YuFundDisbursement Group

Terms of Reference

  • To provide strategic oversight and monitoring of the disbursement operation at the University for funds donated through the Giving to York Programme.
  • To determine the appropriate distribution of the resources available in the light of the expressed wishes of donors and in the general interests of the University. This includes use of unrestricted donations.
  • To advise on priorities for funding (from unrestricted income
    donated).
  • To promote the need for and benefits of philanthropic donations to the University of York.

Membership(10)

Registrar (Chair)

Annual Giving Officer (Secretary)

Head of Development and Alumni Relations

Fouralumni from different decades

One academic member

One lay member

YUSU President

In attendance

Manager SFSU

YorkSport Union President

YUSU Student Activities Officer

Membership for 2014/15

Mr David Duncan (Registrar and Chair)

Ms Ellie Haines (Annual Giving Officer and Secretary)

Ms Susie Fothergill (Head of Development and Alumni Relations)

Prof John Ditch (alumnus, 1974)

Mrs Tina Walker (alumna, 1985)

Mr Edmund Kinder (alumnus 1998)

Mr James Flinders (alumnus 2007)

Dr Setareh Chong (academic member)

Mrs Lesley Wild (lay member)

Mr Sam Maguire (YUSU President)

In attendance

Ms Sharmila Gohil (SFSU)

Ms Cassandra Brown (YorkSport Union President)

Mr Chris Wall (YUSU Student Activities Officer)

Mode of Operation

  • The Disbursement Group meets formally twice a year in December and April.
  • The Group is chaired by the Registrar;the Annual Giving Officer acts as Secretary to the group. The advice of the Chair or Secretary can also be sought at any time.
  • At each meeting the YuFund Disbursement Group will allocate a proportion of income donated to through the Giving to York programme to the Student Financial Support Unit (SFSU) in addition to the Funds specifically designated for Student Support, and a proportion to the YuFund, to which applications will be invited.
  • Applications for grants are invited YuFund twice a year in February and October to be considered by the Group in April and December.
  • The Secretary of the Group will assess eligibility of applications against agreed criteria before submission to the Group.
  • In the case of a disagreement about a disbursement, a majority decision will prevail. The Chair has the casting vote.
  • Following each bi-annual disbursement the DARO will organise the transfer of funds to successful projects and to the SFSU.
  • The Disbursement Group will receive an Annual Report each December outlining progress on projects which received awards in the previous year.
  • The SFSU, who manage all funds designated to Student Support, will report on the use of these funds at each meeting.
  • The Disbursement Group will also receive reports from Colleges and the Library outlining the projects which have been enabled using funds designated directly to those areas.
  • The Group will work with DARO to help ensure that all alumni fundraising is co-ordinated through the Development and Alumni Relations Office.

Susie Fothergill

27 August 2014

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