(An ISO 9001-2008 COMPANY)
(A Joint Venture of TCIL, a Govt. of India Enterprise & TIDCO, a Govt. of Tamilnadu Enterprise)
OFC DIVISION, E.18B-E.24, CMDA INDUSTRIAL COMPLEX,
MARAIMALAI NAGAR - 603 209. TAMILNADU
TEL.: 044-27452406; 27451095; 27453881 FAX: 044-27454768
E.Mail.: ; ;
TENDER FOR SUPPLY OF RAW MATERIALS
FOR IMMEDIATE SUPPLIES
Sealed Tenders are invited from Reputed Suppliers, for supply of Raw Materials for manufacturing Optical FiberCables, toour OFC Factory, Maraimalai Nagar-603209, Tamilnadu.
TENDER REF: TTL/OFC/RM TENDER/2017/33, DATED 03.04.2017
Cost of Tender Document: Rs.2,000/- per Material.
Issue of Tender Document: 04.04.2017to16.04.2017 Till 14.00Hrs.
Last date for submissionof Tender:17.04.2017 till 09.00 Hrs. &
Opening of Tender:17.04.2017 at 10.00Hrs.
E.M.D: As Detailed in the Tender Document, Page 34
(Through DD (or) by Bank Pay order)
VENUE OF TENDER OPENING: TAMILNADU TELECOMMUNICATIONS LIMITED
OFC DIVISION, E.18B-E.24, CMDA INDUSTRIAL COMPLEX,
MARAIMALAI NAGAR - 603 209. TAMILNADU
TEL.: 044-27452406; 27451095; 27453881
FAX: 044-27454768
E.Mail.: ; ;
Tender documents can also be downloaded from our website. In such case, DD for the tender application cost is to be enclosed along with the Tender.
SENIOR MANAGER (SCM)
Visit us at: Website: ; E-mail:
GUIDELINES TO BE ADOPTED FOR TENDER EVALUATION
The following guidelines shall apply during evaluation of bids and during the tender validity period for placement of order.
1.Tenders shall be evaluated based on:
a) Landed price quoted b) Quality of earlier supplies
c) Delivery rating of past suppliesd) Payment terms
2. The Negotiation will be done with the L1 Vendor only. TTL Reserves the right to
Negotiate with the other vendors if such situations arise.
3.TTL Reserves the right for placement of order of the entire tendered quantity on the L1 Bidder (or) on the Negotiated Vendor, as the case may be.
4.In case the order is split among the parties, Applicable rate for procurement shall be the finalized rate arrived after negotiation with L1 bidder. However maximum order shall be placed on L1 bidder. Also, the allotment of maximum order for further requirements during the Tender depends upon the quality & promptness of delivery.
5.In case a new vendor participates in the tender, and on evaluation, the new vendor becomes the lowest, a trial order shall be placed on the vendor and the quality / delivery will be evaluated. Bulk orders shall be placed only on satisfactory clearance of the trial order.
6.TTL has the freedom to introduce a new vendor during the currency of the
tender.
7.At any point of time of the currency of the tender, if in the opinion of TTL that the prices in the market are coming down, renegotiations shall be conducted with all the participants in the tender.
8.Vendor Evaluation:
8.1Evaluation shall be based on timely delivery, quality of supplies.
8.2If the supplies are not made in time, suitable liquidated damages shall be imposed and deducted from the bills / EMD.
8.3In case the vendor does not supply material as per specification on more than two occasions during the tender period, the firm shall be warned and given a poor rating. All rejected material shall be returned to the vendor on to-pay basis.
8.4TTL is not bound to place orders on such firms whose quality and delivery is rated as poor and shall black list the firm(s).
END OF GUIDELINES
RAW MATERIAL - BILL OF QUANTITIES
SL. No. /DESCRIPTION OF MATERIALS
/ QUANTITY / EMDAMOUNT(Rs.)
01 / UV Colouring Ink for Optical Fibre (AssortedColours) (Blue, Orange, Green, Brown, Slate, White, Red, Pink, Violet, Black ,Yellow & Aqua ) / 150 Kgs. / 25,000
02 / Polybutylene Terephthalate(PBT) Natural Colour Granules / 10,000Kgs. / 25,000
03 / PBT - Master Batch of Assorted Colours
(Blue, Orange, Brown, Green, Slate, White, Red, Black & Yellow ) / 200 Kgs. / 10,000
04 / Cable Filling Compound
(Thixotropic Jelly) / 7,200 Kgs. / 25,000
05 / Fiber Reinforced Plastic(FRP) Rod
Size 2.5mm (EAA Coated) / 585Kms. / 25,000
06 / Cable Flooding Compound
(Thixotropic Jelly) / 5,300 Kgs. / 25,000
07 / HDPE (UV-Black) Sheathing Compound / 23,500 Kgs. / 25,000
08 / ECCS Tape (42mm) / 23,000 Kgs. / 25,000
09 / SS Tape (SS 304) (42mm) / 9,200 Kgs. / 25,000
10 / 3 ply Aramid Rip Cord (Yellow)
(3X1000 Denier) / 400 Kgs. / 10,000
11 / 3 ply Polyester Rip Cord (White)
(3X1000 Denier) / 400 Kgs. / 10,000
12 / HDPE (UV-Black) (AT & AR) Sheathing / Jacketing Compound / 46,000 Kgs. / 25,000
SL. No. /
DESCRIPTION OF MATERIALS
/ QUANTITY / EMDAMOUNT (Rs.)
13 / Hot Foil Marking Tape - White Colour (1000 mtrs. Per Roll) (10 mm width) / 600 Rolls / 10,000
14 / Wooden Drums
Size : 1350 X 610 X 825 mm / 200 Nos. / 10,000
15 / Cable Pulling Eye (CPE) / 400 Nos. / NIL
16 / Anti Twist Device (ATD) / 200 Nos. / NIL
17 / PVC End Caps (14mm) / 400 Nos. / NIL
18 / Packing Steel Tape (1mm thickness & 4 Cm width) / 500 Kgs. / NIL
19 / Packing Plastic Sheet / 500 Kgs. / NIL
20 / Ethyl Methyl Ketone (MEK) / 50 Litres. / NIL
21 / Knitted cotton Hand Gloves (40gms.) / 500 Pairs. / NIL
22 / Insulation Tape (15mm width-10mtrs. Length) / 300 Rolls. / NIL
TENDER TERMS AND CONDITIONS
1.00 INTRODUCTION:
Tamilnadu Telecommunications Ltd. is an ISO 9001:2008 & ISO 14001:2004 Company for manufacture of Optical Fibre Telecommunications Cables having plant at Maraimalai Nagar-603209, Near Chennai,Tamilnadu, India. This is a Joint Venture Govt. Company Jointly promoted by Telecommunications Consultants India Limited (TCIL- A Govt. of India Enterprise) and Tamilnadu Industrial Development Corporation Limited. (TIDCO-A Govt. of Tamilnadu Enterprise) & Technically collaborated with M/s. Fujikura Ltd., Japan.
2.00 INVITAITON OF SEALED TENDERS:
2.01 Sealed tenders are invited for supply of various Raw Materials required for the above plant as per the enclosed TTL Raw Material specifications and in line with the given terms & conditions.
2.02Offers should be submitted in duplicate in a Red wax sealed cover duly signed and stamped on each page. The envelope should be subscribed as follows:
“TENDER FOR RAW MATERIALS – FOR IMMEDIATE SUPPLIES “
TENDER REF: TTL/OFC/RM TENDER/2017/33, DATED 03.04.2017
Description of material : ……………………………………………...
Due Date For Tender:17thApril, 2017 at 09.00 Hrs.
And addressed to:TAMILNADU TELECOMMUNICATIONS LTD.,
OFC DIVISION,E18B-24, CMDA INDUSTIALCOMPLEX
MARAIMALAI NAGAR-603 209
TAMILNADU.
PHONE:+91-44-27451095,27452406,27453881
FAX:+91-44-27454768
2.03Conditional tender is not acceptable and will be rejected. Quotations qualified by the term i.e. Subject to prior sale, Subject to immediate acceptance, Subject to market fluctuation etc. will not be considered.
2.04.The tender offer shall be opened in the presence of the tenderers or their authorised representatives who are present. Such representative shall bring an authorisation letter for attending the same. Only one person will be permitted on behalf of the tenderer.
2.05Tenders are to be sent only by registered post with acknowledgement due or to be deposited in the Tender Box available at above Address.
2.06.Tenderers participating for more than one item shall have to submit separate offers by purchasing suitable number of tender documents (except for wooden drums).
03.00PRICE OFFER & TECHNICAL OFFER:
03.01The Vendor Should submit their offers in two separate covers. i.e. (1) “PRICE OFFER” & (2) “TECHNICAL OFFER”. Both should be in a two separate sealed & Red waxed cover, and both offer to be enclosed in a common single Envelope and sealed with Red wax cover. The outer envelope should not contain any details revealing the Identity of the Tenderer. The outer envelope must contain Tender No. & Description of material.
03.02“Price Offer should contain only Price of the material” with Break-up details, like Basic Price, Discount, Net after Discount, Excise Duty, Sales Tax, Transportation & Insurance, as detailed in the Annexure – PRICE SCHEDULE.
03.03“TECHNICAL OFFER” will be opened first. After through verification, the “PRICE OFFER” of Vendors who are technically qualified will be opened.
04.00ORDER PLACEMENT & PAYMENT:
04.01The Purchase Order will be placed on the successful vendor by our Promoter Concern M/s. Telecommunication Consultants India Limited (TCIL), New Delhi. (A Govt. of India Enterprise) coming under Ministry of Communications.
04.02Payment will also be made by our Promoter Concern M/s. Telecommunication Consultants India Limited (TCIL), New Delhi, for the material received in Good Condition, with a Due payment recommendation from Tamilnadu Telecommunications Limited (TTL), Maraimalai Nagar-603209, with necessary supporting Documents.
5.00SPECIFICATIONS:
The specifications of the raw materials are to be as per the TTL RM specification. Each supply shall accompany with test certificate complying with the RM specification. In the event of any deviation from the specification, such deviations shall be brought out separately. Such deviation shall be considered if found suitable only and if not suitable the same shall be rejected.
6.00OPERATION PROCEDURE:
6.01The Tender shall be operative for April to June 2017.
6.02The rates offered shall be firm during the currency of the tender and no increase whatsoever shall be granted.
6.03.T.T.L. reserves the right to purchase any of the tendered items by calling for price quotations from the open market during the currency of this tender depending on the market situation for input raw materials.
6.04.TTL shall operate within the scope of the tender and the participants of the tender. However, TTL reserves the right to place 10% of the total quantity indicated in the tender in the form of educational orders on new firms as a part of vendor development / sourcing.
7.00 QUANTITY:
7.01The approximate requirements Raw Materialsare given in the bill of materials. These quantities will be supplied within the schedule.
7.02The RM quantity requirement mentioned in the Tender is arrived based on the
orders in hand. However, TTL Reserves the right to restrict the quantities (or)
not to place the order for the whole quantity mention in the Tender, based on
ourCables Orders and hence, suppliers cannot claim the Tendered quantity for
POplacement.
7.03 TTL Reserves the right to place Add on Orderof 25% on the Tendered Quantity.
7.04Quantity variation for supply based on the order will only be ±5%. No excess supply will be accepted, unless it is indicated specifically in purchase order.
8.00 PRICE:
8.01The price shall be quoted only in Rupees / USD as applicable for the Indigenous & Import materials and language used shall be only in English.
8.02The prices should be exclusive of all taxes and duties.Percentages of Sales taxes and Excise duty should be spelt out clearly and separately. Offer should indicate the price with delivery terms F.O.R, MARAIMALAI NAGAR-603209, Chennai, Taminadu, India. The offer should be made as per the proforma given at annexure (Price Schedule).
8.03Discount if any shall also be indicated separately.
8.04Erases and overwriting in the price without signature shall be treated as invalid.
8.05Ambiguity in rates, delivery terms or specification will make the tender invalid.
8.06Incomplete and incorrectly filled tenders are liable for rejection and unsigned offers will also be summarily rejected.
8.07If any tenderer is submitting offer for imported raw material, they shall clearly indicate to derive CIF Chennai (Chennai) price. F.O.B., Insurance, Freight, etc., are to be shown separately per unit of material.
8.08The individual, signing in the tender document, should furnish power of attorney assigned by the Managing Director or Company Secretary in the event of Private / Public limited company. In the event of Partnership, the partnership deed should be submitted.
9.00EARNEST MONEY DEPOSIT:
9.01The tender should be accompanied by an Earnest Money Deposit as per the details in page 3 & 4 of Tender Document, in the form of Demand Draft / Banker’s Cheque in favour of TAMILNADU TELECOMMUNICATIONS LTD., MARAIMALAINAGAR-603209.
9.02Offers received without EMD will be liable for rejection.
9.03EMD should be only in the form of Demand Draft / Banker’s Cheque and any other form including Cheque will not be accepted.
9.04No interest for EMD shall be paid.
9.05EMD for the unsuccessful tenderer shall be released only after the finalisation of the tender, but in any case not later than the expiry of the validity of the offer.
9.06EMD shall be converted into Security deposit for the successful tenderer and shall be kept for the operative period Tender or the extended period if any. However, no interest will be paid for the Security deposit / EMD.
9.07In the event of any default by the tenderer / supplier failing to adhere to the delivery schedule, TTL has right to forfeit the EMD or security deposit whichever the case may be.
9.08Tenderers registered permanently as SSI/NSIC are exempted from payment of Earnest Money Deposit on submission of such registration copy. Similarly in the case of Govt. department / undertaking are also exempted from the payment of EMD. Parties registered with any other authority like DGS&D/DGTD are not exempted from payment of EMD
10.00PERIOD / VALIDITY OF THE TENDER:
10.01The offer should be valid for theoperative period of Tender. No price escalation will be considered for order and supply within the validity period (or)the extended period if any.
10.02In exceptional circumstances, the Bidder may be requested for an extension to the period of validity. A Bidder accepting the request and granted extension will not be permitted to modify his Bid, until such extension.
11.00ADVANCE SAMPLE / TRIAL ORDER:
11.01In case of new party who are successful in the tender, only trial order shall be placed and on its approval, further orders shall be considered.
11.02If the quality and performance of the trial order is not satisfactory, TTL has the
right to cancel the order and refrain from placing further order within the
validity of the tender. Further, all rejected material shall be taken back by the
supplier.
11.03Similarly in the event of inordinate delay in executing the trial order, the company has the right to forfeit the EMD by canceling the orders.
12.00EXISTING PENDING ORDERS:
12.01For the existing suppliers, further orders shall be considered only after completion of the pending order (if any) and the pending quantity shall have to be supplied only at the prevailing old rate or new rate whichever is lower.
12.02However TTL has the right to cancel the pending order either partly or fully on finalisation of the tender.
13.00RECORD OF EXPERIENCE:
13.01The tenderer shall submit the list of customers preferably Telecom Cable manufacturing units alongwith proof of supplies / order.
14.00INCOME TAX CLEARANCE CERTIFICATE / OTHER REGISTRATION CERTIFICATE:
14.01The tenderer shall furnish a copy of the latest Income Tax clearance Certificate indicating the permanent Account number (PAN). Copy of Excise Registration, VAT / CST Registration certificates shall also be furnished.
14.02 In case the Tenderer is registered under MSME Act, copy of the same shall be furnished.
15.00TEST REPORTS:
15.01The party shall provide detailed Test & Inspection Report along with the consignment without fail. TTL shall take no responsibility for the delay in completion of tests due to non-submission of test reports and subsequent acceptance of the material.
16.00SUBLETTING OF ORDERS:
16.01No orders received from our company should be sub-let to others without concurrence in writing from the Company.
17.00ACCEPTANCE OF OFFER:
17.01The company has right toreject anyoffer fully or partly without assigningany reasonin writing to the tenderers.
17.02The company is notbound to accept the lowest offer.
17.03Any offer received after due date and time will not be considered. Offer
received through Fax / E-Mail also will not be considered.
17.04Any offer containing alternative specification is bound to be rejected if the same is not suitable.
18.00DELIVERY PERIOD:
18.01Since the delivery period is essence of this tender, the party should adhere to the schedule issued by the company from time to time. In the event of any delay, the TTL has right to impose liquidated damages @ 1% per week for the delayed quantity subject to a maximum of 10%. In addition to LD, the agreed rate or the market rate whichever is lower shall apply on the delayed supply quantity.
18.02No material after expiry of delivery schedule will be received unless until a suitable extension with L/D is accorded by TTL in writing.
19.00TERMS OF SUPPLY:
19.01All supplies should be made on DOOR DELIVERY basis to our factory at Maraimalai Nagar-603209, on freight paid basis (FOR Maraimalai Nagar basis only). The charges for Loading at your factory, Packing and Forwarding, Freight and Insurance should be to your account.
19.02The charges for freight and insurance if any included in the offer should be indicated separately. TTL has also right to nominate transport contractor at their direction.
19.03Delivery of consignmentother than the above specified willnot be entertained.
20.00RISK PURCHASE:
20.01In the event of Supplier’s failure to execute the contract to the satisfaction of the Purchaser reserves the right:
(a) to reject any part of the Contract executed and withhold payment for such portion of the Contract till such time the defects are rectified to the satisfaction of the purchaser.
(b) to terminate the Contract by giving 2 weeks notice in writing without assigning any reason and to get the Contract executed by the other agency at the risk and cost of the Supplier.
21.00PAYMENT TERMS:
21.01100% paymentshall be made through Cheque within 90 days from the date of receipt and acceptance of materials at consignee’s end in respect of indigenous purchases. However, certain payments will be made through LC 180 days / 120days / 90 days.
21.02No interest for the credit period shall be paid. The company shall make all efforts for releasing payment in time.
21.03For Import items, Payment terms shall be through 180 days / 120days / 90 days. InterestFree Letter of Credit/ DAA Basis. All Bank Charges within India
shall be borne by TTL & Allcharges outside India shall be borne by the
Supplier.
22.00EXCISE GATE PASS / INVOICE:
22.01In order to avail CENVAT credit, the supplier shall ensure that the original copy of Gate pass / Invoice meant forCENVAT claimshall be submitted along with the consignment without fail. In case of goods accompanied without CENVAT gate pass, the bill shall be passed less the CENVAT amount until the claim for CENVAT is cleared by Excise Authorities with Original Invoice.
OurVAT-TIN No.: 33931603184 ; CST No.: 801114, Dated 06.08.1988;
ECC No.:AAA CT 9920 BXM 001 & TAN No.: CHET 00170C.
23.00PERFORMANCE SECURITY:
23.01The supplier shall furnish performance security to the Purchaser for a suitable value, as specified, on finalisation of tender.
23.02The Security bond shall be in the form of Bank guarantee issued by a scheduled bank.
23.03The proceeds of performance security shall be payable to the purchaser as compensation for any loss resulting from the suppliers failure to complete its obligations under the contract.
23.04The performance security bond will be discharged by the purchaser after completion of the supplier’s performance obligations under the contract.
24.00REJECTION OF MATERIAL: