Technical Compliance Form

Technical Compliance Form

NATIONAL INSTITUTE OF TECHNOLOGY, TIRUCHIRAPPALLI-620 015

INVITATION FOR QUOTATIONS FOR SUPPLY OF GOODS UNDER

NATIONAL SHOPPING PROCEDURES

Part I

Date: October 12, 2005

1. Quotation Reference No. : NITT/TEQIP/14/2005/NSIS

2. Last date for sale of Bidding documents / 11.11.2005 5.00 PM
Last date for receipt of quotation / : / 14.11.2005 4.00 PM
Opening of Bids (NS) / 17-11-2005 10.00 AM

3. Quoted rates should be valid up to : Validity for not less than 60 days

4. Address to which quotations are to : The Director

be sent National Institute of Technology

Tiruchirappalli – 620 015

(Quotations should be drawn in favour of "Director, N.I.T, Tiruchirappalli" with superscript on cover quoting
our Ref. NITT/TEQIP/14/2005/NSIS/Item NO. CSG-NSP01 Passive Components (Single Mode Fiber Accessories, Fiber Termination, and Ethernet Cables)

To

M/s

Dear Sirs,

Sub: INVITATION FOR QUOTATIONS FOR SUPPLY OF

…………………………………………………………………………………

1.You are invited to submit your most competitive quotation for the supply of goods according to the specifications and delivery terms as given in Schedule C. You may use the format given in Schedule D.

2. Government of India have received a credit (Credit Number 3718-IN) from the International Development Association in various currencies equipment to US$ 250 Million towards the cost of the TEQIP Project and intends to apply part of the proceeds of this credit to eligible payments under the contract for which this invitation for quotations is issued.

3.The submission of quotations, evaluation, and the award of contract shall be guided specifically by the terms and conditions of Schedule A. and generally by the TEQIP rules and procedures.

4. Payment shall be generally governed by the terms and conditions of Schedule B.

5. Incomplete and late Quotations are liable to be rejected summarily.

Thanking you

Yours faithfully

For Director

At the time of quoting attach a D.D. for Rs.250/- (Rupees two hundred and fifty only) drawn in favour of “The Director, National Institute of Technology, Tiruchirappalli” towards processing fee.

Part II

SCHEDULE A- Instructions for Bidders

1. Bid Price

a)Bidders may send the quotations in sealed covers with the quotation reference number and last date for receipt of quotations duly super scribed on the cover.

b) The contract shall be for the full quantity as described in Schedule C.

c) Quotations shall contain the complete specifications and brand names wherever applicable.

d) Printed brochures and a list of reputable customers should be submitted wherever applicable.

e) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any

account.

f) The prices shall be quoted in Indian Rupee only.

g) Prices quoted shall be for the destination National Institute of Technology Tiruchirappalli campus.

h) All duties, taxes, license fees, packing and forwarding charges (if any), and other levies payable until delivery at the destination shall be included in the price. All such price components may be shown in the quotation.

i) In the case of any discrepancy between unit price and total, the unit price shall prevail.

j) Wherever indicated, samples may be furnished at the bidder’s expense unless otherwise specified .

k) National Institute of Technology Tiruchirappalli cannot furnish C or D forms, but can issue concession certificates to avail the tax/duty exemptions as applicable for educational institutions.

l)Quotations containing conditions like “subject to prior sale” may not be considered.

m) Period within which the items can be supplied on placement of firm order should be clearly mentioned.

2. Number of quotations

a) Each bidder shall submit only one quotation/item.

3. Validity of quotations

a) Quotation shall remain valid for a period of 60 days after the deadline date specified for submission as given above.

b) No interim communication on the status of quotations shall be entertained; bidders shall, however, provide additional details for evaluating the quotations if wanted.

4. Evaluation of quotations

a) Quotations will be evaluated item-wise or lump sum basis as specified in Schedule C.

b) National Institute of Technology Tiruchirappalli will evaluate and compare the quotations determined to be substantially responsive i.e.

i. are properly signed; and

ii. conform to the terms and conditions, and specifications.

5. Award of contract

a) National Institute of Technology Tiruchirappalli will award the Order for supply of Goods /Services to the bidder whose quotation has been determined to be substantially responsive, and who has offered the lowest evaluated quotation price.

a) Notwithstanding the above, National Institute of Technology Tiruchirappalli reserves the right to accept or reject any quotations, and to cancel the bidding process, and reject all quotations at any time prior to the award of Order without assigning any specific reasons thereof.

b) The National Institute of Technology Tiruchirappalli, prior to the expiration of the quotation validity period, will notify the bidder whose bid is accepted forf the award of contract. The terms of accepted offer shall be incorporated in the purchase order.

6. Warranty

a) Normal commercial warranty/guarantee shall be applicable to the supplied goods.

b) Bidder shall arrange for extended period of warranty/guarantee if needed.

c) Bidder shall clearly indicate the arrangements for support and maintenance during the period for which the warranty/guarantee shall be in force.

7. Eligibility

a) Quotation from registered firms/company’s/manufacturer under TNGST/CST/other statutory bodies alone be considered.

b) Any Manufacturer/Supplier/Dealer who has been declared ineligible by World Bank/government of India shall not be eligible to participate in this bid

c) Any fraudulent practices including concealing of facts at the time of submission of bid and there after shall lead to disqualification.

d) List of beneficiaries especially from Educational Institutions/ R&D Institutions should also be enclosed with the quotations.

8. Liquidity damages

If the bidder/supplier, after accepting the Purchase Order or supply of Goods/Services, fails to deliver any or all of the Goods or to perform Services within the period(s) specified in the Order, National Institute of Technology Tiruchirappalli shall, without prejudice to its other remedies under the Rules of Purchase, proceed to cancel the order or agree to accept a delayed delivery on the condition of payment of liquidated damages by the bidder/supplier a sum equivalent to 0.50 % of the total cost as indicated in the Purchase Order (which will be deemed as agreed price) for each week or part thereof of delay until actual delivery or performance is completed and such penal charges shall be limited to a maximum of 5 % of the agreed price. Once the maximum is reached National Institute of Technology Tiruchirappalli may proceed on its own to consider the termination/cancellation of the Order and may inform the bidder about the cancellation of the said purchase order.

SCHEDULE B- conditions for Payment

1.No advance payment terms shall be admitted in the normal course; 100% payment will be made after the receipt of the items in good condition.

2.Normally complete payment will be made within a period of one to three weeks from the date of installation and satisfactory working/date of completion of service if the documents are in order.

3.Bidder shall executive an agreement on non-judicial stamp paper worth Rupees Fifty only(Government of India/ Government of Tamilnadu), in the given format, if so asked in Schedule C.

4.Refundable security deposit up to 2% of the total bill amount in the form of Demand Draft or in the form of Bank guarantee for the equivalent amount shall be furnished if so asked in Schedule C.

5.Bidder shall arrange for testing and installation at own expenses if asked for at the time of delivery, if so asked in Schedule C.

6. All legal disputes shall be subject to the jurisdiction of the Courts of Law of Tamil Nadu State.

SCHEDULE C- Technical Specifications & Delivery Terms

(See Annexure 1)

SCHEDULE D- Format of Quotations

(For use of the bidder. See last page)

1. We agree to supply the above goods in accordance with the technical specifications for a

total contract price of Rs…………(amount in figures) (rupees……….only) (amount in words) within the period specified in the Invitations for Quotations.

2. We also confirm that commercial warrantee/guarantee of…………months shall apply to the offered goods from the date of installation/commissioning.

3.We undertake that in competing for(and if the award is made to us in executing) the above contract of supply of goods, we will strictly observe the laws against fraud and corruption in force in the Republic of India, as required by National Institute of Technology, Tiruchirappalli.

Signature of the Bidder

Place:

Date:

(Note:

1.Above tabular form is applicable while bids are being invited for more than one item and will be evaluated for all the items separately.

2.Quotations should be submitted on the official stationary of the bidder)

List of Enclosures: (1) Annexure 1(2)……………(3)……………………..

Annexure 1

See SCHEDULE C- Technical Specifications & Delivery Terms

Sl. # /

NITT’s specifications

/ Firm’s Offer
(All the details should be specified)

or

/ Rack Mount Enclosure(Size 1U Sliding Drawer)
24 Port Make & Model
/

No of Adapter panels: 1 / 2

/

Should support SC Simplex, SC Duplex, MT-RJ and LC connector

/

Rubber grommets are provided at the cable entry points for tight sealing

Fiber Optic Adapter Panels

/ Inbuilt 24 slots for SC Adaptors
a) Simplex type
b) Duplex type

Splice Trays

/

Fully cushioned splice holder containing grooves for fixing splice protection sleeves

Cable Spools

/

Flame retardant plastic, high impact resistance

/

Stackable design, sufficient room provided for storage of excess cable

Sl. # /

NITT’s specifications

/ Firm’s Offer
(All the details should be specified)
or
/ Wall Mount Enclosure
12 Port LIU Make & Model
24 Port LIU Make & Model
/ Compartment design with adaptor panel in the center
/ No of Adapter panels : 2
/ Doors enclosure with lock and key
/ Rubber grommets are provided at the cable entry points for tight sealing

Fiber Optic Adapter Panels

/

Splice Trays

/

Fully cushioned splice holder containing grooves for fixing splice protection sleeves

Cable Spools

/

Flame retardant plastic, high impact resistance

/

Stackable design, sufficient room provided for storage of excess cable

Sl. # /

NITT’s specifications

/ Firm’s Offer
(All the details should be specified) / Unit Price
Pass all TIA/EIA-568-B.3 performance requirements,
100% factory inspected end face geometry in compliance with Telcordia GR-326-CORE.

All Single Mode fiber should be Zirconia ferrule 900 µm buffered fiber

/ 1 meter Part No.
/ 1 meter Part No.
/ 3 meter Part No.
/ 5 meter Part No.
/ 1 meter Part No.
/ 3 meter Part No.
/ 5 meter Part No.
/ 1 meter Part No.
/ 3 meter Part No.
/ 5 meter Part No.
Sl. # /

NITT’s specifications

/ Firm’s Offer
(All the details should be specified) / Unit Price
/ Fan - out cords 6 strand Part No.
/ Fan - out cords 12 strand Part No.
/ 1 meter Part No.
/ 3 meter Part No.
/ 1 meter Part No.
/ 3 meter Part No.
Sl. # /

NITT’s specifications

/ Price
(in Rs.)

Termination (per fiber)

/ Connectors will be supplied by NITT, only Labor charges to be quoted
1. /

Fusion Splicing

2. /

Splicing Fibers

3. /

SC Connectorizaton (per connector)

4. /

CAT 6 Termination per connection

Testing and Report (per link)

5. /

Source and Power Meter test, OTDR (Soft copy as well as Hard Copy)

Sl. # /

NITT’s specifications

/ Firm’s Offer
(All the details should be specified)
Wall Mount Rack Cabinet [ Two Sections ]
- Glass Door trims powder coated, (600mm x
500mm), AC Power Distribution, front panel
mounting hardware (Make : APW President /
Val Rack ) /

Make and Model to be specified

1. / Height 6U
2. / Height 9U
3. / Height 12U
4. / Height 15U
Floor Standing Cabinets
Height: 42 U, Width: 600mm
Depth: 800mm
Front – Glass Door vented
Rear - Steel door Vented
Equipment support angles
Cooling fans
Cable management accessories
AC Mains channel
Earth continuity kit
Temperature Indicator
Captive mounting hardware
Digital Display Units
Make & Model
Height: 42 U, Width: 800mm
Depth: 600mm
Front – Glass Door vented
Rear - Steel door Vented
Equipment support angles
Cooling fans
Cable management accessories
AC Mains channel
Earth continuity kit
Temperature Indicator
Captive mounting hardware
Digital Display Units
Make & Model
Rack Mount Monitor
15” LCD Monitor with Keyboard and Mouse (19” rack preferable 1 U)
Make & Model
KVM Switch
16-port KVM switches combine analog and IP KVM switching for local access from anywhere in the data center and remote access for extended or distant users.
Hardware Support
Computers - IBM PC/AT, PS/2 USB, Sun and 100 compatibles
Monitors - XGA and VGA; Video Resolution - Local analog port: 1600 x 1280 @ 75 Hz
Peripherals - PS/2 keyboard, PS/2 mouse, Microsoft Explorer mouse, Microsoft IntelliMouse family
Make & Model
Sl. # /

NITT’s specifications

/ Firm’s Offer
(All the details should be specified) / Unit Price
(in Rs.)
e) Ethernet Cable and Accessories
[ Comply with the Category 6 standards
TIA/EIA 568-B.2-1, ISO/IEC 11801:2002 and
 AS/NZS 3080:2002] /

Make & Model to be specified

/ / UTP CAT6 55 meters as per E1A / T1A CAT 6 channel performance (Box of 305 Meters)
/ Single Face plate with CAT 6 Information Outlet (SMK Series or equivalent)
/ Dual Face plate with CAT 6 Information Outlet
(SMK Series or equivalent)
/ CAT6 Information Outlet
/ Single Face Plate (85 X 85mm) with SMB
/ Dual Face Plate (85 x 85mm) with SMB
/ 1 meter Cat 6 Patch cable
/ 2 meter Cat 6 Patch cable
/ 3 meter Cat 6 Patch cable
/ 5 meter Cat 6 Patch cable
/ 24 Port CAT6 Patch Panel 1U
/ 48 Port CAT6 Patch Panel 2U
/ Cable Manager / Horizontal Cable Organizer

Quotation Ref.No.Last Date:.

Sl. # / Description of Goods / Specifications / Qty. / Unit / Quoted Unit Rate in Rs. / Total Amount
/ Rack Mount Enclosure
24 Port LIU / See Annexure /
See
Annexure / In Figures / In Words
/ Wall Mount Enclosure
12 Port LIU
24 Port LIU
/ Wall Mount Rack Cabinet
Height 6U
/ Height 9U
/ Height 12U
/ Height 15U
/ Floor Standing Cabinets
Height: 42 U, Width: 600mm
Depth: 800mm
/ Height: 42 U, Width: 800mm
Depth: 600mm
/ Rack Mount Monitor
/ KVM Switch
Gross Total Cost: Rs.

Please quote Unit Price for all items. The order quantity is subject to variation for the above items.

Part 2 Delivery Terms

a) / Delivery completion period / On or before 30 days from date order placed
b) / Destination Department/Section / Item No:
c) / Drawings for Installation / Not required
d) / Testing & Installation / Required
e) / Agreement on Stamp Paper(See Schedule B) / Required
f) / Security Deposit (See Schedule B) / Required
g) / Samples to be submitted along with Quotation / Not required
h) / Printed Users’ Manual/Instruction Guide/Instruction Guide / Required
i) / Any other specific terms

1

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