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NORTHEAST FRONTIER RAILWAY

TENDER NOTICE NO.26/ENGG/RNY of 2015-16

Open Tenders in sealed cover are invited on prescribed forms for the under noted work :-

S/N / Name of work / Tender value / Earnest Money / Cost of Tender Document / Time of
completion
1 / At DTX:Repairs to deep tube well including pump house-2nos / Rs. 55,82,842/- / Rs1,11,660/- / Rs.5,000/- (Rs.5,500/- by post.) / 04 (Four) months
2 / Name of the offices from where tender forms will be available and submission of tender documents / (a) Divisional Railway Manager (Works) N.F. Railway, Rangiya.
(b) General Manager(Works), N.F. Rly., Maligaon
(c) Assistant Divisional Engineer, N.F. Rly, NBQ
Tender Documents will be available w.e.f. 09.00 Hrs of 04.03.2016 to 12.00 hrs. of 21.03.2016.
3 / Date and time of submission of tender documents / 09.00 hrs. of 04.03.2016to to 13.00 hrs. of 21.03.2016.
4 / Date, time & place of opening of tender / Divisional Railway Manager (Works), N.F. Railway, Rangiya office at 15.00 Hrs. of 22.03.2016.
5 / Website particulars / Please visit our web site for detailed Tender notice and tender document for further details.
NOTE: - FOR ANY LAST MINUTE CHANGES OF TENDER PLEASE CHECK ON NET/ NEWS-PAPER/CORRIGENDUM AT THE RESPECTIVE OFFICES MENTIONED IN THE ORIGINAL TENDER NOTICE BEFORE DROPPING.
6 / Validity / 90 Days

7. Tender forms can be obtained from 04.03.2016 on any working day between 09.00 hrs. to 17.00 hrs, and latest up to 12.00 Hrs. of 21.03.2016in person from any of the offices of (a) Divisional Railway Manager (Works) N.F. Railway, RNY (b) General Manager (Works), N.F. Rly. Maligaon (c) Assistant Divisional Engineer, N.F. Rly, NBQon production of Cash Receipt towards payment for cost of Tender forms in cash (Chargeable Head Z-332) to be obtained from Divisional Cashier, N.F. Railway, RNY or on production of Crossed Demand Draft drawn in favour of Financial Adviser & Chief Accounts Officer, N.F.Railway,Maligaon,Guwahati-781011.Tender paper and tender documents will also be made available in Northeast Frontier Railway web site from 04.03.2016and the same can be downloaded and used as tender documents for submitting the offer. Railway administration will not be responsible for any delay/difficulties/inaccessibility of the down loading facility for any reason whatsoever. In case of any discrepancy between the tender documents down loaded from internet and the master copy available in the office, the later will be treated valid and no claim on this account will be entertained. However the Demand Draft towards the cost of tender will have to be submitted along with tender documents while submitting the offer. Non-submission of cost of tender documents, the tender will be summarily rejected and also the tenderer should submit their home address, phone number and E-Mail address in a separate sheet to make further communication and failing of which , if any correspondence made by railway will be treated as deemed to be served.

8. The request for tender forms in person will be entertained up to 12.00 Hrs of21.03.2016 and by Post; seven days prior to the last date of dropping of the tender. No responsibility will be taken by the Railways for delay/loss/non receipt of tender documents sent by Post.

9.Tender will be received by the office of DRM/W/RNY, General Manager (Works), N.F. Rly., Maligaon, Asstt. Divisional Engineer, N.F. Rly, NBQ up to 13.00 hrs of 21.03.2016and will be opened at 15.00 hrs at DRM/W/RNY office on 22.03.2016. The tenderer can also send tender paper by registered post indicating tender notice no. before closing as specified date and time but Railway Administration shall not be responsible for any Postal delay. In case the above date happens to fall on Holiday/Bundh, the tender will be received /opened on the next working day at same time.

10.MONEY ORDER, POSTAL ORDER OR CHEQUE WILL NOT BE ACCEPTED. The cost of tender form is not refundable. Tenderer/s desiring Tender documents by Registered Post or Speed Post should pay Rs.500/- for each Tender Document in addition to the amount mentioned for purchase of Tender Forms. Railway will not be responsible for any postal delay.

11. EARNEST MONEY:

“The Earnest Money should be in Cash or Banker’s Cheques/Demand Drafts in favour of FA & CAO, N.F.Railway,Maligaon, executed by State Bank of India or any of the Nationalized Banks or by a Scheduled Bank.”

12. ELIGIBILITY CRITERIA ( FOR ABOVE RS. 50 LAKHS):

i)Tenderer must have completed at least one similar nature of single work, for a minimum value of 35% of advertised tender value of work in the last three financial years (i.e. current year and three previous financial years) in Govt. /Semi-Govt. Organisations and PSUs.)

ii) Total contract amount received during the last 3 years and in the current financial year should be a minimum of 150% of advertised tender value of work. The certificate produced by the tenderer/s to this effect should be an attested certificate from the employer/client, and audited balance sheet duly certified by the chartered Accountant etc. For judging the technical eligibility and financial capability only those works which had been executed for the Govt. or Semi-Govt. Organisations shall be considered and the tenderer will submit the certificate to this effect from the officer concerned duly signed under the official seal. It should be noted that credentials for the works executed for Private Organisations shall not be considered.

Note :-

(i) “Any Building Work or water supply or sewerage treatment work” will be considered as similar naturework forthe instant work.

(ii) Similar nature of workphysically completed within the qualifying period i.e.the last 3 financial years and current financial year should only be considered in evaluating the eligibility criteria.

(iii)The total value of similar nature of work completed during the qualifying period and not the payments received within the qualifying period alone would be considered.

In case final bill of similar nature of work has not been passed paid amount including statutory deduction is to be considered. If final measurement have not been recorded or if final measurement have been recorded and work has been completed with negative variation. However, if final measurement have been recorded and work has been completed with positive variation but variation has not been sanctioned original value of work should be considered for judging eligibility.

13. ELIGIBILITY CRITERIA FOR WORKS TENDER IN RESPECT OF PARTNERSHIP FIRM:

(i) In case the tenderer is a partnership firm(s), the experience, solvency and turn over shall be in the name and style of the firm only.

(ii) If the tenderer is a partnership firm, all the partner shall be jointly liable for successful completion of the work and no request for change on the certificate of the firm shall be entertained.

(iii)During the currency of contract, no partner of the firm ‘shall be permitted to withdraw from partnership business and in such an event it shall be treated as breach of the trust and abandonment of the contract.

(iv) The tenderer(s) whether sole proprietor, a limited company or a partnership firm he/they should submit authentic proof in terms of partnership deed, proprietorship documents etc. along with the tender. If he/they want to act through agent or individual partner(s) should submit a power of attorney duly stamped and authenticated by Notary public or by Magistrate in favor of specific person whether he/she/they are partner(s) of the firm or any other person specifically authorizing him/her/tem to submit the tender, sign the agreement, receive money, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm and also sign “No claim certificate” and refer any disputes to arbitration.

14. INTRODUCTION OF PERFORMANCE GUARANTEE ( P.G.) :

The procedure for obtaining performance Guarantee is outlined below

The successful bidder shall have to submit a Performance Guarantee (PG) within 30 days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re-tender for that work.

15.PRICE VARIATION CLAUSE: Addendum & Corrigendum Slip (ACS) No.02 to GCC, July 2014:Amendment in Clause 46A.1 of GCC.Rly.Board’s Letter No.2007/CE-1/CT/18/Pt-19/FTS-8798, New Delhi ,Dtd.15-10-14.

Modified Content – Price Variation Clause (PVC) shall be applicable only for contracts of value (Contract Agreement Value )Rs.50 lakh and more irrespective of the contract completion period.

Modified Clause: 46A.1 Applicability: Price Variation Clause (PVC) shall be applicable only for contracts of value as prescribed by the Ministry of Railways through instructions/circulars issued from time to time and irrespective of the contract completion period. Variation in quantities shall not be taken into account for applicability of PVC in the contract.

Materials supplied free of cost by Railway to the contractors shall fall outside the purview of Price Variation Clause. If in any case, accepted offer includes some specific payment to be made to consultants or some materials supplied by Railway free at fixed rate, such payments shall be executed from the gross value of the work for the purpose of payment/recovery of price variation.

16. FOLLOWING DOCUMENTS TO BE SUBMITTED ALONG WITH TENDER:

(i) Certificate of previous experience of similar nature of job for the instant work .

(ii) Certificate of regarding financial capacity from bank concerned.

(iii) List of personnel, organization available on hand and proposed to be engaged for the subject work.

(iv)List of plants and machinery available on hand (own) and proposed to be inducted (own and hired) to be given separately for the subject work.

(v)List of works completed in the last three financial years giving description of work, organization to whom executed, approximate value of the contract at the time of award, date of award and date of scheduled completion of work. Date of actual start, actual completion and final value of contract should also be given.

(vi)List of works on hand indicating description of work, contract value, approximate value of balance work yet to be done and date of award.

(vii)In case of items 3 and 4 above, supportive document/certificates from the organizations with whom they worked/are working should be enclosed either in original or copies duly attested by Gazetted Officers.

(viii)Certificates from private individuals for whom such works are executed/being executed should not be accepted.

For Divisional Rly. Manager [Works]

N.F. Rly./Rangiya.

No.W/362/O/NIT/RNY/W-2. Dated: .02.2016

Copy forwarded for information and necessary action to: -

  1. GM (W), FA & CAO, Chief Auditor, GM (Con), CVO/Maligaon, DAUO/APDJ, All ADENs, SSE/P-WAY & Works of Sr.DE/I/RNY, Sr.DEN/II/RNY & DEN/III/RNY’s jurisdiction & ADEN/NBQ.

2.Director of Audit/N.F. Rly. /Maligaon.

3.DSC/RNY, Security Commissioner/Maligaon. They are requested to please depute, RPF personnel during receiving/opening of the tenders as per specified date and time above.

  1. DFM/RNY – He is requested to make it convenient to be present at the time of opening of tenders on the specified date and time.
  2. CPRO/Maligaon with 20 spare copies for arranging immediate publication in the leading Newspapers of Assam, West Bengal, Bihar and adjoining States. The cost of publication is chargeable to 03-536-24 for which fund exists.
  3. ADEN/NBQ, he is requested to take delivery of tender box by sending Special man and arrange to carry the same from their respective offices to RNY after receiving of tenders as per the time schedule as mentioned above.

For Divisional Rly. Manager [Works]

N.F. Rly./Rangiya.