgments, and liabilities on account of any act, omission, negligence, fault or default of any third party not within the control of the Organization. Upon execution of this agreement, the undersigned agrees that it shall be deemed to have released the Organization from any and all claims, causes of action, and liability to the undersigned, its representatives, successors and assigns, in connection with this Agreement or the performance of any services rendered by the undersigned or the Organization.
I certify that I ______, have read the Peekskill Juneteenth Vending Information sheet and have) or will) communicate it to all people working in my vending area. Moreover, I understand that my vending operation may be shut down by The Juneteenth Committee for violation of any of the above provisions.
Juneteenth Celebration is a Rain or Shine Event Juneteenth 2017 2
2017 Peekskill Juneteenth Vendor Application
Vendor Information - [ Please Print Clearly ]Organization/Business
Name
Contact Person
Mailing Address / Street Address
City / State / Zi / Zip
Contact Information / Daytime Phone: / Evening Phone:
Cell Phone / Email:
Have you been a vendor at Juneteenth before? / Yes / No
Signature of applicant: ______Date______
PLEASE RETURN PAGES 2 & 3 to: The Peekskill Juneteenth Heritage Committee;
P.O. Box 2347; Peekskill, NY 10566, no later than Saturday, June 3, 2017 to ensure a designated space. Please remember to make a copy for your records. For questions or concerns,
Please send an E-mail to OR call (914) 737 -7078
Description of work / merchandise : (photos of display and goods are appreciated and will be returned)
______
______
______
______
Below is for office use only
Date check/cash received: ______Check # & Amount: ______NYS Sales Tax # received: ______Placement: ______
Juneteenth Celebration isa Rain or Shine Event Juneteenth 20173
NON – PROFIT ORGANIZATIONS
There is no vendor fee for Non – Profit organizations to set up a table that ONLY provides information and free giveaways to Juneteenth Celebration Participants. However, the Vendor Application still must be completed and submitted by the deadline date.
FOOD VENDOR PERMITS
Each Food Vendor MUST OBTAIN A TEMPORARY FOOD SERVICE
ESTABLISHMENT PERMIT from the Westchester County Health Department
TO OBTAIN A FOOD VENDOR PERMIT ON - LINE
GO TO
- Then click on Food Service and scroll down to the section entitled Forms.
- Under the Forms Section click on Temporary Food Sevice Application Form ( rev. 1/ 20/ 2016 ) in order to open up this file.
Additional Information
1) The Permit Fee is $70 which must be paid by a money order or a
Check [certified or business ] which is Payable to:
Westchester County Health Department.
2) All Permit Applications must be received no less than 5 days prior to
the event. Failure to comply will result in the assessment of an
additional fee.