Technical Annex 1 Call for Proposals COS-EINET-2017-3-04 COSME Programme 2017

Technical Annex 1 – Call for Proposals COS-EINET-2017-3-04 – COSME Programme 2017

Description of the Action

(Technical annex 1)

COSME
Call for proposals "European Incubation Network (s) for Creativity-Driven Innovation"
COS-EINET-2017-3-04Lot1 (FASHION-TECH)
Project acronym:
Project duration (months):
Start date:
Coordinating organisation:
Number of partners:

Structure

All pages should be numbered.
Each page should be headed with the project acronym and drafting date.

Section A: Project summary

A.1List of beneficiaries

A.1.1 List of Participants
Number / Name / Short name / Country / Project entry month / Project exit month
1 (Coordinator)
2
3
4
5
Add lines if necessary

A.2 Work Plan tables – Detailed implementation

A.2.1 List of Work Packages[1]
WP Number / WP Title / Lead beneficiary / Start month / End month
1
2
3
Add lines if necessary
A.2.2 List of Deliverables[2]
Deliverable Number / Deliverable Title / WP number / Lead beneficiary / Type[3] / Dissemination level[4] / Due date (in months)
1
2
Add lines if necessary
A.2.3 List of Milestones[5]
Number / Title / Lead beneficiary / Due date (in months) / Description / Work Package number
1
2
Add lines if necessary
A.2.4 Critical Risks[6]
Describe the critical risks and mitigating measures envisaged in the implementation of the action
Number / Brief Description / Mitigation measures / Work Package number
1
2
Add lines if necessary

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Technical Annex 1 – Template for Description of Work – Call for Proposals – COSME Programme 2016

Section B: Action: objectives, management structures and work plan

B.1Objectives of the Action

B.1.1 Specific objective(s) of the Action

Indicate how your proposal addresses the specific challenge and scope of the topic, as set out in the COSME work programme and in the Call objectives.
Describe the specific objectives for the project, which should be clear, measurable, realistic and achievable within the duration of the project. Objectives should be consistent with the expected exploitation and impact of the project.

B.1.2. Target group/audience

This section should describe to which target group(s) the activities are dedicated i.e. SMEs in general, SMEs in specific sector, regional authorities, sectoral organisations, etc. by making the link with the COSME work programme and in the Call objectives.

B.1.3 Description of work methodology and tools

Describe and explain the overall concept underpinning the project. Describe the main ideas,models or assumptions involved.
Describe the methodology, tools and quality control criteria needed for the implementation of the proposed action by making the link with the different work packages.

B.1.4 Performance Indicators
Describe the indicators used to measure the implementation of the action*
WP N° / Title / Brief Description / Target (quantity)
Add lines if necessary

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Technical Annex 1 – Template for Description of Work – Call for Proposals – COSME Programme 2016

Performance indicators : * Sections 2.4 and 2.5 of the text of the Call display the general expected results, deliverables and indicators to benchmark and measure progress of the project against the general deliverables and indicators. The project proposal must report on these deliverables and indicators

Number of start-ups and/or SMEs supported;
Number of start-ups converted to scale-ups;
Number of new business models developed and tested and showcase and good practice developed;
Number of new products/services/solutions developed;
Number of prototypes/proofs of concept developed;
Quality and visibility of the support models developed and good practices identified;
Number of promotional events organised: networking activities, workshops, match-making activities, events etc.

**Specific outcome indicators have to be defined for each project proposal, depending on the concrete results/outcomes foreseen for the specific project. Applicants should also propose further performance indicators to be integrated into their monitoring plan, which will be discussed and adjusted to each strand activities upon discussion with EASME and the Commission services at the beginning of the project.

B.2. Management structure and procedures

B.2.1 Organisational structure

Explain how the profile of the proposed participant(s) is aligned with the objectives of the Action.
Describe the organisational structure and the decision-making process within the consortium.
Explain why the organisational structure and decision-making mechanisms are appropriate to the complexity and scale of the project.

B.2.2Operational/Technical Capacity:Skills, expertise and role of key staff involved in the project *
Participant No / Name of the staff member / Summary of relevant skills and experience / Role in the project / Allocation to the project (%)
1
Add lines if necessary

* Section 8.2 of the textof the Call (operational capacity)

The Consortia (the network of incubators/accelerators) must assign to the project at least three highly qualified experts primarily responsible for managing and implementing the proposed action with at least three years of experience each in running business networks activities, business incubators, accelerators and/or business support organisations which provide business support to SMEs and start-ups.

The curricula vitae (CV) must be submitted with the application. Preferably in European CV format or description of the profile of the main persons primarily responsible for managing and implementing the different activities of the action. The CV should be accompanied, where appropriate, (like in the field of research and education) by a list of relevant publications/projects managed);

B.2.3Operational/Technical Capacity: previous projects and business support activities performed to incubate/accelerate SMEs and Start-ups.
Participant No / Name of the project/activity / Role of the partner in the project and description of the project / Project duration / Area of activity in the project
1
Add lines if necessary
B.2.4Operational/Technical Capacity:description of the facilities and the technical equipment, (i.e. infrastructure, tools or facilities and patents) at the disposal of the consortium to provide business support to incubate/accelerate SMEs and Start-ups
Participant No / Facilities & technical equipment / How they will be used to provide innovative business support for SMEs and start-ups / Business support( i.e. for SMEs and start-ups to scale-up their activities, proof of concepts etc.) / Allocation to the project (%)
1
Add lines if necessary

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Technical Annex 1 – Template for Description of Work – Call for Proposals – COSME Programme 2016

B.3Work Plan[7]

Work Package 1. Title
WP. 1.1Objectives of the Work Package
Describe the specific objectives of the action that will be achieved through this Work Package
WP.1.2 Description of the Work Package
Describe the specific tasks comprised in this work package
WP.1.3 Participants Involved in the Work Package
Participant No[8] / Role / Main tasks / WP Effort (persons/month)[9]
WP Leader
Add lines if needed
WP.1.4 Subcontracting
Describe whether any of the tasks in the Work Package would be subcontracted and explain how the subcontractor will be selected
WP.1.5 Performance Indicators
List the indicators used to measure the implementation of this work package by making the link with section B. 1.4 *
Title / Brief Description / Target(quantity)
Add lines if necessary

Performance Indicators* Sections 2.4 and 2.5 of the text of the Call display the general expected results, deliverables and indicators to benchmark and measure progress of the project against the general deliverables and indicators.

The project proposal must report on these deliverables and indicators

WP.1.6 Planned effort

Proposals must include an aggregated overview on planned efforts (person-months). To facilitate the reading of the table, it is important to break-down the project. Please follow the structure below:

Start month: / End month :
Participant No[10] / Role in the project / Total person-months
WP Coordinator
(e.g. Communications Officer)
(e.g. Expert)
Add lines if necessary
Work Package 2. Title
WP.2.1 Objectives of the Work Package
Describe the specific objectives of the action that will be achieved through this Work Package
WP.2.2 Description of the Work Package
Describe the specific tasks comprised in this work package
WP.2.3 Participants Involved in the Work Package
Participant No / Role / Main tasks / WP Effort (persons/month)
WP Leader
Add lines if needed
WP.2.4 Subcontracting
Describe whether any of the tasks in the Work Package would be subcontracted and explain how the subcontractor will be selected
WP.2.5 Performance Indicators
List the indicators used to measure the implementation of this work package by making the link with section B 1.4 and in relation to section 2.3 of the Call for Proposals. *
Title / Brief Description / Target(quantity)
Add lines if necessary

The project proposal must report on these deliverables and indicators

WP.2.6 Planned effort

Proposals must include an aggregated overview on planned efforts (person-months). To facilitate the reading of the table, it is important to break-down the project. Please follow the structure below:

Start month: / End month :
Participant No / Role / Total person-months
WP Coordinator
(e.g. Communications Officer)
(e.g. Expert)
Add lines if necessary

Work Packages can be added according to the proposed activities envisages by the applicants.

Description Sheet 1

Reminder for eligibility compliance with the specific criteria for eligible consortia

In line with Section 6.2 of the Call text, Proposals must be presented by consortia forming a TransnationalNetwork(s) of business incubators, accelerators and business support organisations which provide business support to SMEs and start-ups.

The transnational network(s) of business incubators, accelerators and business support organisations must be composed of at least four legal entities from at least three different EU Member States and/or COSME participating countries, as listed under section 6.1 of the Call text (EU Member States + countries participating in the COSME programme pursuant to Article 6 of the COSME Regulation)[11].

The network of business incubators, accelerators and business support organisations will undertake the following international activities to support SMEs/Start-ups. List the intended support activities to incubate/accelerate SMEs and Start-ups and targeted countries.

Provide the list of activities and targeted countries where the activities will be implemented

Names and contact details of the Incubation Network/accelerator/laband/or business supportmanagement team proposed for the Call (refer to section 8.2 of the text Call):

Name / Surname / Position / Telephone / Email

In order to evaluate the technical and operational capacity applicants have to submit the following supporting documents(Section 8.2 of the text Call)

A summary table indicating the persons that will make up the core team responsible for the project with their qualifications and competences. The Consortia (the network of incubators/accelerators) must assign to the project at least three highly qualified experts primarily responsible for managing and implementing the proposed action with at least three years of experience each in running business networks activities, business incubators, accelerators and/or business support organisations which provide business support to SMEs and start-ups.The curricula vitae of the three persons must be submitted with the application. Preferably in European CV format

Information Sheet

Check list for the applicant
TIME TABLE / ANSWER / YES/NO
My proposal respects the minimum and maximum duration of the action:
The maximum duration of projects is 36 months.
The minimum project duration is 24 month. / Duration of the action:
BUDGET
My budgetary proposal respects the maximum EU co-financing rate in 75 % / My proposed EU co-financing rate in xx% is:
My budgetary proposal respects the maximum EU co-financing ceiling in € :
Lot 1: EUR 1.600.000
Lot 2: EUR 1.000.000
/ My proposed EU co-financing in € is:
I have duly filled in the budgetary form (Technical Annex 2) for all Consortium partners and it corresponds to the Form A.2
/
ADMISIBILITY AND ELIGIBILITY
My proposal respects geographical conditions for eligibility:
Eligible applicants must be fully or partly public or private bodies; private bodies must be properly constituted and registered under national law.
Applicants must be legal entities forming a Consortium (a network) of business incubators, accelerators and business support organisations which provide business support to SMEs and start-ups.
Consortia must be composed of at least four legal entities from at least three different EU Member States and/or COSME participating countries, as listed under section 6.1 of the text of the Call[12]. / Partners of my proposal are legally established in the following countriesEU Member States and/or COSME participating countries
My proposal corresponds to the definition of the target organisation (in accordance with the call for proposals) / My organisation is/my partner organisations are: (explain how they correspond to the target organisation)
My proposal is strictly non-profit-making
Neither I nor my co-applicants are in any of the exclusion situations (art. 106/107 FR)
SELECTION
I, (and partners) have the required economic and financial capacity
(Refer to section 8.1 of the text of the Call)
I (and partners) have the required operational capacity
(Refer to section 8.2 of the text of the Call)

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[1] ‘Work package’ means a major sub-division of the proposed project

[2] ‘Deliverable’ means a distinct output of the project, meaningful in terms of the project’s overall objectives, and constituted by a report, a document, a technical diagram, a software etc.

[3] Please input “R” for reports and other documents, “DEC” for websites and videos and “Other” for other deliverables

[4] Please input “PU” if public and “CO” if confidential (only for members of the consortium and Commission Services)

[5] ‘Milestones’ means control points in the project that help to chart progress. Milestones may correspond to the completion of a key deliverable, allowing the next phase of the work to begin. They may also be needed at intermediary points so that, if problems have arisen, corrective measures can be taken. A milestone may be a critical decision point in the project where, for example, the consortium must decide which of several technologies to adopt for further development.

[6] Critical risks are externalities which may affect the implementation of the action

[7] Should you have more than 2 Work Packages, please copy/paste a Work Package’s structure as many times as necessary.

[8] Applicants shall include one line per Consortium partner involved in the WP.

[9]Person-months factors help to determinate the effort which is necessary to make a certain action done (Work Packages). To calculate it, multiply the total number of hours allocated to the relevant WP by 12 and divide the result by 1720. For instance, if 350 working hours are allocated to member of the staff X and 510 working hours are allocated to member of the Staff Y, the person-months of that work package is 6. ((350+510)*12)/1720

[10] Applicants shall include one line per category of staff involved in the project (e.g. coordinator, communication officer, expert, etc.). Consequently, more than one line may be necessary for each Consortium partner involved in the WP.

[11] The following groups of countries are eligible for participation in COSME according to Article 6 COSME Regulation:

European Free Trade Association (EFTA) countries which are members of the European Economic Area (EEA), in accordance with the conditions laid down in the EEA Agreement, and other European countries when agreements and procedures so allow;
acceding countries, candidate countries and potential candidates in accordance with the general principles and general terms and conditions for the participation of those countries in the Union's programmes established in the respective Framework Agreements and Association Council Decisions, or similar arrangements;
countries falling within the scope of the European neighbourhood policies, when agreements and procedures so allow and in accordance with the general principles and general terms and conditions for the participation of those countries in the Union's programmes established in the respective Framework Agreements, Protocols to Association Agreements and Association Council Decisions.

The updated list of eligible third countries is available on the following webpage: Proposals from applicants in Article 6 countries may be selected provided that, on the date of award, agreements have been signed setting out the arrangements for the participation of those countries in the programme.

[12] The following groups of countries are eligible for participation in COSME according to Article 6 COSME Regulation:

European Free Trade Association (EFTA) countries which are members of the European Economic Area (EEA), in accordance with the conditions laid down in the EEA Agreement, and other European countries when agreements and procedures so allow;
acceding countries, candidate countries and potential candidates in accordance with the general principles and general terms and conditions for the participation of those countries in the Union's programmes established in the respective Framework Agreements and Association Council Decisions, or similar arrangements;
countries falling within the scope of the European neighbourhood policies, when agreements and procedures so allow and in accordance with the general principles and general terms and conditions for the participation of those countries in the Union's programmes established in the respective Framework Agreements, Protocols to Association Agreements and Association Council Decisions.