Management HandbookForm Instructions

TC-13STUDENT STATUS VERIFICATON

Be sure to attach your business card or use your property address stamp on the form. Also make sure that the property’s FAX and PHONE numbers are listed clearly.

This form should be used to verify the student status (full or part-time) of all adult (age 18 and older) applicants or residents. NOTE: For Housing Credit properties only, this form should be used with form TC-14t “Certification of Student or Non-Student Eligibility.”

These instructions should be followed:

  1. Insure that the first page of the form is completely filled out with all pertinent information.
  1. Insure that the top of the second page is completed, and, that the person being verified has signed and dated the form to show his/her authorization for the required information.
  1. Make a photocopy of the signed original and place it in your pending file to keep track of the date the verification was originally sent. Also, if the original form gets lost, there will be a duplicate verification to follow up with.
  1. The original verification must be mailed or faxed to the appropriate educational department for completion. Mail or fax to the attention of the Financial Aids Office, Financial Officer or the Registrar’s Office, for most students.

a.If you do not receive a reply right away (within the specified number business days) call the educational office and request the information over the telephone. Record the information you receive and write down the name and title of the person you spoke with as well as the date and your signature. (Use form TC-12.)

Verify the source’s mailing address and mail them a copy of the verification for their written confirmation; or verify the source’s fax number and send the verification for their written confirmation. Direct the source to sign and return the verification right away for the resident file and for eligibility.

b.If the institution will not give out information, please call the Occupancy Supervisor for assistance.

  1. When the verification is returned to you, check it for completion. If the form is not filled out completely, comments are unclear, or amounts have been altered, you must call the source and clarify the information in question. Use form TC-12 “Clarification Record”.
  1. IN NO CASE IS A VERIFICATION TO BE HAND CARRIED TO OR FROM THE VERIFYING PARTY BY AN APPLICANT OR RESIDENT.
  1. Please follow HUD, RHS and Housing Credit student rules, as applicable, to calculate income, if any.

Student Status Verification (11/06)Page 1 of 1TC-13