minutes / Meeting 2 May 2013
Minutes
Title: / SuperStream Technical Architecture Sub Group
Venue: / Level 18 Latitude East 52 Goulburn St, Sydney NSW 2000
Teleconference 1800 857 853, 937 309
Event Date: / 2 May 2013 / Start: / 2:00pm / Finish: / 3:40pm
Chair: / Philip Hind
contact / Grace Ng / Contact Phone: / 02 937 482024
Attendees:
Names/Section / Philip Hind ATO
Scott Jeffrey ATO
Ty Winmill ATO
Leslie Taylor ATO
Grace Ng (minutes) ATO
Graham Sammells IQ Group, ASFA E-Commerce
Andrew Blair MLC
Craig Jarman AMP
Francis Cox Industry Funds Forum –IFF
David Kerr AAS
Jamie Hancock Australian Payroll Association
Joe Brasacchio (Simon) Intunity
Grant Doherty Westpac
Andrea McIntyre NAB
Stevhan Davidson Sunsuper
Stuart Heriot GBST
Apologies:
Name/Section / Daniel Keys ATO
Chris Thorne ATO
Frank Gilmartin Aurion
other attendees
next Meeting: / Friday 17 May 2013 Australian Taxation Office, Sydney, 2pm – 4pm
Agenda item: / 1
Philip Hind opened the meeting at 2.00pm, welcomed members.
Topic: / Acceptance of minutes 19/04/2013Minutes from 12 April 2013 were accepted subject to a few adjustments clarifying the issues and action items.
Revised minutes attached
Topic: / Review of Action ItemsAction Items were reviewed. A list of action items listed at the end of the minutes.
Agenda item: / 2Topic: / Review of Issues Log
Ty ran through the current issues:
1 Message error handling – guidance published on SILU site (Closed).
2 Unique ID – guidance on SILU site and scenario’s to go out on FAQ (Open)
3 Rollover message instances not validating- changes made to Schematron and message instances on SILU site. Instances to be amended so it will validate. (Open)
4 Super TIC-inclusion of USI-. Issue of identifying product implications broader with ATO initiated rollovers and employers on boarding new employees (Open).
5 Residential address vs postal address – guidance to be developed and published (Open).
Agenda item: / 3Topic: / Nerve centre process overview
Ty ran through the ‘Data Standards and E-Commerce Nerve Centre blueprint for rollover transition-in induction’ with the group. This document is an internal working draft and is not suitable for wider distribution.
The following issues were raised:
§ There will be a public report out (daily/ weekly/ fortnightly) of funds’ progress against the plan.
§ This provides transparency and confidence to the industry.
§ In addition to the report, APRA’s benchmarking data collection will also be shared with the ATO to assist in analysis of how the industry is progressing.
§ It was suggested that the ATO develop a one page paper which talks about the monitoring of progress over then industry during this period.
§ It was noted that APRA statistics are based around fund ABN and not USI which has the potential to skew the statistics.
§ Will gateways have to be retested every time? Still to be determined.
§ Looking at data collection and avenues of collecting data for SuperStream to help determine amount of cost reductions in the longer term.
§ What if a fund’s release period is between bands?
– Could go to later cohort group
§ What are acceptable workarounds?
– It should be agreed ahead of time what these acceptable workarounds are and it can have flow on impacts.
Action item: 1benchmarking / 02052013 / Due date:
17 May 2013 / Open
responsibility: / Philip Hind
· Philip to share the paper he plans to present at the SuperStream Advisory Council on benchmarking.
Ty drew members’ attention to the following aspects of the paper:
§ Issues management
§ Contingency
§ Activity plan
§ Induction period calendar
Action item: 2activity plan / 02052013 / Due date:
10 May 2013 / Open
responsibility: / Members, Ty Winmill
· Member to review activity plan and provide feedback to Ty by 10 May.
Action item: 3
nerve centre blueprint / 02052013 / Due date:
10 May 2013 / Open
responsibility: / Members, Leslie Taylor
· Member to review nerve centre plan and provide feedback to Leslie Taylor () by 10 May.
Agenda item: / 4
Topic: / Gateway security
The group should have enough information to develop a paper on best practice for gateway security.
See action item 1 from 19042013 for update.
Agenda item: / 5Topic: / Gateway and ebMS AS4 Multi-hop implementation
Ty provided update:
§ Ty spoke with Mike Leditschke about multi-hop.
§ Multi-hop is built in for future evolution and relates to the application gateway profile.
Action item: 4multi-hop / 02052013 / Due date:
17 May 2013 / Open
responsibility: / Ty Winmill
· Ty to work out guidance on multi-hop issues.
Agenda item: / 6
Topic: / Contributions co-design workshop update
Philip and Ty provided update:
§ A session was held on 2 May with a small group of funds on contributions and some of the elements we should consider when populating the user guidance.
§ A combination of guidance is required – FAQs, user guides, scenarios.
§ Contributions guide is anchored around process scenarios and are largely technical documentation.
§ Will look at common business scenarios
– Member registration process
– Choice vs. default
– Member update process
– Member update with choice fund
– Member exits
– Data and payment mismatch
– Money and payment scenario
Agenda item: / 7Topic: / New and emerging issues
Craig Jarman to talk to Ty about Party ID issue.
Agenda item: / 8Topic: / Close
Closed at 3:40pm.
OPEN ACTION ITEMS FROM PREVIOUS MEETING
Action item: 1GATEWAY SECURITY / 19042013 / Due date:
out of session or 17 May 2013 / Open
responsibility: / Ty Winmill / Jamie Hancock / Craig Barraclough / Grant Doherty
· ATO along with others to write recommendation endorsed by this group of threats and risks where gateways operate without legal agreement in place.
· Scenarios and paper once completed to be endorsed by SuperStream Advisory Council.
· Grant to circulate paper and work to revised paper so as not to overlap with draft interoperation framework.
· Queries have been raised by emerging gateway providers which will be covered in the agenda item 4. Guidance is in the process of being developed which will be considered for the Gateway governance committee.
Action item: 2
silu website / 19042013 / Due date:
17 May 2013 / Open
responsibility: / Ty Winmill
· Promotion of SILU website to technical staff in the superannuation industry.
· Graham Sammells suggested leveraging industry associations for distribution purposes.
· ATO to pull together a few paragraphs on the purpose and intent of the site and share with associations and members. Word of mouth recommendations also appreciated.
· For ease of registration, members can email names Ty who can get them on an approval list.
Action item: 2
adDRESSES / 19042013 / Due date:
17 May 2013 / Open
responsibility: / Ty Winmill
· Residential address is a mandatory field as required by the regulations.
· Issue – what if the fund only has postal address? What does this mean in terms of failure to provide minimum data? Do funds use postal address to populate residential?
· ATO to seek legal advice over compliance implications.
· Management of international addresses
– Free form in address line
· Ty to draft guidance note on treatment of address fields.
· ATO will take issue of international addresses off line to provide guidance and scope at next meeting
· Developed business rules to ensure residential address is supplied if fund has it, in the event it is not available optionally provide postal address. Also includes appropriate guidance for populating fields in the event of an international address.
Action item: 7
Schema / 26022013 / Due date:
17 May / Open
responsibility: / Ty Winmill
· ATO to ensure consistency in schema descriptions.
· Ty will be meeting with SWS on Monday 15 April to rectify issues with the schematron including update of the taxonomy. An update will be provided at the next meeting.
· Ty to advise when update to schematron will be available including error handling guidance.
Action item: 8
MIG update / 26022013 / Due date:
17 May / Open
responsibility: / Ty Winmill
· ATO to update MIG (pages 11, 13, 14) and / or taxonomy with the word “super” or “superannuation”. Need consistent wording.
· A number of updates have been captured in a ‘errata’ process which is scheduled for a last publish at the end of May
Action item: 9
usi and possible mandate / 26022013 / Due date:
17 May / Open
responsibility: / Ty Winmill
· ATO to decide on whether the USI should be mandatory.
· ATO will continue to progress this policy issue including SMSFs and their unique identifier.
· Ty to prepare a paper on recommended approach.
· Solution options are progressing, will monitor and table once available.
Action item: 10
Paper INITIATION REQUEST / 26022013 / Due date:
19 APRIL / Closed
responsibility: / Ty Winmill
· ATO to add FAQ regarding sending electronic responses for paper initiation requests.
· Guidance will be distributed.
· FAQs in CTU clearance covering this topic, we will monitor and update group as to when they will be published.
Action item: 12
best practice guide / 26022013 / Due date:
3 May / Closed
responsibility: / Philip Hind
· Discuss with SuperStream Advisory Council whether a “Best Practice Guide” or other appropriate assistance can be developed to assist the less engaged / smaller APRA funds.
· Philip to raise this issue at SSAC on 3 May.
· Philip has tabled the issue at SSAC and agreement was reached to develop a guide.
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