F.74/KVGB/2017-18/ Dt.14.06.2017

TENDER FOR EXAMINATION STATIONARY ITEMS

Sealed Tenders are invited from Professionally competent firms who possess Sales Tax/TIN/VAT registration number currently valid and Income tax assesses for the supply of Examination Stationary Items in the prescribed format for KENDRIYA VIDYALAYA , Gachibowli, Hyderabad upto 1400 hrs on or before 30.06.2017. Quotations will be opened on 01.07.2017 at 2.30 p.m. The Quotation other than the prescribed format wllbe rejected.

Before submission of their Tenders all the firms have to register in the Vidyalaya in the Prescribed Proforma enclosed herewith along with photocopies of the necessary documents pertaining to Tax registration, Tin Registration VAT Registration, Licence etc.,

PRINCIPAL,KV,GACHIBOWLI

Terms and Conditions:

1.The quotations shall be submitted according to the terms and conditions specified in paragraphs 1 to 13 unless specified otherwise in the quotation, it shall be construed that the terms and conditions stipulated hereunder have been agreed to.

2.The rates should include transportation cost, excise duty, freight any other rates or imposition whatever liable in respect of the supplies freight etc. The Vidyalaya shall not be liable to pay any tax, freight etc. which has been expressly stipulated in the quotation in the event of acceptance of the quotation.VAT/ Sate Tax at specified rates must be expressly stipulated in the quotation.

3.There should not be any overwriting or corrections in the quotation. If a figure is to be amended, it should be neatly scored out, the revised figure should be written above and the same should be attested with full signature by the same signatory, who signed the quotations, in the absence of the attested corrections the quotations is liable to be rejected.

4.The undersigned does not bind himself to accept the lowest quotation and reserves the right to accept the quotation in whole or in part i.e., with respect to all the articles mentioned in the attached statement or in respect of any one or more than on article specified in the attached statement

5.On acceptance of the quotations, it will become a contact and shall be bound be the terms and conditions of the quotation.

6.The person/ persons whose quotations is submitted/ accepted, herein after called the contractor, shall deposit an earnest money of Rs. (Rupees ______Only) along with the quotations. The same will be refunded in the event of rejection of quotation. The earnest money will be forfeited in the event of failures of to comply with the contract. In the event of acceptance of the quotation, the earnest money will be adjusted towards Security Deposit/ Performance Security which shall be payable @ % of the approximate total cost

7.On acceptance of the quotation, it will become a contract and the contractor shall be bound by the terms and conditions of the quotation. If the contractor fails to supply the article/ provide services within the time stipulated in the letter of acceptance by the undersigned, the undersigned shall be at liberty to purchase the article from the market or get the rest of the contract completed by any other person(s) or firm and the difference of price, if any shall be deducted from the earnest money/ security deposit and in case any amount in excess of the security deposit is paid by the undersigned, the contractor shall be liable to pay this amount.

8.The quantity of articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reason. In case of order for any articles is placed for quantity 100 or more one sample shall be retained by the school and no cost will be paid for the same.

9.Prior to the acceptance of the quotation, the undersigned reserves the right to call for samples or demonstrations, and the contractor shall be liable to supply the samples or give the demonstration free of cost.

10.In the event of acceptance of the quotation and placing of the order for purchase, the articles would be subjected to an inspection by the undersigned or his representatives and are liable to be rejected if the articles supplied are not according to the approved samples or do not confirm to the specification prescribed.

11.The rates quoted by the contractor shall hold good up to One Year. No amendment in the rate except increase in the rates of Sales Tax/ VAT during the period of execution of the contract will be accepted.

12.Along with the quotation a copy of VAT/ TIN Certificate and Income Tax clearance Certificate / Service Tax etc. is required to be submitted. The quotation of unregistered firm will not be accepted.

13.The amount of security deposit shall be retained by the Vidyalaya for a period of six months from the date of completion of supplied as a safeguard against any defect appearing in the articles supplied within this period.

14.Quotation which do not comply with the above conditions are liable to be rejected.

15.These instructions to tenderers are to be signed by the contractors and returned with the tender.

16.The Income tax applicable will be deducted as per IT norms.

17. The Firm is requested to furnish the following information.

Name of the firm / Nature of business / Year of establishment / Details of specific goods/Service dealt with / Whether registered or not if reg. pl. produce proof of reg. i.e .IT/TAN/VAT/No. copy of the same me be enclosed/forwarded / Whether post sales service undertaken fre of cost during warranty period / Whether your firm has paid Income Tax upto date, if so, please produce a latest Income Tax clearance certificate.
1 / 2 / 3 / 4 / 5 / 6 / 7

SIGNATURE OF THE BIDDER WITH NAME& ADDRESS,CONTACT NOS

S.no / Item / Description of the Item / Quantity (Approx.) / Rate
1 / A4 SIZE PAPER - WHITE / 70 GSM / 150 Rims
2 / A4 SIZE PAPER YELLOW, PINK,REDDISH, BLUEISH,GREENISH / 70 GSM / 5 Rims each colour
3 / LEGAL SIZE PAPER- WHITE / 70 GSM / 150 Rims
4 / WHITE BOARD DUSTER / Superior Quality / 30
5 / WHITE BOARD MARKER PEN / Blue and Black / 30+30
6 / REGISTER 100 PAGES- PAPER BACK (Single Line) / Superior Quality / 25
7 / REGISTER 200 PAGES- HARD COVER (Single Line) / Single line / 10
8 / EXAM THREAD / Superior Quality / 4Box
9 / RUBBER BAND / Big Size / 4Packet
10 / CELLO TAPE / Superior Quality / 5
11 / OUTLINE MAP- INDIA, WORLD, ASIA (Political) / Superior Quality / 20+20+20
12 / GRAPH PAPER / Superior Quality / 50 Packet
13 / GUM BOTTLE / Big size / 4
14 / THUMB PIN / Superior Quality / 20 Packet
15 / TRANSPARENT FOLDER (A4) / Superior Quality / 20 Packet
16 / BOX FILE (GUARD FILE) / Superior Quality / 50
17 / FLY LEAF (Ofice File) Plastic Clip / Superior Quality / 200
18 / STAPLER SMALL / Superior Quality / 5
19 / TAGS / Superior Quality / 2 Bundles
20 / WATER SPONGE / Superior Quality / 10
21 / STAMP PAD INK / Superior Quality
22 / METAL SCALE 30 cm / Superior Quality / 10
23 / BROWN TAPE / Superior Quality / 10
24 / MARKER WHITE BOARD (Refiller) / Blue & Black / 10
25 / BROWN PAPER SHEET / Superior Quality / 100
26 / CLOTH COVER ENVELOPES / A4 SIZE , LEGAL SIZE,A3 Size / 50+50+50
27 / COLOUR CHALK BOX / Superior Quality / 18 Boxes
28 / WHITE CHALK BOX / Superior Quality / 50 Boxes

PLACESIGNATURE OF THE BIDDER

DATE FIRM NAME & ADDRESS WITH CONTACT NUMBER WITH STAMP