TERMS OF REFERENCE
IKHALA TVET COLLEGE: REQUEST FOR A SERVICE PROVIDER TO PROVIDE STATIONERY AS PRESCRIBESD BY DHET FOR THE PERIOD OF ONE YEAR
1. PURPOSE
The Ikhala TVET College intends to appoint a service provider that will provide textbooks on behalf of the College.
2. SCOPE OF WORK
Ikhala TVET College requires a reputable service provider to provide stationery to Ikhala TVET College.
3. DURATION
The contract will be valid for a period of one year January to December 2018.
4. TASK DIRECTIVE
The TVET College will brief the successful bidder on the specific dates of deliveries of the textbooks.
5. TEXTBOOKS SPECIFICATIONS
The successful bidder will be tasked with providing the following stationery to Ikhala TVET College on specified period that will be agreed upon by both parties
LEVEL 2 – LEVEL N6 NCV AND REPORT 191 FOR 2018
DECRIPTION/ SPECIFICATION / QUANTITY / MAKE/MODEL / SIZE OF ITEM / COLOUR / MATERIALPre Packed Stationary Consists the following
2 x 2 QUIRE BOOKS PER Pack / 10252 / 2 Quire / A4 / Black / hard cover rage
1X Exam pad with 100 pages Per Pack / 5126 / Exam Pad / A4 / White paper / white paper
1 x PER Pack PENCIL denim bag with zip. / 5126 / Pencil bag / 33cm / NAVY / Denim
1 X Per Pack 30 cm Plastic ruler shatterproof. / 5126 / shatterproof / 30 cm / ANY / Plastic
1 X Per Pack Glue stick / 5126 / 7/16” / 35g / WHITE / Glue
1X Per Pack HB easy sharpening Pencil. / 5126 / Steadler or equivalent / 110-HB / BLACK AND RED / wood
2 X Per Pack Bic-clic retractable ballpoint pen. / 10252 / Bic or equivalent / 1.0 mm / BLACK / Plastic
1x Per Pack Eraser.30 x 20 x 10mm (large) / 5126 / Mars plastic / Medium / WHITE / Plastic
Sharp EL-531WHB-BK Scientific Calculator ( Separate box of 500 calculators, not applicable to packs) / 400 / EL-531WHB-BK / 96.5X155X24.5MM / BLACK / Sharp EL-531WHB-BK Scientific Calculator ( Separate box of 500 calculators, not applicable to packs)
Scientific Calculators Casio FX 82 CA 22 White blister packed card ( Separate box of 500 calculators, not applicable to packs) / 500 / FX 82 CA 22 / FX 82 CA 22 / White blister packed card / Scientific Calculators Casio FX 82 CA 22 White blister packed card Separate box of 500 calculators, not applicable to packs)
CAMPASS SET SPRINGBOW MARLIN / 420 / CAMPASS SET SPRINGBOW
SET SQUARE 26CM 60DEG / 420 / SET SQUARE 26CM 60DEG
RULER T-SQUARE 600MM TREFOIL TRANSPARENT / 420 / RULER T-SQUARE 600MM TREFOIL TRANSPARENT
SET SQUARE 26CM 45DEG. / 420 / SET SQUARE 26CM 45DEG.
PROTRACTOR 15CM 180DEG / 420 / PROTRACTOR 15CM 180DEG.
SCALE RULER TRIANGULAR SHAPE / 420 / SCALE RULER TRIANGULAR SHAPE
INSTRUMENT BOX MATHS SET / 420 / INSTRUMENT BOX
SHARPNER / 420 / SHARPNER
6. This Tender estimated value
7. EVALUATIONS METHODOLOGY
All bids received will be evaluated in the following phases:
· Phase 1: Responsive Criteria
The minimum requirements that must be satisfied or met by prospective bidders in order to pass to the next stage of the evaluations are:
Ø Valid Tax Clearance Certificate submitted with bid documents;
Ø Certified copy of CK or Registration Documents;
Ø Original or Certified copy of BBBEE Certification;
Ø Latest Municipal Account ( to confirm address and existence of provider)
Ø Complete all Standard Bids Documents(SBD );
· Phase 2: Functionality Criteria
Ø A panel will evaluate all tenders received on the functionality criteria as reflected. The best proposals will be identified, based on the scores allocated with regards to functionality. A bidder that scores less than sixty (60%) in respect of “functionality” will be regarded as non-responsive and will be disqualified.
Ø For purposes of comparison and in order to ensure a meaningful evaluation, bidders are requested to furnish detailed information in substantiation of compliance to evaluation criteria.
Criteria / WeightFINANCIAL STANDING: The Supplier to submit bank statement or balance sheets to determine solvency or a letter from the registered provincial institution as a guarantee. / 10
EXPERIENCE: The bidder must have performed or being appointed to do similar projects at least three at the estimated value of R 300000.00 and above for the past three years 2012-2015. The bidder to attach or submit at least three letters from references for the work of the above estimate. These references should be from the TVET Colleges, Universities, Government or Public Institutions. / 30
METHODOLOGY: The bidder to submit a detailed proposal on the bidder to submit a detailed proposal catering methods of and timeframes for ordering procedures, delivery procedures, returns procedure, logistical arrangements, time lines, suppliers ( if sub-contracting not more than 25%) and project management, and how to control these activities involved and do oversight. / 60
TOTAL / 100
Values: 0= No Response, 1=Poor Response, 2=Satisfactory, 3= Good, 4=Very Good
Points awarded for BBBEE Status Level of Contribution
In terms of the Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points will be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with table below:
B-BBEE Status Level of Contributor / Number of Points (80/20 system)1 / 20
2 / 18
3 / 14
4 / 12
5 / 8
6 / 6
7 / 4
8 / 2
Non-compliant contributor / 0
8. SPECIAL CONDITIONS
· The evaluations will take into account similar projects that have been successfully held with a specific focus to TVET Colleges, Universities, Government or Public Institution.
· At least the branding and promotional materials services must be one of the core business functions of the bidder.
· The bid must be properly submitted on or before the closing date and time specified on the invitation, fully completed. The bid documents must be lodged in the tender box at IKHAL TVET COLLEGE ZONE D, GWADANA DRIVE, and EZIBELENI.
· The quotation should be inclusive of packaging and distribution of the materials.
9. GENERAL CONDITIONS
· The General Conditions of Contract will be applicable to this bid;
· Ikhala TVET College reserves the right to sign a Service Level Agreement with the preferred bidder to supplement the General Conditions of Contract.
· Ikhala TVET College will not be held responsible for any costs incurred by the bidders in the preparation and submission of the proposal.
· Please take note that Ikhala TVET College is not obliged to select any of the bidders submitting proposals.
· Evaluation on functionality criteria can only be done on the basis of information, which was asked for. The comprehensiveness of the proposal can therefore be decisive in the awarding therefore.
10. FEES AND PAYMENT SCHEDULE
· Fees must be quoted in South African currency;
· All prices quoted must include VAT; and
· Bidders should take note that Ikhala TVET College will pay within thirty (30) days after the receipt of invoice and the services has been rendered.
Aliwal North Campus: 051 634 1035 • Ezibeleni Engineering Campus: 047 873 1293Queenstown Campus: 045 838 2593/94 • Queen Nonesi: 079 251 8897 • Sterkspruit: 051 611 0205
0655-PRAID-TP-Letterhead-version E
Aliwal North Campus: 051 634 1035 • Ezibeleni Engineering Campus: 047 873 1293
Queenstown Campus: 045 838 2593/94 • Queen Nonesi: 079 251 8897 • Sterkspruit: 051 611 0205
0655-PRAID-TP-Letterhead-version E