Workshop Programme

Taj Samudra Hotel, Crystal Ball Room

Capacity Building towards Developing a Policy framework to
establish a National Monitoring & Evaluation System in Sri Lanka
WORKSHOP #1
17 February 2016
TIME / ACTIVITY
0815-0845 / Registration
0845-0900 / Welcome Address by Ms Chandima Wickramasinghe, President, SLEvA
EvalPartners Peer to Peer Small Grants Programme by Mr Asela Kalugampitiya, Executive Coordinator, EvalPartners
SLEvA- SAMEA –DPME SA Ms Piroshini Trikawalagoda, P2P Project Manager SLEvA
UNICEF Partnership by Ms Tetyana Nikitina, Monitoring & Evaluation Specialist, UNICEF, Sri Lanka
Introductions
0900-0930 / Present system of Planning, Performance Monitoring and Evaluation in the Sri Lankan Public Sector, by Mrs Dharshana Senanayake, Director General, Department of Project Management and Monitoring, Ministry of National Policies and Economic Affairs
Workshop by DPME/SAMEA Team from Republic of South Africa
Dr.Victor Naidu, Board Member SAMEA and Director M&E Capacity Development Department of Planning Monitoring and Evaluation (DPME), RSA
Mr.JabuMathe, Director: Evaluation and Research, Department of Planning Monitoring and Evaluation (DPME), RSA
0930-1000 / Session 01:
  1. Introduction - Profile of the South African Context
  2. Roles and responsibilities of key institutions of the state
  3. Setting and aligning high level national priorities
  4. Context of South African Monitoring and Evaluation Association (SAMEA)
/
  • Shift to outcomes and impact focus
  • Establishing and aligning National Development Plan, Medium Term Strategic Plan/14 Outcomes, Sector Planning, Departmental 5 year and annual plans, Programme of Action
  • Roles and responsibilities of key institutions of the state
  • Role of SAMEA
  • Key lessons learnt
  • Questions and Answer session

1000-1015 / Refreshments
1015-1130 / Session 02:
  1. Context of South Africa’s Department of Planning, Monitoring and Evaluation (DPME)
/ Mandate, reasons for the establishment of the Department, key programmes and functions
  1. South African National Evaluation System
/
  • An overview of the SA National Evaluation Policy Framework
  • Stages in setting up the system
  • Experience in managing evaluation
  • Challenges and achievements
  • Case studies and key lessons learnt
  • Questions and answers
  • Exercise/ activity, report back

1130-1230 / Session 03:
  1. A reflection on the partnership between the South African Government and the South African Monitoring and Evaluation Association
/
  • Background and MOU
  • Key achievements
  • Emerging lessons

  1. Evaluation capacity development
/
  • Government Evaluation Standards
  • Evaluation Competency Framework
  • Evaluation Training Courses
  • SAMEA Capacity Building Programme
  • Key lessons learnt
  • Question and Answer session

1230-1330 / Lunch
1330-1530 / Group Work Exercise (facilitated by the Resource Team)
-The participants will examine and explain the theories of change that underpin one or two priorities in the Sri Lankan Ministry’s plan - to map the inputs – activities- outputs – outcomes and impact
-Develop a monitoring and reporting system for the related key performance indicator
1530-1545 / Refreshments
1545-1645 / Review Group Presentation by Resource Team and Participants
1645-1700 / Closing Remarks
Vote of Thanks by Mr RajeevaGunasekera, Vice President, SLEvA
1700 / End of Day 1
Capacity Building towards Developing a Policy framework for
Government-wide Monitoring & Evaluation System in Sri Lanka
WORKSHOP #2
18 February 2016
TIME / ACTIVITY
0815-0845 / Registration
0845-0900 / Welcome Address by Ms Piroshini Trikawalagoda, P2P Project Manager, Executive Committee Member, SLEvA
EvalPartners Peer to Peer Small Grants Programme by Mr Asela Kalugampitiya, Executive Coordinator, EvalPartners
SLEvA - SAMEA –DPME SA Ms Piroshini Trikawalagoda, P2P Project Manager
UNICEF Partnership by Mr Sajith de Mel, Monitoring & Evaluation Officer, UNICEF, Sri Lanka
Introductions
0900-0930 / Present system of Planning, Performance Monitoring and Evaluation in the Sri Lankan Public Sector, by Mrs Dharshana Senanayake, Director General, Department of Project Management and Monitoring, Ministry of National Policies and Economic Affairs
Workshop by DPME/SAMEA Team from Republic of South Africa
Dr. Victor Naidu, Board Member SAMEA and Director M&E Capacity Development Department of Planning Monitoring and Evaluation (DPME), RSA
Mr. JabuMathe, Director: Evaluation and Research, Department of Planning Monitoring and Evaluation (DPME), RSA
0930-1000 / Session 01:
  1. Introduction - Profile of the South African Context
  2. Roles and responsibilities of key institutions of the state
  3. Setting and aligning high level national priorities
  4. Context of South African Monitoring and Evaluation Association (SAMEA)
/
  • Shift to outcomes and impact focus
  • Establishing and aligning National Development Plan, Medium Term Strategic Plan/14 Outcomes, Sector Planning, Departmental 5 year and annual plans, Programme of Action
  • Roles and responsibilities of key institutions of the state
  • Role of SAMEA
  • Key lessons learnt
  • Questions and Answer session

1000-1015 / Refreshments
1015-1130 / Session 02:
  1. Context of South Africa’s Department of Planning, Monitoring and Evaluation (DPME)
/ Mandate, reasons for the establishment of the Department, key programmes and functions
  1. South African National Evaluation System
/
  • An overview of the SA National Evaluation Policy Framework
  • Stages in setting up the system
  • Experience in managing evaluation
  • Challenges and achievements
  • Case studies and key lessons learnt
  • Questions and answers
  • Exercise/ activity, report back

1130-1230 / Session 03:
  1. A reflection on the partnership between the South African Government and the South African Monitoring and Evaluation Association
/
  • Background and MOU
  • Key achievements
  • Emerging lessons

  1. Evaluation capacity development
/
  • Government Evaluation Standards
  • Evaluation Competency Framework
  • Evaluation Training Courses
  • SAMEA Capacity Building Programme
  • Key lessons learnt
  • Question and Answer session

1230-1330 / Lunch
1330-1530 / Group Work Exercise (facilitated by the Resource Team)
-The participants will examine and explain the theories of change that underpin one or two priorities in the Sri Lankan Ministry’s plan - to map the inputs – activities- outputs – outcomes and impact
-Develop a monitoring and reporting system for the related key performance indicator
1530-1545 / Refreshments
1545-1645 / Review Group Presentation by Resource Team and Participants
1645-1700 / Closing Remarks
Vote of Thanks by Mr RajeevaGunasekera, Vice President, SLEvA
1700 / End of Day 2

Programme

Preliminary Stakeholder Consultation to Develop a Policy framework to
establish a National Monitoring & Evaluation System in Sri Lanka
19 February 2016
0900-0910 / Welcome Address by Mr RajeevaGunasekera,Vice President, SLEvA
SLEvA-SAMEA-DPME SA and EvalPartners Peer to Peer Small Grants Programme Ms Piroshini Trikawalagoda, P2P Project Manager SLEvA, Chair SLEvA Working Committee facilitating the National Monitoring & Evaluation Policy
UNICEF Partnership by Ms Tetyana Nikitina, Monitoring & Evaluation Specialist, UNICEF, Sri Lanka
0910-0950 / Session 1: Historical Background
Chair:Honourable Kabir Hashim, Minister, Ministry of Public Enterprise Development
Ms DarshanaSenanayake, Director General, Department of Project Management and Monitoring, Ministry of National Policies and Economic Affairs
-Historical background to NM&EP Ms Mallika Samaranayake, Past President and Founder Member SLEvA (10 mts)
-Policy Makers Point of View Honourable Kabir Hashim, Minister, Ministry of Public Enterprise Development (10 mts)
-The Global Perspective of National Evaluation Policies Mr Asela Kalugampitiya, Executive Coordinator, EvalPartners (20 mts)
0950-1030 / Session 2: Policy framework for Government-wide Monitoring & Evaluation System established under Presidency in RSA
-Overview
-Sharing insights and experiences in developing the NEPin South Africa and rolling it out during the past five years
-Changesin Evaluation Management and Implementation, Systems and procedures, Linking M&E system to planning and budgeting, Levels of Authority, Good Practices, overcoming bottlenecks
-Evaluation Capacity Development
Mr JabuMathe, Director Evaluation and Research, Department of Planning, Monitoring and Evaluation (DPME), RSA and Dr Victor Nidu, Board Member South African Monitoring & Evaluation Association (SAMEA) and Director M&E Capacity Development, Department of Planning Monitoring and Evaluation (DPME), RSA
1030-1045 / Refreshments
1045-1230 / Session 2 Continued
1230-1330 / Lunch
1330-1600 / Session 3: Discussion on Integrating Evaluation into Planning, Budgeting and Policy Making Process and Way forward
Chair: Ms DarshanaSenanayake, Director General, Department of Project Management and
Monitoring, facilitated by Mr Asela Kalugampitiya, Executive Coordinator EvalPartners, Mr PrasanthaAbeykoon, Senior Partner Management Frontiers)
-Stakeholder views/ comments/ suggestions on draft National M&E Policy/ parallel Capacity Building
-Preliminary Draft Action Plan to rollout the NM&EP in Sri Lanka and improving the M&E system linked to planning and budgeting
1600-1615 / Closing Remarks
Vote of Thanks by Ms Piroshini Trikawalagoda, P2P Project Manager SLEvA, Chair SLEvA Working Committee facilitating the National Monitoring & Evaluation Policy
1615-1645 / Refreshments
1645 / End of Day 3