LIST OF CONTENTS / No. :OMV - 1 LOC
Date:Rev. 8 7/02
Prep:HR
Appr:RR
Page:1 of xvii
TABLE OF CONTENTS AND DOCUMENT HISTORY
TABLE OF CONTENTS AND DOCUMENT HISTORY
2INTRODUCTION
3SHIPBOARD POLICY
4DRUG AND ALCOHOL POLICY
5DECK DEPARTMENT
6ENGINE DEPARTMENT
7RADIO DEPARTMENT
8STEWARDS DEPARTMENT
9SAFETY
10NAVIGATION
11COMMUNICATIONS
12ADMINISTRATIVE
13DRY CARGO SHIPS
14OIL TANKERS
15SPECIAL EVENTS
16CHECK OFF LISTS
17BLANK
18APPENDICES
19R.O.S. & F.O.S.
IUM AGENTS LIST
1Table of Contents and Document History...... Rev. 8 7/02
Document Control...... Rev. 8 7/02
Summary of Corrections
Record of Review
2Introduction
2.1Policy Statement...... Rev. 8 7/02
2.1.1Company Objectives and Policy...... Rev. 8 7/02
2.2Shipboard - ISM Quality Management System...... Rev. 7 2/01
2.2.1Responsibility of Master & Senior Officers...... Rev. 6 1/00
2.2.2Designated Person...... Rev. 6 1/00
2.2.2.1...... Organizational Flow Charts Rev. 6 1/00
2.2.3Shipboard ISM Committee...... Rev. 7 2/01
2.2.3.1...... Training the Crew in ISM Procedures Rev. 0 3/96
2.2.4Audits...... Rev. 6 1/00
2.2.4.1...... Issuance of Non-Conformities Rev. 8 7/02
2.2.4.2...... Clearing of Non-Conformities Rev. 0 3/96
2.2.4.3Issuance of Observations...... Rev. 8 7/02
2.2.4.4...... Record Keeping Rev. 0 3/96
2.2.5Master's Review...... Rev. 8 7/02
2.2.6Documentation and Control...... Rev. 8 7/02
2.2.7Vessel Personnel...... Rev. 2 7/96
2.2.8Changes to the ISM System...... Rev. 6 1/00
2.2.9Management Review...... Rev. 0 3/96
2.2.10Vessel Visits by IUM Personnel...... Rev. 6 1/00
2.3Special and Critical Operations...... Rev. 6 12/96
3Shipboard Policy
3.1Vessel Documents and Certificates
3.1.1Destruction of Outdated Records...... Rev. 8 7/02
3.1.2Certificates...... Rev. 8 7/02
3.1.3Transmittal Letters...... Rev. 4 7/97
3.1.3.1Remote Office Record Retention...... Rev. 8 7/02
3.1.4Posting of Instructions, Policy and Documents...... Rev. 7 2/01
3.1.5OPSMEMO's...... Rev. 6 1/00
3.2Training/Safety
3.2.1Training Requirements for Shipboard Personnel...... Rev. 6 1/00
3.2.1.1...... Officer Turnover Notes Rev. 0 3/96
3.2.1.2...... New Crew Indoctrination Rev. 4 7/97
3.2.1.2.1Indoctrination Procedures for
an Activation...... Rev. 5 3/98
3.2.1.2.2.Indoctrination Procedures for
...... Contractors/Passengers/Supercaro's Rev. 7 2/01
3.2.1.3...... Shipboard Training Requirements Rev. 8 8/02
3.2.2Control of Narcotics and Weapons...... Rev. 0 3/96
3.2.3Injury/Serious Illness & Incident Reporting Procedure...... Rev. 7 2/01
3.2.3.1When to Complete an IUM Injury/Serious Illness
or Incident Reporting Package...... Rev. 6 1/00
3.2.3.2Personal Injury Affirmation...... Rev. 8 7/02
3.2.4Personal Protective Equipment Policy...... Rev. 2 7/96
3.2.5Facial Hair Policy...... Rev. 5 3/98
3.2.6Smoking Policy...... Rev. 0 3/96
3.2.7Uniform Policy...... Rev. 3 11/96
3.3Operations
3.3.1Vessel Casualty Reporting Procedures...... Rev. 6 1/00
3.3.1.1.....Pollution Reporting and Emergency Response Plan Rev. 0 3/96
3.3.1.2Notes of Protest...... Rev. 4 7/97
3.3.2Voyage Orders and Instructions...... Rev. 0 3/96
3.3.3Customer Operational/Instruction Manuals...... Rev. 2 7/96
3.3.3.1...... MARAD Operational Control Rev. 7 2/01
3.3.3.2...... MSC Operational Control Rev. 2 7/96
3.3.3.3...... TOTE Operational Control Rev. 6 1/00
3.3.3.5...... Sea Star Vessels Rev. 7 2/012
3.3.4Signature Control for Controlled Equipage
MARAD/MSC Vessels...... Rev. 0 3/96
3.3.5Official Logbook...... Rev. 7 2/01
3.3.6Use of Hand Held Radios...... Rev. 0 3/96
3.3.7Shore Leave for Key Personnel...... Rev. 4 7/97
3.3.8Stowaways...... Rev. 8 7/02
3.3.9Work Hour Limitations...... Rev. 6 1/00
3.3.10Waste Disposal & the Garbage Mgt. Manual...... Rev. 6 1/00
3.3.11Salvage - Lloyds Open Form...... Rev. 2 7/96
3.3.12Vessel Safe Combinations...... Rev. 6 1/00
3.3.13...... Baggage Passes Rev. 6 1/00
3.3.14Tampering With Cargo and/or Ship's Equipment...... Rev. 8 7/02
3.4Engineering
3.4.1Responsibility for Contractors and Riding Gangs...... Rev. 8 7/02
3.5Catering
3.5.1Sanitation Inspections and Good Housekeeping...... Rev. 8 7/02
3.5.2Styrofoam Cups/Packing Material, Prohibited...... Rev. 4 7/97
3.6Personnel/Insurance
3.6.1Equal Employment Opportunity Policy...... Rev. 0 3/96
3.6.1.1...... Scope Rev. 0 3/96
3.6.1.2...... Procedures Rev. 0 3/96
3.6.2Employment Opportunities...... Rev. 0 3/96
3.6.2.1...... Equal Opportunity Employer Rev. 6 1/00
3.6.2.2...... Harassment Aboard IUM Vessels Rev. 4 7/97
3.6.2.2.1Investigation Procedures Related to Incidents
of Harassment...... Rev. 8 7/02
3.6.3Qualifications of Officers and Crew...... Rev. 6 1/00
3.6.4Persons Aboard Other than Crew Members (Visitor Policy)..Rev. 6 1/00
3.6.5Requests for Medical Attention in U.S. Ports...... Rev. 0 3/96
3.6.6Criminal Conduct...... Rev. 0 3/96
3.6.7Crew Member Relief Policy...... Rev. 5 3/98
3.7Payroll
3.8Administration
3.8.1Ethical Conduct and Conflict of Interests...... Rev. 8 7/02
3.8.2Use of Rental Cars, Insurance...... Rev. 8 7/02
4Drug and Alcohol Policy
4.1General...... Rev 8 7/02
4.2Company Drug and Alcohol Policy...... Rev 0 3/96
4.3Information and Procedures...... Rev 8 7/02
4.4Sea Carrier Initiative Program...... Rev 2 7/96
4.5Training and Record Keeping...... Rev 8 7/02
4.6Employee Assistance Program...... Rev 2 7/96
5Deck Department
5.1Personnel & Job Descriptions...... Rev 0 3/96
5.1.1Master...... Rev 8 1/00
5.1.2Chief Mate...... Rev 6 1/00
5.1.3Second Mate...... Rev 0 3/96
5.1.4Third Mate...... Rev 0 3/96
5.1.5Deck Cadets...... Rev 0 3/96
5.1.6Bosun...... Rev 0 3/96
5.1.7Able Seamen...... Rev 0 3/96
5.1.8Ordinary Seamen...... Rev 0 3/96
5.2Deck Log Books
5.2.1General...... Rev 6 1/00
5.2.2Required Deck Log Book Entries...... Rev 8 7/02
5.2.3Ballast Record Book...... Rev 6 1/00
5.3Deck Machinery and Cargo Equipment
5.3.1Crew Training in Proper Use ...... Rev 0 3/96
5.3.2Maintenance, Repair and Inspection...... Rev 0 3/96
5.4Spare Parts
5.4.1Inventory...... Rev 2 7/96
5.4.2Stowage...... Rev 0 3/96
5.4.3Nameplates on Machinery...... Rev 0 3/96
5.4.4Identification of Used Parts...... Rev 6 1/00
5.5Deck Watch
5.5.1Responsibility of the Mate on Watch...... Rev 4 7/97
5.5.2Maintaining Vessel's Position when Alongside...... Rev 0 3/96
5.5.3Gangway Access and Notice...... Rev 0 3/96
5.6Mooring/Un-mooring Operations
5.6.1Mooring Lines, Windlass and Winches...... Rev 0 3/96
5.6.2Proper Stowage of Lines...... Rev 0 3/96
5.6.3Port Preparations...... Rev 0 3/96
5.6.4Line Handling...... Rev 0 3/96
5.6.5Prior to Testing Gear...... Rev 8 7/02
5.7Vessel Stability...... Rev 6 1/00
5.8Winterizing Deck Lines in Freezing Weather...... Rev 0 3/96
5.9Sea Trails...... Rev 2 7/96
5.10Unique Bill of Lading Numbers...... Rev 0 3/96
5.11Planned maintenance in the Deck Department...... Rev 0 3/96
5.12Maintenance of Deck, Pipelines, Holds and Superstructure...... Rev 0 3/96
5.13Regular Testing of Inactive Functions...... Rev 6 1/00
5.14Preparation of the Vessel Antenna Map...... Rev 6 1/00
6Engine Department
6.1Personnel and Job Descriptions
6.1.1Chief Engineer...... Rev 6 1/00
6.1.2First Assistant Engineer...... Rev 6 1/00
6.1.2.1...... Deck - First Assistant Engineer (OPDS vessels) Rev 8 7/02
6.1.3Second Assistant Engineer...... Rev 0 3/96
6.1.4Third Assistant Engineer (Non-Automated Watch) ...... Rev 2 7/96
6.1.5Engine Cadets...... Rev 0 3/96
6.1.6Pumpman...... Rev 0 3/96
6.1.7QMED (Watch Standing)...... Rev 0 3/96
6.1.8Wiper...... Rev 0 3/96
6.1.9Electrician...... Rev 0 3/96
6.1.10Fireman-Watertender...... Rev 2 7/96
6.1.11Oiler Maintenance Utility (OMU)...... Rev 2 7/96
6.1.12General Deck Engine Utility (GUDE)...... Rev 2 7/96
6.2Bunkering Operations
6.2.1Person-in-Charge...... Rev 6 1/00
6.2.2Pre-transfer Conference...... Rev 0 3/96
6.2.3Posted Procedures...... Rev 5 3/98
6.2.4Records...... Rev 0 3/96
6.2.5Communications...... Rev 0 3/96
6.2.6Note of Protest...... Rev 0 3/96
6.3Engine Logbook...... Rev 7 2/01
6.4Engine Machinery
6.4.1Crew Training...... Rev 2 7/96
6.4.2Maintenance, Repairs and Inspections...... Rev 0 3/96
6.5Spare Parts
6.5.1Inventory...... Rev 0 3/96
6.5.2Storerooms...... Rev 0 3/96
6.5.3Requisitions...... Rev 2 7/96
6.5.4Nameplates on Machinery...... Rev 0 3/96
6.5.5Identification of Used Parts...... Rev 6 1/00
6.5.6Critical Spare Parts...... Rev 8 7/02
6.6Engine room Watch...... Rev 0 3/96
6.7Emergency Diesel Generator...... Rev 0 3/96
6.8Fire Pumps...... Rev 0 3/96
6.9Maneuvering Operations
6.9.1General...... Rev 8 7/02
6.9.2Bell book...... Rev 0 3/96
6.9.3Recording Symbols...... Rev 0 3/96
6.10Shipyard and Voyage Repairs...... Rev 0 3/96
6.11Planned Maintenance...... Rev 7 2/01
6.11.1Regular Testing of Inactive Functions...... Rev 6 1/00
6.12Required Tests and Inspections
6.12.1...... Pre-maneuvering Tests Rev 0 3/96
6.13Soot Blowers...... Rev 0 3/96
6.14Boiler Operations
6.14.1Boiler Water Testing...... Rev 0 3/96
6.14.2Loading Distilled Water, Shipyard & Other ...... Rev 8 7/02
6.15Engine Room Bilges...... Rev 2 7/96
6.16Automation...... Rev 0 3/96
6.17Securing a Boiler at Sea...... Rev 0 3/96
7Radio Department
7.1Duties and Responsibilities...... Rev 8 7/02
7.2General...... Rev 0 3/96
7.3 Statutes and Regulations...... Rev 8 7/02
7.4Equipment Maintenance and Tests...... Rev 8 7/02
7.5Required Radio Watches...... Rev 7 2/01
7.6FCC Required Tests & Publications ...... Rev 8 7/02
7.7Spare Parts and Consumable Requisitioning...... Rev 2 7/96
7.8Accounting Authority...... Rev 7 2/01
7.9Message Confirmation Requests...... Rev 6 1/00
8Stewards Department
8.1Personnel and Job Descriptions
8.1.1Steward/Baker...... Rev. 2 7/96
8.1.2Chief Cook...... Rev. 6 1/00
8.1.3Steward Assistant(s)...... Rev. 2 8/96
8.2General
8.2.1Dress Code and Smoking Policy...... Rev. 0 3/96
8.2.2Vendors...... Rev. 0 3/96
8.2.3Frequency of Storing of Subsistence Stores...... Rev. 0 3/96
8.2.4Working Hours...... Rev. 5 3/98
8.2.5Galley Equipment...... Rev. 2 7/96
8.3Laundry...... Rev. 0 3/96
8.4Galley Upkeep and Safety...... Rev. 0 3/96
8.5Inventory of Subsistence Stores...... Rev. 0 3/96
8.6Meal Reports...... Rev. 5 3/98
8.7Storerooms, Freezers and Chill Boxes
8.7.1Storerooms...... Rev 0 3/96
8.7.2Freezers and Chill Boxes...... Rev 0 3/96
8.8Menus...... Rev 6 1/00
8.9Sanitation...... Rev 0 3/96
8.10Messroom Procedures...... Rev 0 3/96
8.11Pest Control...... Rev 0 3/96
9Safety
9.1General...... Rev. 8 7/02
9.2Emergency Preparedness Manual - Vessel (EPMV)...... Rev. 0 3/96
9.3Emergency Organization and Training...... Rev. 0 3/96
9.5SOLAS Manual...... Rev. 7 2/01
9.6Material Safety Data Sheets (MSDS)...... Rev. 2 7/96
9.7Inspections of Equipment...... Rev. 0 3/96
9.8Required Drills, Tests, Inspections...... Rev. 7 2/01
9.9Maintenance and Repair of Equipment...... Rev. 0 3/96
9.10Safety & ISM Meetings...... Rev. 8 7/02
9.10.1Near Miss Reporting...... Rev. 0 3/96
9.10.2Near Miss Philosophy...... Rev. 4 7/97
9.10.3Near Miss Areas of Concern...... Rev. 0 3/96
9.10.4Lost Time Incidents...... Rev. 8 7/02
9.10.5Accident/Incident Review by the on-board Safety Committe..Rev. 6 1/00
9.11Breathing Apparatus - Facial Hair Policy...... Rev. 5 3/98
9.12Hot Work Aboard Vessels
9.12.1General...... Rev. 0 3/96
9.12.2Hot Work Policy...... Rev. 7 2/01
9.12.3Responsibilities...... Rev. 0 3/96
9.12.4The Hot Work Permit...... Rev. 4 7/97
9.13Enclosed Space Entry Procedures
9.13.1General...... Rev. 7 2/01
9.13.2Use of Atmosphere Sampling Devices...... Rev. 0 3/96
9.13.3Enclosed Space Rescue...... Rev. 0 3/96
9.14Tag Out Procedure for Repairs...... Rev. 0 3/96
9.15Inspection, Measuring and Test Equipment
9.15.1Calibration and Testing of Equipment...... Rev. 6 1/00
9.15.1.1Machinery Alarms
and Shutdown Devices...... Rev. 6 1/00
9.15.1.2...... Smoke/Fire Detection Alarm Systems Rev. 2 7/96
9.15.1.3Fixed and Portable Gas
Detection Equipment...... Rev. 2 7/96
9.15.1.4...... Gauges and Tools Rev. 7 2/01
9.15.1.5...... Calibration of the Oily Water Monitor Rev. 6 1/00
9.17Hazardous Material Procedures...... Rev. 6 1/00
9.17.1Benzene Precautions...... Rev. 7 2/01
9.17.2...... Non-Cargo Hazmat - Inventory & Stowage Rev. 8 7/02
9.18Personal Protective Equipment...... Rev. 4 7/97
9.18.1Eye & Hearing Protection...... Rev. 4 7/97
9.18.2Fall Protection Equipment...... Rev. 4 7/97
9.18.3Use of: Safety Shoes, Hard Hats, Etc...... Rev. 4 7/97
9.18.4Back Support Belts...... Rev. 4 7/97
9.19Use of PPE by Visitors, Contractors and IUM Staff...... Rev. 6 1/00
9.20Shipyard Safety...... Rev. 6 1/00
9.21 Medical
9.21.1Medical Officer...... Rev. 0 3/96
9.21.2M.A.S. Service...... Rev. 5 3/98
9.21.3Medical Chest...... Rev. 0 3/96
9.21.4Controlled Drugs...... Rev. 0 3/96
9.21.5...... Defibrillation Units Rev. 6 1/00
10Navigation
10.1General...... Rev 0 3/96
10.1.1Rules Related to Homeland Security...... Rev 8 7//02
10.2Bridge Team Management...... Rev 2 7/96
10.2.1 Pilot Boarding and Exchange of Information...... Rev 6 1/00
10.3 Charts and Publications...... Rev 0 3/96
10.3.1 Naval Control of Shipping Publications...... Rev 0 3/96
10.4Bridge Equipment
10.4.1General...... Rev 0 3/96
10.4.2Course Recorder...... Rev 0 3/96
10.4.3Radio Direction Finder...... Rev 6 1/00
10.4.4Radar and ARPA Units...... Rev 6 1/00
10.4.5Weather Fax Machine...... Rev 0 3/96
10.4.6Chronometers...... Rev 0 3/96
10.4.7Barograph...... Rev 8 7/02
10.4.8Signal Lights...... Rev 8 7/02
10.4.9Lifeboat Radios...... Rev 0 3/96
10.4.102182 Khz Watch Receiver...... Rev 8 7/02
10.4.11GPS Receiver...... Rev 0 3/96
10.4.12Loran Receiver...... Rev 0 3/96
10.4.13Ship's Clocks...... Rev 0 3/96
10.4.14Intercom System...... Rev 0 3/96
10.4.15Depth Recorder...... Rev 8 7/02
10.4.16Gyro Compasses...... Rev 0 3/96
10.4.17Navigation Lights, Day Shapes...... Rev 0 3/96
10.4.18Flags...... Rev 0 3/96
10.4.19Magnetic Compass...... Rev 8 7/02
10.4.20VHF Radio...... Rev 4 7/97
10.4.21GMDSS Suite...... Rev 6 1/00
10.5Structural Monitoring System...... Rev 0 3/96
10.6 Required Bridge Log Books...... Rev 6 1/00
10.6.1Official Log Book...... Rev 7 2/01
10.7Voyage Passage Plan
10.7.1General...... Rev 8 7/02
10.7.2AMVER Participation...... Rev 0 3/96
10.8Weathering Monitoring
10.8.1General...... Rev 0 3/96
10.8.2Adverse Weather...... Rev 0 3/96
10.8.3Additional Ballast in Heavy Weather...... Rev 0 3/96
10.8.4Weather Routing...... Rev 0 3/96
10.8.5Adverse Conditions While at Anchor or Moored...... Rev 8 7/02
10.9Bunker Requirements...... Rev 2 7/96
10.10Voyage Abstracts...... Rev 8 7/02
10.11Engagement of Tugs and Pilots...... Rev 0 3/96
10.12Steering System
10.12.1Officers and Crew Knowledge...... Rev 0 3/96
10.12.2Rudder Loss Recognition Time...... Rev 0 3/96
10.12.3Use of Auto-pilot...... Rev 0 3/96
10.12.4Steering Tests and Drills...... Rev 0 3/96
10.12.5Changing the Helm...... Rev 0 3/96
10.12.6Manning of Aft Steering Station in Valdez Narrows...... Rev 0 3/96
10.13Bridge Watch
10.13.1Master's Standing Orders...... Rev 0 3/96
10.13.2Bell Book...... Rev 0 3/96
10.13.3Underway...... Rev 0 3/96
10.13.3.1...... Vessel Position Rev 0 3/96
10.13.3.2...... Monitoring of 2182 Khz and VHF 16 & 13 Rev 0 3/96
10.13.3.3...... Daily Equipment Tests Rev 0 3/96
10.13.3.4...... Duties of Lookout Rev 0 3/96
10.13.3.5...... Duties of Helmsman Rev 0 3/96
10.13.3.6...... Use of Radar Rev 0 3/96
10.13.4Anchored...... Rev 0 3/96
10.13.4.1...... General Rev 0 3/96
10.13.4.2...... Bridge Watch @ Anchor Rev 8 7/02
10.13.4.3...... Anchor Position Log Book Rev 0 3/96
10.13.5Pilotage...... Rev 0 3/96
10.13.5.1...... Pilotage Waters Rev 0 3/96
10.13.5.2...... Pilot Boarding Rev 0 3/96
10.13.5.3...... Pilot's Role Rev 0 3/96
10.13.5.4...... Master Acting as Pilot Rev 0 3/96
10.13.6Port Arrivals...... Rev 0 3/96
10.13.6.1...... Testing of Equipment Rev 0 3/96
10.13.6.2...... Tides and Currents Rev 0 3/96
10.13.6.3...... Notification of Escorts Tugs and Pilots Rev 0 3/96
10.13.6.4...... VTS System and ADS Rev 0 3/96
10.13.6.5...... Notice of Protest Rev 4 7/97
10.13.6.6...... Port Log Rev 6 1/00
10.13.7Port Departures...... Rev 0 3/96
10.13.7.1...... Testing of Equipment Rev 0 3/96
10.13.7.2...... Tides and Currents Rev 0 3/96
10.13.7.3...... Vessel Safe for Sea Rev 0 3/96
10.13.8Congested and Restricted Waters...... Rev 0 3/96
10.13.8.1...... General Rev 0 3/96
10.13.8.2...... Assignment of Additional Officers Rev 0 3/96
10.13.8.3...... Vessel Speed Rev 0 3/96
10.13.8.4...... Under Keel Clearance Rev 6 1/00
10.13.9Reduced Visibility...... Rev 0 3/96
10.13.9.1...... General Rev 0 3/96
10.13.9.2...... Assignment of Additional Officers Rev 0 3/96
10.13.9.3...... Vessel Speed Rev 0 3/96
10.13.10 Navigation in Close Proximity of Ice...... Rev 0 3/96
...... 10.13.10.1 Prince William Sound Rev 0 3/96
...... 10.13.10.2 Cook Inlet Rev 0 3/96
10.14Port Watch...... Rev 2 7/96
11Communications
11.1General...... Rev 0 3/96
11.1.1Policy...... Rev 6 1/00
11.1.2Avoidance of Verbal Communications...... Rev 0 3/96
11.2Correspondence
11.2.1Home Office...... Rev 4 7/97
11.2.2Correspondence with Third Parties...... Rev 0 3/96
11.3Facsimiles...... Rev 0 3/96
11.4Telexes & E-Mail...... Rev 5 3/98
11.4.1Telex Routing at IUM...... Rev 4 7/97
11.4.2E-Mail Distribution...... Rev 8 7/02
11.4.2.1Government Vessels...... Rev 6 1/00
11.4.2.2Blank...... Rev 8 7/02
11.4.2.3Maritrans Vessels...... Rev 6 1/00
11.4.2.4TOTE Vessels...... Rev 6 1/00
11.4.2.5SEA STAR Vessels...... Rev 6 1/00
11.5VHF/SATCOM
11.5.1General...... Rev 0 3/96
11.5.2MSC/MARAD Controlled Vessels...... Rev 0 3/96
11.5.3Routine Communications
11.5.3.1...... Position Reports Rev 7 2/01
11.5.3.2...... Arrival Message Rev 8 7/02
11.5.3.3...... Departure Message Rev 7 2/01
11.6Emergency Communications...... Rev 8 7/02
11.6.124 Hour Live Coverage...... Rev 7 2/01
11.6.2Incident and Casualty Reports...... Rev 7 2/00
11.6.3Special Requirements...... Rev 0 3/96
11.6.3.1Media Contact by Officers and Crew...... Rev 2 7/96
11.7Personal Use by Crew Members...... Rev 0 3/96
11.7.1 Required Records and Logbooks...... Rev 0 3/96
11.8Responsibility to Notify IUM of System Outages...... Rev 6 1/00
11.9Classified Information...... Rev 0 3/96
12ADMINISTRATIVE
12.1Documentation
12.1.1General...... Rev. 2 7/96
12.1.2...... The "Forms Addendum" Rev. 0 3/96
12.1.3Vessel Certificates...... Rev. 0 3/96
12.1.4Vessel Reports...... Rev. 8 7/02
12.1.5USCG Forms
12.1.5.1...... Oil Record Book Rev. 7 2/01
12.1.5.2...... USCG Form 735-T Rev. 2 7/96
12.1.5.3...... USCG Discharges Rev. 8 10/01
12.1.5.4USCG-Marine Incident/Chemical Testing Forms..Rev. 6 1/00
12.1.5.5Ballast Water Management Regulations & Forms..Rev. 6 1/00
12.1.5.6Sailing Short Reports...... Rev. 6 1/00
12.1.6Defining the Voyage...... Rev. 5 3/98
12.1.6.1Coastwise...... Rev. 5 3/98
12.1.6.2Intracoastal...... Rev. 5 3/98
12.1.6.3Near-By Foreign...... Rev. 5 3/98
12.1.6.4Foreign...... Rev. 5 3/98
12.2Training/Safety
12.2.1General...... Rev. 2 7/96
12.2.2Officer Training Record Sheet...... Rev. 0 3/96
12.2.3Training Material Held On board...... Rev. 2 7/96
12.3Operations
12.3.1General...... Rev. 2 7/96
12.3.2Port Agents...... Rev. 0 3/96
12.3.3Ship's Mail...... Rev. 0 3/96
12.3.4Notice & Acknowledgment of IUM's Policies...... Rev. 8 10/01
12.3.5Change of Master...... Rev. 6 1/00
12.3.6Entering and Clearing - U.S. Ports...... Rev. 8 7/02
12.3.6.1 De-Rat Certificate...... Rev. 7 2/01
12.3.7Foreign Repairs/Equipment Procurement...... Rev. 0 3/96
12.3.8Vessels Operating Under MSC OPCON (MARAD FOS)....Rev. 7 2/01
12.3.9Phone Accounts...... Rev. 6 1/00
12.3.10General Notes of Protest...... Rev. 4 7/97
12.4Engineering
12.4.1Bunker Fuel Procurement...... Rev. 2 7/96
12.4.2...... Change of C/E Rev. 6 1/00
12.5Catering
12.6Personnel/Insurance
12.6.1General...... Rev. 2 7/96
12.6.2Ordering Crew Replacements...... Rev. 0 3/96
12.6.3Shipping Articles/Crew member Sign-on/off...... Rev. 8 7/02
12.6.3.1Instructions for the preparation of the "Articles of Agreement" & the "Particulars of Engagement" Rev. 8 7/02
12.6.4Employment Eligibility Verification...... Rev. 3 11/96
12.6.5Statement of Pre-Employment Physical Condition...... Rev. 8 7/02
12.6.6Crew Lists and Record of Crew Changes...... Rev. 8 7/02
12.6.7Evaluation Reports...... Rev. 0 3/96
12.6.7.1...... Officers Rev. 2 7/96
12.6.7.2...... Unlicensed Rev. 2 7/96
12.6.8Warning and Discharge Letters...... Rev. 6 1/00
12.6.9Requesting Cash in Lieu of Transportation...... Rev. 4 7/97
12.6.10Use of the SIU "Completion of Duty Certificate"...... Rev. 6 1/00
12.6.11Designation or Change of Beneficiary for Second Seaman's
War Risk Ins. (MARAD & MSC Only)...... Rev. 8 7/02
12.7Payroll
12.7.1General...... Rev. 2 7/96
12.7.2Payroll Program...... Rev. 6 1/00
12.7.3Petty Cash Account...... Rev. 0 3/96
12.7.4Master's Cash Account...... Rev. 6 1/00
12.7.4.1 Fund Transfer Procedure...... Rev. 6 1/00
12.7.5Writing Checks on IUM Vessels...... Rev. 7 2/01
12.7.6Crew Advances...... Rev. 0 3/96
12.7.7Relays/Allotments...... Rev. 8 7/02
12.7.8Crew Transport Expenses...... Rev. 2 7/96
12.7.9Overtime Records...... Rev. 6 1/00
12.7.10Slop Chest...... Rev. 0 3/96
12.7.11 Crew Information Transmission Requirements...... Rev. 8 7/02
12.8Purchasing - Consumables & Spare Parts
12.8.1General...... Rev. 8 7/02
12.8.2Person Responsible for Ordering Within Departments...... Rev. 0 3/96
12.8.3Grouping by Category...... Rev. 0 3/96
12.8.4Emergency Requisitions...... Rev. 1 5/96
12.8.5Verifying Receipts, Stowage and Inventory...... Rev. 0 3/96
12.8.5.1Procedure for Completing
"Material Receiving Reports"...... Rev 4 7/97
12.8.6Shortages, Damaged Goods and Returns...... Rev 5 3/98
12.8.7Material Landing Receipts...... Rev 0 3/96
12.8.8Shoreside Tracking and Processing...... Rev 0 3/96
13Dry Cargo Ships
13.1General...... Rev 8 7/02
13.2Cargo Management and Stowage Plan...... Rev 0 3/96
13.3Stability, Trim and Stress Calculations...... Rev 7 2/01
13.4Cargo Operations...... Rev 0 3/96
13.5Cargo Equipment...... Rev 0 3/96
13.5.1Cargo Gear Documentation...... Rev 0 3/96
13.5.2Cargo Gear Inspections...... Rev 0 3/96
13.5.3Cargo Gear Maintenance...... Rev 0 3/96
13.6Cargo Securement...... Rev 0 3/96
13.6.1Cargo Lashing/Securement Devices...... Rev 0 3/96
13.7Carriage and Handling of Cargo
13.7.1Ventilation and Atmosphere Control...... Rev 0 3/96
13.7.2Refrigerated Cargo...... Rev 0 3/96
13.7.3Hazardous Materials, Explosives and Special Cargoes...... Rev 0 3/96
13.7.4Damaged Cargo and Salvage of Cargo...... Rev 6 1/00
13.8Ballasting, Tank Soundings...... Rev 0 3/96
13.9Personnel...... Rev 2 7/96
13.10Deleted...... Rev 7 2/01
14Oil Tankers
14.1General...... Rev 0 3/96
14.2Posting of Oil Transfer Procedures...... Rev 0 3/96
14.3Cargo Management...... Rev 0 3/96
14.3.1Cargo Surveys...... Rev 2 7/96
14.3.2Retained on Board (ROB)...... Rev 0 3/96
14.3.3Cargo Documentation Files...... Rev 0 3/96
14.4Pollution Prevention...... Rev 0 3/96
14.4.1Pollution Officer...... Rev 0 3/96
14.4.2Monitoring of Waters in Close Prox. to Vessel...... Rev 0 3/96
14.4.3Scupper Plugs and Decanting Lines and Blanks...... Rev 0 3/96
14.4.4Management of Free Water on Deck...... Rev 0 3/96
14.5Person-in-Charge...... Rev 0 3/96
14.6On Board Spill Clean-up Equipment and Supplies...... Rev 0 3/96
14.7Cargo Monitoring During Sea Passage...... Rev 0 3/96
14.8Maintenance, Inspections and Testing of Cargo Equipment...... Rev 0 3/96
14.9Inert Gas System...... Rev 0 3/96
14.9.1Venting of Flammable Cargo Tank Vapors...... Rev 0 3/96
14.9.2Inert System Failure...... Rev 0 3/96
14.9.3Over Pressure Prevention Systems...... Rev 7 2/01
14.10Inspection of Cargo and Ballast Tanks...... Rev 2 7/96
14.11Oil Record Book...... Rev 2 7/96
14.12Cargo Log Book...... Rev 0 3/96
14.13Tank Cleaning Operations...... Rev 0 3/96
14.13.1Crude Oil Washing...... Rev 0 3/96
14.14Loading Operations...... Rev 0 3/96
14.15Fire Fighting Equipment During Cargo Operations...... Rev 0 3/96
14.16Discharge Operations...... Rev 0 3/96
14.17Lightering Operations...... Rev 0 3/96
14.17.1Geographic Specific Lightering Plans...... Rev 0 3/96
14.17.2Ship to Ship Transfer...... Rev 0 3/96
14.18Ballasting of Cargo Tanks...... Rev 0 3/96
14.19Vapor Recovery Systems...... Rev 0 3/96
15Special Events
15.1General...... Rev 8 7/02
15.2Helicopter Operations...... Rev 0 3/96
15.3Security Procedures
15.3.1General Precautions...... Rev 0 3/96
15.3.2Precautions in Port...... Rev 8 7/02
15.3.3Precautions Under Way...... Rev 0 3/96
15.3.4Precautions After Pirates have Boarded...... Rev 0 3/96
15.4Drills...... Rev 2 7/96
16Check Off Lists
16.1General...... Rev 8 7/02
16.2Index of Checklists...... Rev 4 7/97
17This Chapter is Being Reserved for Future Use...... Rev 8 7/02
18Appendices
18.1Index of Logs
18.1.1Deck Logs...... Rev. 7 2/01
18.1.2Engine Logs...... Rev. 2 7/96
18.1.3Radio Logbooks...... Rev. 7 2/01
18.2Index of Forms...... Rev. 4 7/97
18.2.1Deck Forms...... Rev. 4 7/97
18.2.2Engine Forms...... Rev. 4 7/97
18.2.3Steward Forms...... Rev. 4 7/97
18.2.4Safety Forms...... Rev. 4 7/97
18.2.5Administrative Forms...... Rev. 4 7/97
18.2.6Change of Command Forms...... Rev. 4 7/97
18.2.7Charterer's Forms...... Rev. 4 7/97
18.3Index of Statutes and Regulations
18.3.1Description...... Rev. 8 7/02
18.3.2Location...... Rev. 7 2/01
18.3.3Maintenance and Modifications...... Rev. 0 3/96
18.3.4Record of Document Review (Annually)...... Rev. 6 1/00
18.4Technical Manuals
18.4.1Identification and Description...... Rev. 8 7/02
18.5This Section Left Intentionally Blank
18.6Port Agents
18.6.1List of Approved Port Agents...... Rev. 6 1/00
18.6.2Standing Instructions to Port Agents...... Rev. 6 1/00
19R.O.S.
19.1Person in Charge of the Vessel...... Rev. 7 2/01
19.2ISM System & Safety in ROS...... Rev. 8 7/02
19.2.1The Master's Review in ROS...... Rev. 7 2/01
19.2.2Safety Meetings for Vessels Berthed Together...... Rev. 7 2/01
19.2.3Drill & Training Frequency...... Rev. 7 2/01
19.2.4Contractors On Board...... Rev. 7 2/01
19.2.5EAP / SOLAS Manual - Annual Review...... Rev. 7 2/01
19.3Transition
19.3.1...... ROS - FOS Rev. 8 7/02
19.3.2...... FOS - ROS Rev. 8 7/02
19.3.3ROS or FOS - NDRRF...... Rev. 8 7/02
19.4Payroll
19.4.1The IUM Payroll Program in ROS...... Rev. 7 2/01
19.4.2Writing Checks While in ROS...... Rev. 7 2/01
19.4.2Overtime, Comp-Time, Sick Days and Vacation Policy.....Rev. 7 2/01
19.4.3Subsistence and Lodging Claims...... Rev. 7 2/01
19.5Required Reports While in ROS (Special Forms)...... Rev. 7 2/01
19.6Evening and Weekend Security...... Rev. 7 2/01
19.7Hurricane/Extreme Weather Measures...... Rev. 7 2/01
19.8Special MARAD Requirements
19.8.1Use of the SOPEP...... Rev. 7 2/01
19.8.2MARAD Safety Video's...... Rev. 7 2/01
19.9Control of Drugs at ROS Turnover...... Rev. 7 2/01
19.10Waste Management Plan...... Rev. 7 2/01
19.11Personnel Evaluations...... Rev. 7 2/01
Document Control
CONTROL NUMBER / Issued To / Holder1 / IUM / Library
2 / IUM / Ops. Manager
3 / IUM / Field PE - E. Coast T-ACS
4 / IUM / Field PE - W. Coast OPDS
5 / IUM / Field PE - W. Coast - See Bee
6 / TOTE / V.P. Operations
7 / SEASTAR / P. Bates
8 / IUM / Field PE - Jacksonville, FL
9 / IUM / Field PE - E. Coast - See Bee
10
11 / S.S. EL MORRO / MASTER
11a / S.S. EL MORRO / C/E
12 / S.S. EL YUNQUE / MASTER
12a / S.S. EL YUNQUE / C/E
13 / GREAT LAND / MASTER
13a / GREAT LAND / C/E
14 / NORTHERN LIGHTS / MASTER
14a / NORTHERN LIGHTS / C/E
15 / WESTWARD VENTURE / MASTER
15a / WESTWARD VENTURE / C/E
16 / CORNHUSKER STATE / MASTER
16a / CORNHUSKER STATE / C/E
17 / CAPE MAY / MASTER
18 / CAPE MOHICAN / MASTER
19 / FLICKERTAIL STATE / MASTER
20 / GOPHER STATE / MASTER
20a / GOPHER STATE / C/E
21 / CAPE MENDOCINO / MASTER
22 / CHESAPEAKE / MASTER
22a / CHESAPEAKE / C/E
23 / PETERSBURG / MASTER
23a / PETERSBURG / C/E
24 / POTOMAC / MASTER
24a / POTOMAC / C/E
25 / MT. WASHINGTON / MASTER
26 / CAPE FEAR / MASTER
27 / MIDNIGHT SUN / MASTER
27a / MIDNIGHT SUN / C/E
28a / MARAD / S. Atlantic Region (TACS)
28b / MARAD / S. Atlantic Region (Sea Bee)
29a / MARAD / Western Region
30a / MARAD / Western Region - (OPDS)
31 / NORTH STAR / MASTER
31a / NORTH STAR / C/E
OPERATIONS MANUAL - VESSEL
SUMMARY OF CORRECTIONS / No. :OMV - 1 LOC
Date:Rev. 8 6/02
Prep:HR
Appr:RR
Page:1 of 1
Summary of Corrections
Revision # / Date / Entered By1 / May 1996 / Marcie Mount
2 / July 1996 / Marcie Mount
3 / November 1996 / Marcie Mount
4 / July 1997 / Harry Rogers
5 / March 1998 / Harry Rogers
6 / January 2000 / Harry Rogers
7 / February 2001 / Harry Rogers
8 / July 2002 / Harry Rogers
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OPERATIONS MANUAL - VESSEL
RECORD OF REVIEW / No. : OMV - 1 LOC
Date: Rev. 8 7/02
Prep: HR
Appr: RR
Page: 1 of 1
Record of Review
Effective 1/1/00, the record of review will be handled as follows: Quarterly, the IUM ISM coordinator will send out a “Record of Review” memo to prompt the quarterly review of all or specified Company policy and procedure manuals. This prompt sheet will have a place for all officers to initial that they have reviewed the subject manuals.
The completed prompt sheet will be filed in the "Record of Review" section of the "ISM Record & Guidelines" binder, (most recent on top) with a copy sent to the IUM ISM Coordinator each quarter.