June 2011
Dear Candidate,
Voluntary Sector Support Administrator
Job Ref: 1110
Thank you for your interest in our post, please find attached:
- Some information about NCB - see also our website at
- The job description and person specification
- The terms and conditions of the job
To apply please submit a completed application form that clearly addresses all the essential and desirable criteria listedin the person specification. Failure to do so will considerably lessen your chances of being selected for interview.
Please return your application by either email to , Fax 0207 713 5497 or post to the address at the top of the page to be received by9am 31 May 2011.
Interviews will be held in London, EC1, date to be confirmed. In the interests of economy we will only notify those candidates who are short-listed.
Thank you for your interest and we look forward to hearing from you.
Yours faithfully
Mandy Raghib
Temp HR Advisor
NCB
Vision:
To have a society in which children and young people are valued, their rights are respected and responsibilities enhanced.
Mission:
To advance the well-being of children and young people across every aspect of their lives
Aims:
• To reduce inequalities in childhood
• To ensure children and young people have a strong voice in all matters that affect their lives
• To promote positive images of children and young people
• To enhance the health and well-being of all children and young people
• To encourage positive and supportive family, and other environments
Organisational principles:
• We involve children and young people in all aspects of our work
• We are a listening and learning organisation
• We work from an evidence-informed perspective
• We work collaboratively and across multidisciplinary partnerships
• We work within good governance
Operational objectives:
• To identify and develop new work areas in response to the needs and views of children, young people and families
- To influence and inform policy, practice and service development
• To undertake high quality research
• To disseminate accessible information to all
• To further develop partnership working
• To ensure efficient and effective operation of NCB
• To strengthen NCB’s financial situation and diversify our funding base
Long-term outcomes - For all children and young people to:
• Have equality of opportunity
• Participate in all matters affecting their lives
• Are respected by society
• Are physically and emotionally well
• Are confident, safe and secure
NCB
Job Description
Post:Voluntary Sector SupportAdministrator
Grade:D
Reports to:VSS Project Officer
Directorate:Policy, Research and Information
Post Conditions:This is fixed term contract until 31.03.12. London based. 3 days per week.
Scope and objectives
To provide effective administrative support to the VS programme.
Specific responsibilities
- Providing administrative support
- Answering the telephone, taking messages and passing them on to relevant members of staff
- Arranging travel, accommodation and room booking arrangements
- Updating and maintaining websites and contact lists as required
- Formatting and designing documents and photos; collating information and preparing materials
- Desk-based research scoping new organisations to join the programme
- Liasing with other functions and departments within NCB on administrative issues.
NCB
Person Specification
Essential criteria
- Knowledge & Abilities
A good eye for detail, design and the ability to format documents so that they are accessible and appealing to external audiences
Experience of content management systems and updating websites
Systematic approach to work
- Working Relationships
Experience of providing effective, routine and complex administrative support to a small and busy team
- Work Complexity and Mental Demands
Able to take initiative and complete work to deadline
- Valuing Diversity
Personal commitment to equal opportunities and anti-discriminatory practices
Last Revised: May 2011
NCB
Summary of Terms and Conditions of Employment
Salary
The salary range for this post is £19,739 - £22,425 pro rata for part time post. This is related to Local Government salaries that are incremental on an annual basis until staff reach the top of the scale. Appointments are usually made at the bottom of the scale.
Where appointments are made further up the scale, they are based on the appointee's present or most recent salary as well as the experience and skills the successful candidate is able to offer.
Nature of Contract
This is afixed termpost until 31 March 2012. The contracted hours are 35 per week and there is one unpaid hour for lunch each day.
There may be out of hours working and some travel for which notice will be given.
Base
The post is based at the National Children’s Bureau offices in London.
Holidays
Leave entitlement is at the rate of pro-rata 30 days per annum. In addition to the statutory and Bank Holidays, NCB gives three fixed non contractual "extra statutory" days' holiday which will be taken over the Christmas period.
Probationary Period
NCB has a standard probationary period of 3months for posts of this nature.
Pension
NCB is an admitted body to the Local Government Superannuation Scheme. Alternatively, staff have an option to join their own personal pension plan to which NCB will contribute.
Staff who do not choose to join Superannuation or NCB's scheme will automatically be included in the State Pension Scheme for which higher National Insurance deductions are made.
Season Ticket Loan
NCB has a scheme for providing an interestfree loan for the purchase of an annual season ticket from the relevant rail company or London Underground Ltd.
Smoking Policy
NCB has a no smoking policy.
Equal Opportunity Policy
NCB has an equal opportunity policy and implements a programme of positive action to make this policy fully effective by ensuring that no job applicant or employee receives less favourable treatment on the grounds of age, colour, culture, disability, ethnicity, gender, HIV status, marital status, nationality, religion or sexual orientation.
Pre-employment checks - Information for applicants
To ensure we safeguard the children and young people that we work with, NCB will carry out a number of pre-employment checks as part of our recruitment and selection process to enable us to make informed recruitment decisions. This information sheet gives a brief outline of the process and further information can be obtained from NCB’s Human Resources section.
NCB’s pre-employment checks
After interview we will ask potential staff members for consent to a Disclosure check which will be carried out by the Criminal Records Bureau, an executive agency of the Home Office*.
What is Disclosure?
A Disclosure is a document containing information held by the police and government departments and will assist NCB in making safer recruitment decisions.
There are three levels of disclosure: Enhanced, Standard and Basic and NCB will carry out Enhanced Disclosure checks on all potential staff after the interview process has been completed.
Disclosures will provide details of a person’s criminal record including convictions, cautions, reprimands and warnings held on the Police National Computer (PNC). It will also provide details from lists held by Government Department’s and information held by local police forces.
A copy of the Disclosure document will be sent directly to the applicant and to a countersignatory at NCB who will have been registered with the CRB and, as such, has agreed to comply with the Criminal Records Bureau Code of Practice.
Please note that you do not have to consent to these checks being carried out. However, if consent is withheld, NCB will have to withdraw any offer of employment.
With some exceptions having a criminal record will not necessarily bar an individual from working at NCB (see Policy Statement on the Recruitment of Ex-offenders enclosed). This will depend on the nature of the position sought and the circumstances and background of the offences.
Proof of identification
In order to process the Disclosure check, NCB is required to confirm the identity of any potential staff members. For this reason we will seek documentation as evidence of identity and a list of the documents required will be discussed with the potential staff member by the Human Resources Unit.
Please note that any information supplied will be treated in confidence and in accordance with the Data Protection Act and the Criminal Records Bureau Code of Practice.
or telephone 0870 90 90 844
Hr/recruit/cr/pre-employment
March 2002
For staff based in NCB Northern Ireland offices
Staff based in our Northern Ireland Office will be required to complete an Access Northern Ireland disclosure instead of a CRB disclosure.
What is Access Northern Ireland?
AccessNI was established by a joint programme between the Northern Ireland Office, the Department of Health, Social Services and Public Safety, the Department of Education and the Police Service of Northern Ireland.
AccessNI enables organisations in Northern Ireland to make more informed recruitment decisions by providing criminal history information about anyone seeking paid or unpaid work in certain defined areas, such as working with children or vulnerable adults.
AccessNI is part of central government and operates under the provisions of Part V of the Police Act 1997.
Further information
or telephone 02890 259100
Access Northern Ireland
Brooklyn
65 Knock Road
Belfast
BT5 6LE
Policy Statement on the Recruitment of Ex-offenders
As an organisation using the Access NI/Criminal Records Bureau (CRB) Disclosure service to assess applicants’ suitability for positions of trust, NCB complies fully with the Access NI/CRB Code of Practice and undertakes to treat all applicants for positions fairly. It undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of conviction or other information received.
All recruitment packs will contain a statement that a Disclosure will be requested in the event of the individual being offered the position as well as a copy of NCB’s Policy Statement on the Recruitment of Ex-offenders.
We encourage all applicants called for interview to provide details of their criminal record at an early stage in the application process. We request that this information is sent under separate, confidential cover to a designated person within NCB and we guarantee that his information is only to be seen by those who need to see it as part of the recruitment process.
We ensure that all those in NCB who are involved in the recruitment process have been suitably trained to identify and assess the relevance and circumstances of offences. We also ensure they have received appropriate guidance and training in the relevant legislation relating to the employment of ex-offenders, e.g. the Rehabilitation of Offenders Act 1974.
At interview, or in a separate discussion, we ensure that an open and measured discussion takes part on the subject of any offences or other matter that might be relevant to the position. Failure to reveal information that is directly relevant to the position sought could lead to the withdrawal of an offer of appointment.
We make everyone that will be subject to an Access NI/CRB Disclosure aware of the Access NI/CRB Code of Practice and make a copy available on request.
We undertake to discuss any matter revealed in a Disclosure with the person seeking the position before withdrawing a conditional offer of employment.
Having a criminal record will not necessarily bar you from working with us. This will depend on the nature of the position and the circumstances and background of your offences.
Criminal/rehab_of_offend
March 2002
Application form
Your completed application form is the only information we use to assess your suitability for the job, so it is important that you give the correct information.
Please type or write in black ink, as this form will be photocopied.
Job applied for: / Voluntary Sector Support AdministratorJob reference number: / 1110 / Office use only:
SECTION 1 - EDUCATION
Please give details of education and qualifications including secondary, further and/or higher education starting with your most recent.
Date completed / Name and address of institution / Qualifications and results(Please continue on a separate sheet if necessary clearly heading it with your name and job reference number)
SECTION 2 - IT SKILLS
Please list the IT packages you can use (for example: Word, Excel, Lotus Notes, data analysis packages) and your level (basic, intermediate or advanced.)
IT package / Level / DatesSECTION 3 - TRAINING
Please list any training courses and any qualifications gained (if applicable)
Title of training / course and date attended / Qualification gained (if applicable)SECTION 4 - PROFESSIONAL BODIES
Are you currently a member of any professional bodies? If yes please state which body, your level of membership and qualification gained.
Professional body / Level of membershipSECTION 5 - EMPLOYMENT HISTORY
Please provide details of all jobs held including unpaid or voluntary work, starting with your current or most recent employer.
Date from / Dateto / Name of employer / Job title and your main responsibilities / Reason for leaving
(Please continue on a separate sheet if necessary clearly heading it with your name and job reference number)
Notice Period______
Salary £______
SECTION 6 - COVERING STATEMENT
Outline any relevant skills, experience and training appropriate to this post. YOU MUST relate your application to the requirements set out in the person specification.
Person Specification Criteria / Evidence of skills, experience and training(Please continue on a separate sheet if necessary clearly heading it with your name and job reference number)
SECTION 7 - REFEREES
Please give the names of two employment referees, starting with your present or most recent employer. References are only taken up after a provisional offer of employment has been made.
Name: / Name:Position: / Position:
Company: / Company:
Address: / Address:
Tel: / Tel:
Email: / Email:
SECTION 8 - YOUR DETAILS
Job applied for:Job reference number: / Office use only:
APERSONAL DETAILS
Name:Title:
Address:
Email address:
Home telephone:
Business telephone:
Mobile telephone:
Which is your preferred method of contact? (Please state):
BELIGIBILITY TO WORK IN THE UNITED KINGDOM
To be considered for a role, you will need to have the right to work in the UK or have a valid UK work permit. You will be asked to bring documentation under the Immigration, Asylum and Nationality Act 2006 to support your right to work in the UK with you.
Please confirm that you have the right to work in the UK and currently have the necessary work permits.
YES NO
Are there any restrictions to your residence in the UK which might affect your right to take up employment in the UK (please tick): YES NO
If yes, please provide details:
Declaration
I declare that, to the best of my knowledge, the information given on this form is correct. I understand that providing misleading or false information will disqualify me from appointment or, if appointed may result in my dismissal*.
*If you are completing this form electronically and are invited to interview you will be required to sign your application form at that stage.
Please return the completed application form to: Human Resources Unit,
National Children’s Bureau, 8 Wakley Street, London EC1V 7QE
Fax: 0207 713 5497 Telephone: 020 7843 6321
Email: Website:
SECTION 9 - EQUAL OPPORTUNITIES
AINTRODUCTION
NCB is fully committed to the active promotion of equality and diversity in its employment practices, in the work that it undertakes and in the provision of all its services. NCB treats all employees, service users and the children and young people with whom we engage fairly, irrespective of their age, gender, sexual orientation, ethnicity, faith, disability or impairment, including HIV status and mental health.
NCB needs to record these details which will only be used to fulfil NCB’s equal opportunities obligations and as a guide in building efficient recruitment strategies.
BPOLICY
The information contained in this form is completely confidential.
- Where did you hear about this position?
______
- What position are you applying for? ______
- Date of birth
D / D / M / M / Y / Y
- Gender
M / F
- How do you identify your ethnic group? Please tick the appropriate box or complete in the section below.
White UK / White Irish / White EU / White Other
Black UK / Caribbean / African / Black Other
Asian UK / Pakistani / Indian / Bangladeshi
Asian Other / Mixed / Other
- Do you consider yourself to have a disability? Please tick as appropriate.
Y / N
If ‘YES’ please state the nature of the disability and whether you need any adjustments to be made in order to be able carry out this role/ interview at the best of your abilities.
______
______
______
I prefer not to disclose this information (Please tick)
- If you wish, you may disclose information about yourself in this section about your religion and sexual orientation.
Religion______
Sexual orientation______
Date
By completing this form I understand that I give my consent under the Data Protection Act 1998 for this information to be processed in accordance with the NCB policy for the purpose stated above.
Criminal Records Bureau (CRB) Checks
If your application is successful and you are offered employment with us you will be asked to consent to an Enhanced Disclosure check by the Criminal Records Bureau. This is to ensure we safeguard the children and young people we work with. You do not have to consent to these checks being carried out. However, if consent is withheld NCB will have the right to withdraw the offer of employment.
Data Protection Statement
The information that you provide on this form and that obtained from other relevant sources will be used to process your application for employment. We may also use the information if there is a complaint or legal challenge relevant to this recruitment process. We may check the information collected, with third parties or with other information held by us. We may also use or pass to certain third parties information to prevent or detect crime, to protect public funds, or in other ways as permitted by law. By signing the application form you are agreeing to the processing of sensitive personal data in accordance with our registration with the Data Protection Commissioner.
2010