Terrell County Board of Commissioners

TERRELL COUNTY BOARD OF COMMISSIONERS

SPECIAL MEETING

DATE: AUGUST 20, 2013

TIME: 1:00 PM

PLACE: TERRELL COUNTY GOVERNMENTAL BUILDING

PRESENT: ANN BOLTON, ED WADE, GINA WEBB, JANICE BRYANT, CAROL SPEIR, EDWARD HARVEY, CAROLYN WILLIAMS, NICK MCGHEE, LINDA FREEMAN, MRS. H. PATTERSON, MRS. CLEO HARDEN, PEGGY H. PRITCHARD, GEORGIA COUNTRYMAN, BILLY MCCLUNG, BO HAMBY, MARTHA ANN COE, DARLENE PAUL, CHRISTOPHER WRIGHT AND BETH PARNACOTT.

COMMISSIONERS PRESENT: CHAIRMAN WILBUR GAMBLE, VICE-CHAIRMAN ERNEST JOHNSON, LUCIUS JOHNSON, BRAD STAFFORD AND LARRY FAUST.

CALL TO ORDER: CHAIRMAN GAMBLE

PRAYER: LARRY FAUST

FY2014 BUDGET REQUESTS:

1000 GENERAL GOVERNMENT: JACK HUFSTETLER REQUESTED $10,000.00 PER YEAR FUNDING FOR THE LOWER CHATTAHOOCHEE RIVER SOIL AND WATER CONSERVATION DISTRICT TO ASSIST IN PAYING EXPENSE OF THE DISTRICT SUPERVISORS TO ATTEND TRAINING. MOTION TO MOVE MR. HUFSTETLER’S REQUEST TO THE END OF THE MEETING AND SEE IF ANY FUNDS ARE AVAILABLE WAS MADE BY ERNEST JOHNSON AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

1000: GENERAL GOVERNMENT – REQUESTED $632,415.00 APPROVED $516,233.00

MOTION TO APPROVE 1000 GENERAL GOVERNMENT BUDGET IN THE AMOUNT OF $376,500.00 TO REFLECT NO MISCELLANEOUS EXPENSE AND NO CONTINGENCY UNTIL END OF BUDGET AND ADJUST CONTINGENCY AT THAT TIME WAS MADE BY BRAD STAFFORD AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED. AMOUNT APPROVED WITH CONTINGENCY $516,233.00.

1400: ELECTIONS – REQUESTED $101,436.00 APPROVED $101,436.00

MOTION TO APPROVE 1400 ELECTIONS BUDGET IN THE AMOUNT OF $101,436.00 WAS MADE BY LARRY FAUST AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

1500: GENERAL ADMINISTRATION – REQUESTED $268,619.00 APPROVED $268,619.00

MOTION TO APPROVE 1500 GENERAL ADMINISTRATION BUDGET IN THE AMOUNT OF $268,619.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

1514: TAX MAINTENANCE/ASSESSORS – REQUESTED $150,891.00 APPROVED $141,379.00

MOTION TO APPROVE 1514 TAX MAINTENANCE/ASSESSORS BUDGET IN THE AMOUNT OF $150,891.00 IF SUMTER COUNTY DOES AGREE TO WORK WITH SAME COMPANY FOR NEW AERIAL MAPS AND IF SUMTER COUNTY DOES AGREE TO WORK WITH SAME COMPANY TO APPROVE THE BUDGET IN THE AMOUNT OF $141,379.00 WAS MADE BY LARRY FAUST AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

1545: TAX COMMISSIONER – REQUESTED $170,044.00 APPROVED $170,044.00

MOTION TO APPROVE 1545 TAX COMMISSIONER BUDGET IN THE AMOUNT OF $170,044.00 WAS MADE BY ERNEST JOHNSON AND SECONDED BY BRAD STAFFORD. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

1560: BOARD OF EQUALIZATION – REQUESTED $2,950.00 APPROVED $2,950.00

MOTION TO APPROVE 1560 BOARD OF EQUALIZATION BUDGET IN THE AMOUNT OF $2,950.00 WAS MADE BY LUCIUS HOLLOWAY AND SECONED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

1565: COURTHOUSE – REQUESTED $54,450.00 APPROVED $35,950.00

MOTION TO REDUCE 1565 COURTHOUSE BUDGET BY $18,500.00 AND TAKE THE MONEY OUT OF THE SPLOST JAIL FUND TO PAY FOR CLOCK REPAIRS, PAINTING THE UPSTAIRS ROOMS AND REPAIRING THE UPSTAIRS WINDOWS WAS MADE BY BRAD STAFFORD AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

MOTION TO APPROVE 1565 COURTHOUSE BUDGET IN THE AMOUNT OF $35,950.00 WAS MADE BY LARRY FAUST AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

1566: ARMORY BUILDING – REQUESTED $50,000.00 APPROVED $24,300.00

MOTION TO REDUCE ARMORY BUILDING BUDGET BY $25,700.00 AND TAKE THE MONEY OUT OF THE SPLOST JAIL FUND ACCOUNT TO PAY FOR FLOORING FOR THE ARMORY AND 911 CALL CENTER IN THE ESTIMATED AMOUNT OF $13,700.00 AND AIR CONDITIONER FOR ARMORY IN THE ESTIMATED AMOUNT OF $12,000.00 WAS MADE BY LUCIUS HOLLOWAY AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

MOTION TO APPROVE THE 1566 ARMORY BUILDING BUDGET IN THE AMOUNT OF $24,300.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

1567: COUNTY OFFICE BUILDING – REQUESTED $33,350.00 APPROVED $33,350.00

MOTION TO APPROVE THE 1567 COUNTY OFFICE BUILDING BUDGET IN THE AMOUNT OF $33,350.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

2150: COURT EXPENSE – REQUESTED $123,300.00 APPROVED $123,300.00

MOTION TO APPROVE THE 2150 COURT EXPENSE BUDGET IN THE AMOUNT OF $123,300.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

2180: CLERK OF SUPERIOR COURT – REQUESTED $143,007.00 APPROVED $143,007.00

CHAIRMAN GAMBLE RECOMMENDED THAT THE CLERK OF SUPERIOR COURT NOT BE APPROVED TO MAKE HER PART TIME POSITION A FULL TIME POSITION. MOTION TO APPROVE THE 2180 CLERK OF SUPERIOR COURT BUDGET IN THE AMOUNT OF $143,700.00 AND APPROVE THE PART TIME POSITION BEING MADE INTO A FULL TIME POSITION WAS MADE BY LARRY FAUST AND SECONDED BY BRAD STAFFORD. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED. CHAIRMAN GAMBLE WAS OPPOSED TO THE MOTION.

2400: MAGISTRATE COURT – REQUESTED $142,011.00 APPROVED $142,011.00

INCREASE IN BUDGET REQUEST DUE TO MAGISTRATE JUDGE LINDA FREEMAN BEING PLACED ON HEALTH INSURANCE. MOTION TO APPROVE THE 2400 MAGISTRATE COURT BUDGET IN THE AMOUNT OF $142,011.00 WAS MADE BY LARRY FAUST AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

2450: PROBATE COURT – REQUESTED $105,784.00 APPROVED $105,784.00

MOTION TO APPROVE THE 2450 PROBATE COURT BUDGET IN THE AMOUNT OF $105,784.00 WAS MADE BY ERNEST JOHNSON AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

2600: JUVENILE COURT – REQUESTED $6,750.00 APPROVED $6,750.00

MOTION TO APPROVE 2600 JUVENILE COURT BUDGET IN THE AMOUNT OF $6,750.00 WAS MADE BY LUCIUS HOLLOWAY AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

3300: SHERIFF’S DEPARTMENT – REQUESTED $746,324.00 APPROVED $754,824.00

CHAIRMAN GAMBLE CALLED ATTENTION TO THE FACT THAT SHERIFF BOWENS’ BUDGET DID NOT HAVE ENOUGH MONEY TO PURCHASE ONE VEHICLE FOR THE YEAR. IN VEHICLE EXPENSE THE AMOUNT OF $31,500.00 LESS THE LEASE AMOUNT OF $25,503.01 WILL ONLY LEAVE $5,996.99 FOR THE YEAR. MOTION TO INCREASE 3300 SHERIFF’S DEPARTMENT VEHICLE EXPENSE BY $8,500.00 FOR A TOTAL BUDGET OF $754,824.00 WAS MADE BY ERNEST JOHNSON AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

SHERIFF BOWENS REQUESTED PERMISSION TO PAY OVERTIME INSTEAD OF COMP TIME TO DEPUTIES THAT WORK ON THEIR DAY OFF OR DURING COURT, WHILE HIS OFFICE IS SHORT STAFFED. THE BOARD ADVISED SHERIFF BOWENS THAT HE CAN PAY OVERTIME AS LONG AS HE STAYS IN LINE WITH THE BUDGET AND DOES NOT GO OVER BUDGET.

3326: JAIL – REQUESTED $833,158.00 APPROVED $833,158.00

SANDRA RIVERS REQUESTED A 3% SALARY INCREASE FOR JAIL DETENTION OFFICERS AND JAIL ADMINISTRATOR. MOTION TO APPROVE 3326 JAIL BUDGET IN THE AMOUNT OF $833.158.00 TO REFLECT A 2% SALARY INCREASE IF AN ACROSS THE BOARD INCREASE IS GIVEN, WAS MADE BY BRAD STAFFORD AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

3400: CORRECTIONAL INSTITUTE – REQUESTED $1,240,700.00 APPROVED $1,240,700.00

MOTION TO APPROVE 3400 CORRECTIONAL INSTITUTE BUDGET IN THE AMOUNT OF $1,240,700.00 WAS MADE BY LARRY FAUST AND SECONDED BY BRAD STAFFORD. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

3500: FIRE & RESCUE – REQUESTED $117,992.00 APPROVED $117,992.00

MOTION TO APPROVE 3500 FIRE & RESCUE BUDGET IN THE AMOUNT OF $117,992.00 WAS MADE BY LARRY FAUST AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

3530: FORESTRY – REQUESTED $15,811.00 APPROVED $15,811.00

MOTION TO APPROVE 3530 FORESTRY BUDGET IN THE AMOUNT OF $15,811.00 WAS MADE BY LARRY FAUST AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

3600: AMBULANCE SERVICE – REQUESTED $1,109,489.00 APPROVED $862,563.00

MOTION TO APPROVE THE PURCHASE OF ONE AMBULANCE IN THE AMOUNT OF $121,563.00 AND TAKE THE FUNDS OUT OF SPLOST TO PAY FOR THE AMBULANCE WAS MADE BY BRAD STAFFORD AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

MOTION TO APPROVE 3600 AMBULANCE SERVICE BUDGET IN THE AMOUNT OF $862,563.00 WAS MADE BY ERNEST JOHNSON AND SECONDED BY LUCIUS HOLLOWAY. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

3700: CORONER – REQUESTED $13,520.00 APPROVED $13,520.00

MOTION TO APPROVE 3700 CORONER BUDGET IN THE AMOUNT OF $13,520.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

3800: EMERGENCY 911 – REQUESTED $166,223.00 APPROVED $166,223.00

MOTION TO APPROVE 3800 EMERGENCY 911 BUDGET IN THE AMOUNT OF $166,223.00 WAS MADE BY ERNEST JOHNSON AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

3910: ANIMAL CONTROL – REQUESTED $27,691.00 APPROVED $27,691.00

MOTION TO APPROVE 3910 ANIMAL CONTROL BUDGET IN THE AMOUNT OF $27,691.00 WAS MADE BY LARRY FAUST AND SECONDED BY BRAD STAFFORD. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

3920: EMA DIRECTOR – REQUESTED $14,559.00 APPROVED $14,559.00

MOTION TO APPROVE 3920 EMA DIRECTOR BUDGET IN THE AMOUNT OF $14,559.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

4200: ROADS & BRIDGES – REQUESTED $1,287,956.00 APPROVED $768,293.00

MOTION TO APPROVE 4200 ROADS & BRIDGES BUDGET IN THE AMOUNT OF $768,293.00 AFTER DEDUCTING $35,000.00 GRAVEL FOR FISH HATCHERY ROAD AND $184,650.00 FOR TAMMY LANE WAS MADE BY BRAD STAFFORD AND SECONDED BY LARRY FAUST. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD AND LARRY FAUST. THOSE OPPOSED TO THE MOTION WERE ERNEST JOHNSON AND LUCIUS HOLLOWAY. TO BREAK THE TIE, CHAIRMAN GAMBLE VOTED FOR THE MOTION. MOTION CARRIED. LUCIUS HOLLOWAY REQUESTED THE RECORD SHOW THAT HE IS IN FAVOR OF SPENDING $35,000.00 TO GRAVEL FISH HATCHERY ROAD AND HE WANTS EVERYONE TREATED THE SAME AND SAY NO GRAVEL TO ANYONE.

MOTION TO PURCHASE A BACKHOE, MOTOR GRADER AND COMPACT TRACK LOADER IN THE APPROXIMATE AMOUNT OF $298,313.00, PURCHASE A DUMP TRUCK IN THE AMOUNT OF $78,978.00 AFTER INSURANCE PAYMENT IS APPLIED AND APPROXIMATELY $121,563.00 FOR A NEW AMBULANCE OUT OF SPLOST FUNDS BEFORE OCTOBER 1, 2013, PER RECOMMENDATION OF CHAIRMAN GAMBLE, WAS MADE BY LARRY FAUST AND SECONDED BY BRAD STAFFORD. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

4226: LAWN MAINTENANCE – REQUESTED $6,300.00 APPROVED $6,300.00

MOTION TO APPROVE 4226 LAWN MAINTENANCE BUDGET IN THE AMOUNT OF $6,300.00 WAS MADE BY LARRY FAUST AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

4500: SOLID WASTE – REQUESTED $446,087.00 APPROVED $446,087.00

MOTION TO APPROVE 4500 SOLID WASTE BUDGET IN THE AMOUNT OF $446,087.00 WAS MADE BY LARRY FAUST AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

5110: HEALTH SERVICES – REQUESTED $81,098.00 APPROVED $81,098.00

MOTION TO APPROVE 5110 HEALTH SERVICES BUDGET IN THE AMOUNT OF $81,098.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

5190: INDIGENTS & PAUPERS – REQUESTED $500.00 APPROVED $1,200.00

ERNEST JOHNSON REQUESTED THE INDIGENTS & PAUPERS BUDGET INCREASE TO $1,200.00 AND BE ALLOWED $600.00 PER INDIGENT BURIAL. MOTION TO APPROVE 5190 INDIGENTS & PAUPERS BUDGET IN THE AMOUNT OF $1,200.00 AND TO PAY $600.00 MAXIMUM PER INDIGENT BURIAL REQUEST WAS MADE BY LUCIUS HOLLOWAY AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

5410: WELFARE DEPARTMENT – REQUESTED $15,000.00 APPROVED $15,000.00

MOTION TO APPROVE 5410 WELFARE DEPARTMENT BUDGET IN THE AMOUNT OF $15,000.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

5446: TRAINING CENTER – REQUESTED $1,500.00 APPROVED $1,500.00

MOTION TO APPROVE 5446 TRAINING CENTER BUDGET IN THE AMOUNT OF $1,500.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

5700: EXTENSION SERVICE – REQUESTED $95,000.00 APPROVED $95,000.00

MOTION TO APPROVE 5700 EXTENSION SERVICE BUDGET IN THE AMOUNT OF $95,000.00 WAS MADE BY LARRY FAUST AND SECONDED BY BRAD STAFFORD. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.

6100: RECREATION – REQUESTED $80,100.00 APPROVED $67,470.00

MOTION TO APPROVE 6100 RECREATION DEPARTMENT BUDGET IN THE AMOUNT OF $67,470.00 WAS MADE BY BRAD STAFFORD AND SECONDED BY ERNEST JOHNSON. THOSE IN FAVOR OF THE MOTION WERE BRAD STAFFORD, LUCIUS HOLLOWAY, ERNEST JOHNSON AND LARRY FAUST. MOTION CARRIED.