BNM ROKC ANNUAL DINNER 2017 – TENDER FORM
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TO BANQUET DINNER FOR BANK NEGARA MALAYSIA, REGIONAL OFFICE KUCHING.
Scope of work and specifications
To supply catering services for Bank Negara Malaysia Regional Office Kuching and all other associated works necessary for successful work task. All work done reports submitted to be confirm and sign by BNM officer in charge. Invoice together with full report should be enclosed for payment claim.
No. / Service Description / No. of pax / Cost per pax (RM) / GST (RM) / Total Cost for 110 pax (RM)1. / Chinese Set Dinner (kindly provide menu list) – the hotels may provide few options of the dinner set menu for the bank / 110
2.
. / Service Description / Cost per unit (RM) / GST (RM) / Total Cost (RM)
Audio Visual Package (kindly indicate no. of unit):
· PA System
· Wired Microphone
· Cordless Microphone
· LCD Projector
· Projector Screen
· Loud Speaker
· CD & VCD / DVD Player
· Stage Monitor
· Stage Lightings
· Stage (minimum 16’ x 24’)
· Smoke machine
· Others (please state)
3. / Support Facilities:
· Holding Room for VIP(s)
· Parking Facilities
· Others (please state)
All tenderers are required to submit a copy of Company profile & Registration form when collecting the tender/ quotation document (BNM reserves the right to reject the tender/ quotation submitted by a company which fails to comply with the requirements).
The quotation form shall be duly completed, signed and enclosed in a sealed envelope. On the top left hand corner of your sealed envelope, please print in block letters the words. “TO PROVIDE BANQUET DINNER FOR BANK NEGARA MALAYSIA, REGIONAL OFFICE KUCHING”.
Closing date for submission of Quotation 16 June 2017, Friday at 12 noon and to be deposited at Bank Negara Malaysia, Regional Office Kuching, Jalan Satok, 93400 Kuching, Sarawak.
For and on behalf of:
Signature : ……………………………......
Name : ………………......
Company Stamp : …………………….………………
Date : ………………......
Form “X”
To:
Head,
Regional Office Kuching,
Bank Negara Malaysia,
Jalan Satok,
93400 Kuching,
Sarawak.
TO PROVIDE BANQUET DINNER FOR BANK NEGARA MALAYSIA, REGIONAL OFFICE KUCHINGI, …………………………………………………...... ………(Name of Principal) from……………………………………………….(Name of Company) hereby declare that we will not participate in the above tender due to the following reasons :
Signature : ………………….…………………………………..
Designation : ………………………………………………………
Company Stamp : ………………………………………………………
Date : ………………………………………………………
Conditions:
1. Terms of Payment
A one-off monthly payment will be made after the successful completion of the works accordingly to the scope and specification. There shall not be any progress payments.
2. Tender Briefing
The company must attend the tender briefing to ascertain the full scope of work and no claim due to unfamiliarity with site conditions will be entertained.
3. Right to Termination
Bank Negara Malaysia reserves the right to terminate a part or the whole works if the contractor is unable to show satisfactory work progress or quality of work.
4. Whistle blowing
a) Notwithstanding any of the provisions of this Agreement to the contrary, the Company shall whether, verbally or in writing, immediately inform the Director of Human Resource Management Department of BNM or any of the designated officers of BNM of any wrongdoing or possible wrongdoing by any BNM staff in relation to this Agreement which is in contravention of any laws or could give rise to an actual or potential conflict of interest with the business and affairs of BNM.
b) Failure on the part of the Company in complying with this clause shall entitle BNM to terminate this Agreement without prejudice to BNM’s other rights and remedies under the law. The Company shall not be entitled to recover from BNM any loss or damages sustained or incurred by the Company as a consequence of such termination.
5. Confidentiality of Document and Information
All quotation documents and matters relating to the quotation are to be treated as confidential.
6. Government Service Tax (GST)
Price quoted in the tender, shall include %6 GST and contractor are required to submit a copy of GST Certificate by Customs.
7. Declaration of relationship with BNM staff
I/ we hereby declare that I/ we have/ do not have direct or indirect relationship with any of the Bank Negara Malaysia staff or the immediate spouses.
If yes, please indicate the following details:-
i) Name of Bank staff : ______
ii) Designation : ______
iii) Department : ______
I / We agree to the above requirement.
Signature : ………………………… Company Stamp : ………………………………..
Lampiran 1
PERSONAL DATA PROTECTION NOTICE
TO VENDORS / PROVIDERS OF GOODS/SERVICES
Purpose of notice
1. This notice is issued pursuant to the requirements under the Personal Data Protection Act 2010 (PDPA) to all individuals who are vendors/providers of goods/services or the individual employees of the vendors/providers of goods/services –
(i) engaged by Bank Negara Malaysia (BNM); or
(ii) who submits any RFI/tender/proposal to BNM for such purpose,
(referred to as “vendors”).
Tujuan Notis
1. Notis ini dikeluarkan selaras dengan keperluan-keperluan Akta Perlindungan Data Peribadi 2010 (APDP) kepada semua individu yang menjual/ membekal barangan/perkhidmatan atau pekerja penjual/pembekal barangan/perkhidmatan yang –
(i) dilantik oleh Bank Negara Malaysia (BNM); atau
(ii) menghantar apa-apa RFI/tender/tawaran untuk tujuan tersebut
(dirujuk sebagai “pembekal”).
Processing of personal data
2. During the course of its dealings with you, BNM processes personal data of the vendors which include, but is not limited to, your name, IC number, address and other contact details.
Pemprosesan Data Peribadi
2. Sepanjang tempoh urusan BNM dengan anda, BNM data peribadi pembekal, termasuk, tetapi tidak terhad kepada, nama, nombor kad pengenalan, alamat dan maklumat hubungan lain.
Purpose of processing personal data
3. The personal data is collected for, amongst others, the following purposes:
(a) assessing your suitability to be awarded the contract for which you have applied;
(b) enforcing the rights and obligations in the contracts, including but not limited to, making payments for the goods/services and maintaining the list of key personnel who will be responsible to carry out the rights and obligations of the vendors under the contracts;
(c) providing access to BNM’s premises; and
(d) complying with any legal or regulatory requirements, including but not limited to, compliance with the withholding tax requirements, or as permitted by law or authorised by any order of court.
Tujuan Pemprosesan Data Peribadi
3. Data peribadi dikumpul bagi, antara lain, tujuan-tujuan berikut:
(a) menilai kesesuaian anda mendapat kontrak yang telah anda pohon;
(b) melaksanakan hak-hak dan obligasi dalam kontrak-kontrak, termasuk tetapi tidak terhad kepada, membuat pembayaran untuk barangan/ perkhidmatan dan menyimpan senarai kakitangan utama yang akan bertanggungjawab untuk menjalankan hak dan obligasi pembekal menurut kontrak-kontrak tersebut;
(c) memberi akses kepada premis BNM; dan
(d) mematuhi mana-mana keperluan undang-undang peraturan, termasuk tetapi tidak terhad kepada pematuhan terhadap keperluan cukai pegangan, atau seperti yang dibenarkan oleh undang-undang atau diberi kuasa oleh perintah mahkamah.
Disclosure of personal data
4. The personal data held by us shall be kept confidential. However, in order to exercise our rights and obligations under the contracts or to evaluate your RFI/tender/proposal to BNM, we may disclose your personal data to:
· Departments within BNM;
· Financial institutions;
· Other parties authorised by you;
· Regulatory and governmental agencies as permitted or required by law, authorised by any order of court or to meet obligations to regulatory authorities.
Pendedahan Data Peribadi
4. Data peribadi yang disimpan oleh BNM akan disimpan secara sulit. Walau bagaimanapun, bagi melaksanakan hak-hak dan obligasi di bawak kontrak atau untuk menilai RFI/tender/cadangan anda kepada BNM, BNM mungkin akan mendedahkan data peribadi anda kepada:
· Jabatan-jabatan di dalam BNM;
· Institusi kewangan;
· Pihak lain yang anda benarkan;
· Agensi penguatkuasa dan kerajaan sepertimana yang dibenarkan atau dikehendaki oleh undang-undang, dibenarkan oleh mana-mana perintah mahkamah atau untuk memenuhi obligasi kepada mana-mana pihak penguatkuasa.
Protection of personal data
5. The security of your personal data is ensured by BNM as we shall take all physical, technical and organisational measures needed to ensure the security and confidentiality of your personal data. If we disclose any of your personal data to any entities, we will require them to appropriately safeguard the personal data provided to them.
Perlindungan data peribadi
5. Keselamatan data peribadi anda adalah dijamin oleh BNM kerana kami akan mengambil semua langkah fizikal, teknikal dan organisasi yang diperlukan bagi memastikan keselamatan dan kerahsiaan data peribadi anda. Sekiranya kami mendedahkan data peribadi anda kepada mana-mana pihak, kami akan memastikan bahawa pihak tersebut mengambil langkah yang sepatutnya bagi memastikan keselamatan data peribadi yang diberi kepada mereka.
Retention of personal data
6. It is BNM’s policy to destroy personal data of the vendors within 7 years after the contract has been awarded or after the conclusion of the contract, whichever is applicable.
Penyimpanan data peribadi
6. Ianya merupakan polisi BNM untuk memusnahkan data peribadi pembekal dalam tempoh 7 tahun selepas kontrak telah diberi atau selepas kontrak telah selesai, di mana ia terpakai.
Access of personal data
7. Under the PDPA, you have the right to access your personal data to ensure that the personal data we hold about you is accurate, complete, not misleading and up-to-date. If you wish to exercise such rights and request access to your personal data, please contact us by completing our “Personal Data Access/Correction Request Form” (as attached) and forwarding it together with this tender document.
Akses kepada data peribadi
7. Di bawah PDPA, anda mempunyai hak untuk mengakses data peribadi anda untuk memastikan data yang kami simpan mengenai anda adalah tepat, lengkap, tidak menyeleweng dan terkini. Jika anda ingin menggunakan hak tersebut dan memohon akses kepada data peribadi anda, sila hubungi kami dengan mengisi “Borang Akses/Pembetulan Data Peribadi” (seperti yang dilampirkan) dan hantarkan bersama-sama tender dokumen ini.
Kindly sign and acknowledge the Notice by e-mail to or fax 082-414996 on 16 June 2017 that you have read and understood the Notice and you consent to the processing of your personal data by BNM.
Sila tandatangan dan maklumkan kepada kami penerimaan Notis ini melalui e-mel ke atau faks 082-414996 pada 16 June 2017 bagi menyatakan bahawa anda telah membaca dan memahami Notis ini dan anda membenarkan pemprosesan data peribadi anda oleh pihak BNM.
______
To : Bank Negara Malaysia
I hereby acknowledge that I have read and understood this Personal Data Protection Notice and by signing this, I consent to the processing of my personal data by BNM in accordance with the terms of this notice.
Saya dengan ini mengakui yang saya telah membaca dan memahami Notis Perlindungan Data Peribadi ini dan dengan menandatangani dokumen ini saya membenarkan pemprosesan data peribadi saya oleh BNM berdasarkan syarat-syarat di dalam Notis ini.
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Name / Nama :
I/C No :
Date/ Tarikh :