Final Report
Contents
1 Project Information 2
1.1 Project Goal 2
1.2 Purpose 2
1.3 Business Situation 2
1.4 History 2
1.5 Project Termination 3
2 Project Outcome versus Project Goal 3
2.1 Characteristics of the Project Outcome versus Quality Objectives 3
2.2 Project performance versus Performance Quality Objectives 3
2.3 Project Lead-time versus Project Plans 4
2.4 Project Cost versus Project Budget 4
3 Evaluation of the Project Performance 4
3.1 Project Organization and Stakeholder Relations 4
3.2 Project Work and Communication 5
3.3 Competence Development 5
4 Experiences and Observations 5
5 Suggestions for Improvement 7
6 Other Matters 7
7 References 7
8 Distribution List 7
1 Project Information
1.1 Project Goal
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(Describe the project goal in terms of time, costs and outcome as it was stated in the Project Specification. Also indicate if the goal was changed during the project.)
1.2 Purpose
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(Describe the purpose of the project as it was stated in the Project Specification.)
1.3 Business Situation
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(Describe the business opportunity related to the project outcome as it was stated in the Project Specification.
Briefly discuss the information the business case were based on.
Describe the business situation during project conclusion, and comment on any major deviations from the predicted situation.
Evaluate the calculation methods and information sources.
Comment on post-project reports related to the project outcome, such as customer satisfaction, in-service performance, manufacturing, sales, maintenance, and for internal projects, improvement effects within the organization related to the project.)
1.4 History
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(Write a brief summary, presenting major events, changes in the project scope, important decisions, etc., in chronological order. Remember to keep it short and to focus on major events.)
1.5 Project Termination
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(This heading can be omitted if not applicable.
Describe the reasons for project termination.
Describe how the results achieved in the project have been taken care of and where they can be found)
2 Project Outcome versus Project Goal
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(The reason for closing the project was inability to reach the project goal, a discussion on this matter can be relevant here.)
2.1 Characteristics of the Project Outcome versus Quality Objectives
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(Compare the final project outcome with what was specified in the Project Specification.
Discuss whether or to what degree the quality objectives on the project outcome were met. Comment on any deviations.)
2.2 Project performance versus Performance Quality Objectives
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(List the management and work models, methods, processes and tools used in the project. List the exemptions from methods and processes, if any.
Compare the actual project performance with what was specified in the Project Specification.
Discuss whether or to what degree the performance quality objectives were met. Comment on deviations.)
2.3 Project Lead-time versus Project Plans
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(Compare the actual lead-time with the time-schedule, and comment on any deviations.
Discuss the definition of project milestones, and suggest alternative formulations that would have given more adequate support for project tracking and control.)
2.4 Project Cost versus Project Budget
…………………………
Give reasons for any major deviations from the original budget.
Describe, if possible, how cost estimates and work estimates were made at the start of the project, and which planning constants were used. Relate this to the final result and suggest new, improved planning constants.
3 Evaluation of the Project Performance
3.1 Project Organization and Stakeholder Relations
…………………………
(Describe the project organization.
Describe the major stakeholders in the project and how they were involved in the project.
Evaluate how efficient and appropriate the project-stakeholder relations were, seen from a business perspective, a human perspective and a project organization perspective.)
3.2 Project Work and Communication
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(Describe and evaluate communications management and reporting routines and tools.
Describe and evaluate the work forms applied in the project.
Describe and evaluate leadership styles applied in the project.)
3.3 Competence Development
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(Discuss what competence development has taken place in the project, at the team level as well as at the individual level. Discuss how this can best be made use of in future projects and operations.
If applicable, acknowledge good performance. (Detailed information on performance at the individual level should however be directly transferred to the individual project members and their resource owners.) )
4 Experiences and Observations
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(Summarize the experiences, both positive and negative, made in the project, as well as the observations that have been made.
Describe the difficulties and problems encountered, and how problems have been solved. Advice for similar projects in the future could be given.
The following checklist can be useful:
· Management's commitment and support
· Decision-making model
· The project organization
· Involvement and commitment of project stakeholders
· Subcontractors and suppliers
· Project management methods
· Project plans and planning tools
· Accounting system
· Coordination and control
· Information and reporting
· Legal issues, intellectual property rights, etc.
· Work models and processes
· Project quality system
· Security matters
· Motivation
· Cooperation )
5 Suggestions for Improvement
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(Suggestions for improvements should continuously be given to the organization during the project.
List suggestions for improvements made during the project and use the information from the Progress Reports.)
6 Other Matters
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(If any matters of importance bring them up here if they haven’t been mentioned before in the report)
7 References
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(List any documents referred to in the Final Report.)
8 Distribution List
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(Select the persons concerned with the document and list their names.
External parties should not be included in the distribution list, unless the project sponsor has so decided.)
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