T.O.D. Meter Reading for L.T. P.G. Consumers

SE / SURC/ T- 07 / 2007-08

TENDER

T.O.D. Meter Reading for L.T. P.G. Consumers

In

Solapur Urban Division I

Tender issued to M/S ______

______

Accts. Officer (SURC)Suptdg. Engr. (SURC)

FEATURES

• Annexure – A

• list of documents

• Tender Form

• TERMS & CONDITIONS OF TENDER

• CONDITIONS FOR TOD METER READING OF LTPG CONSUMERS

• GUIDELINES TO TENDERERS

• SCHEDULE OF TOD METER READING OF LTPG CONSUMERS

• SPECIFICATIONS FOR PAPER SEAL & POLYCARBONATE SEALS

• LETTER OF ACCEPTANCE (FORMAT)

• AGREEMENT (FORMAT)

• SUPPLIER’S PERSONAL INFORMATION (SCHEDULE D-I)

• SCHEDULE A

• ADVERTISEMENT

Tender No. : SE/SURC/T-07/2007-08

Name of work : TOD Meter Reading of L.T.P.G. Consumers In Solapur Urban Division I

Estimated Cost. : Rs. 42.00 Lakhs.

Earnest Money Deposit : Rs. 42,000/-

Period for sale : 01.08.2007 to 07.08.2007 [11.00 am to 4.00 pm ]

Date of submission : 08.08-2007 [upto 13.00 Hrs.]

Date of opening : 08.08.2007 [at 16.00 Hrs ]

TENDER FROM PRICE : Rs. 1000.00 (in cash)

Receipt No.

Date :-

Accts. Officer.(SURC) Suptdg.Engr.(SURC)

Solapur. Solapur

Schedule-A only duly filled is to be returned in Envelope No.2 along with separate Envelope No.1 containing pre-qualifying documents to -

THE SUPERINTENDING ENGINEER (SURC)

M.S.E.D.C.LTD.,O & M, CIRCLE SOLAPUR.

Telephone [0217] 2727124,25,26 Fax :- 2624161

E-mail :-

List of Documents enclosed

Envelop I

1. Proof regarding the payment of E.M.D. – Xerox Copy

[if paid in cash] M.R.No.______Date. / /

[if paid by DD] D.D. No.______Date / /

2. S.S.I. Registration if any. – Xeorx Copy

3. Income Tax PAN Card. -Xeorx Copy

4. a. Experience Certificate of similar work Xeorx Copy

b. Sales Tax /Works Tax RegistrationXeorx Copy

5. Additional information if anyXeorx Copy.

Envelop II

Duly filled Tender offer.

Name of Firm:- .

Address :- .

______.

Date:- Signature of Tenderer

Note :- 1) Please Tick which is enclosed.

2)Also please note that the tender with above document is necessary as in Envelop I & II.

TENDER FORM

To,

The Superintending Engineer,

M. S. E. D.C.L.

O & M Circle, Solapur.

Dear Sir,

Having gone through the Tender documents, I / We offer my / our lowest rates for the work of T.O.D. Meter Reading of LTPG Consumers in Solapur Urban Division I as quoted in the attached Profarma Schedule A.

I / We hereby undertake to carry out the work as mentioned in Tender documents & will complete the work as per the specifications and instructions given by authorise person.

I/We enclose herewithD.D.or Receipt No.______Dated______for Rs.______(Rs. In words)______against Earnest Money Deposit. Of Tender No SE/SURC/T- 07/ 2007-08

Thanking You,

Yours Faithfully,

Signature of Tenderer/ Contractor

Place :--

Date :-

Name and Address of the Tenderer / Contractor.

______

______

______

Seal and Signature of Tenderer / Contractor.

Terms & Conditions :

1.Total Value of the Order/Scope of Work :

1.1The total value of contract will not exceed Rs. 42.00 Lakhs initially. However depending upon your performance placing of orders to you may be considered.

1.2Scope of Work :

The contract work involves T.O.D. Meter reading of L.T. P.G Consumers as per Company’s standard method.(if required by Company to do so) and as per Schedule ‘A’

Once the tender is submitted it will be presumed the contractor is well conversant of the Company’s Rules, Regulations, the site condition etc. and the tender cannot be withdrawn by the contractor for any reason.

2.EMD / Security Deposit:

2.1Earnest Money Deposit [E.M.D.] :

a)The tender must be accompanied by Earnest Money Deposit (EMD) 1 % of tender value paid either by Demand draft or Bank Guarantee of any of the schedule bank in Solapur. No other mode of payment will be considered. The demand draft should be attached with the tender. EMD paid will not carry any interest and shall be refundable within a period of not exceeding 90 days from the date of opening of the tender, subject to condition that, the Bidder should apply immediately after expiry of two months period and before expiry of ninety days in case of tenders. Who do not stood lowest. And refund of E.M.D. In case of bidder who stood lowest shall be subject to the condition under clause (b) below along with submission of original receipt issued by this office failing which the EMD paid will be liable for Forfeiture. EMD paid by Cheque will not be accepted.

b)The EMD will be forfeited in case:

1.If bidder withdraws the Tender after opening of the tenders but before 90 days i.e. before expiry of validity period of 90 days.

2.In the event of refusal to accept the order for work or if the bidder refuses to pay the Security Deposit as per the clause No. 2.2 of this Tender Condition.

3.If the successful bidder refuses to sign and complete the contract documents and agreement and to further execute the work.

2.2SECURITY DEPOSIT:

You will have to pay Security Deposit @ 5% of the order value in the form of D.D. or Bank Guarantee of the prescribed time limit i.e. within two weeks period to this office from the date of receipt of this order.

2.3Performance Security

You will have to pay Security Deposit @ 5% of the order value in the form of D.D. or Bank Guarantee of the prescribed time limit i.e. within two weeks period to this office from the date of receipt of this order.

3.PERIOD:

Period of this Contract is One Year from Order receipt date.

4.WORK ORDER:

Concern Division Office will issue separate work order. The time limit of execution of each sub work order will be specified in the sub work order and this time will be counted from the date of handling work of a last consignment material to the contractor which should not exceed to 31stAugust 2008.

5.INCOME TAX:

As per section 194 (C ) of the Finance Act 1972 ,the deductions of Income Tax at source at 2.24% or rate prevailing on the gross amount of each bill shall be effected and paid to the Income Tax Authority. Works tax @ 2% for registered contractors and 4% for unregistered contractors will be deducted & paid to Sales Tax Authority.

6.WORK CONTRACT TAX :

As per Govt. of Maharashtra Works Contract Tax (Re-Enacted) Act 1989, Deduction of works contract tax at sources at @ applicable or as per rules of the gross amount payable to you against each bill will be effected and paid to the concerned Authority.

7.This office reserves the right to the divert the work to any other party after looking your performance.

8.QUALITIES AND PERFORMANCE:

If the quality of work as well as on performance is not satisfactory, the contract is liable for termination without giving any notice and at your entire risk and cost. The Security Deposit is paid by you shall be forfeited in such an event.

9.SUB CONTRACT, TRANSFER OR ASSIGN THE CONTRACT:

You should not entrust the work on sub-contract, transfer or assign the contract or any part there of any third party. In case this is not followed it will be treated, as breach of contract and the contract will be terminated at your risk and cost.

10.R. A. BILLS:

The bills for work completed should be submitted to the Superintending Engineer, through, Executive Engineer concerned R.A. Bills to the extend of 20% of Tender Value is permissible, subject to adjustment in final bill.

11.MEASUREMENT:

The measurement of the work carried out shall be jointly taken by the Authorized representative of Executive Engineer concerned and a contractor.

12.TERMS OF PAYMENT:

On the basis of measurement recorded, 90% payment of the bill will be made to the Contractor by the Office of the Superintending Engineer, Solapur or at the other offices as will be specified in the Contract Order and balance 10% will be paid after successful commissioning of the complete work carried out by you. The Security Deposit paid by you will be refunded / released after successful completion of the guaranty period of the date of completion of work.

a)The payment would be made as per our order rates for all the work executed according to the specification and measurement. All rates will be inclusive of all taxes, S.T. and work contract Tax if any.

b)All materials and works for which the payment is made in part or full shall become the sole property of the Company but this provision shall not relieve the contractor of his responsibility for the care and protection of the material s and works at his own cost or of his liability to make good the damage if any, unless and until whole work is completed and handed over.

c)The periodical measurement and payment will be not entitled the contractor to any claim that the works for which payment made or accepted made as complete in accordance with the specification drawing or other contract documents in no way will curtail the right of representative of Company to subsequently direct to remove the defective work or to pay at lower, reduced rate or to re-measure the work. This periodical payment will be treated only as advance on account to be adjusted finally after the work are finally measured on claim any interest upon any arrears or upon any balance which may be found due, to him at any time.

13.RECOVERIES:

Recoveries due from the contractor as mentioned below up to the end of month previous to the month in which the bill is prepared should be made.

1)Deduction on account of retention money in full together with any storage in such retention money.

2)Penalty in full, if levied.

3)Expenditure incurred by the Company on behalf of the contractor in full.

4)Taxes as applicable.

5)Any other such dues by the contractor to the Company or any other account whatsoever.

6)Recoveries as advised in audit.

7)Recoveries against E.P.F. ; E.I. etc. wherever applicable.

1. Penalty:

If you fail to carry out the work in stipulated period of sub work order, penalty at 1% per delayed day beyond stipulated time limit will be charged and penalty will be computed on the amount of delayed work, subject to maximum of 10% of the value of respective sub work order.

Condition no. 20 of Conditions for T.O.D Meter reading of L.T. P.G. Consumers is also applicable.

15.GUARANTEE OF WORKS:

You will have to give guarantee of work carried out for the billing purpose. Any other complications due to wrong recording of data wrong billing due to work will be effected for penalty. You have to issue the Guarantee Certificate along with the each bill.

16.GENERAL CONDITIONS:

a)In case any accidents occurs to any of the labourers the Company will not take any responsibility of any legal action and its complete responsibility lies on contractor.

b)The contractor should posses Electrical Licensee from Govt. Electrical Inspector the Xerox copy should be submitted you receive Executive Engineer/Superintending Engineer immediately soon this contract work.

c)In case of any conflicting construction or any difference of opinion in any difference of opinion in any point or in case of any dispute about this contract work order or interpretation of any of the clause/items /condition of this contract the decision of Superintending Engineer, Solapur would be final and binding on you.

d)Any risk that may be involved due to registration of your self of your Labour under regulation of Employment and Welfare Act 1969 will be on your account.

Signature of contractor.

Conditions for T.O.D Meter reading of L.T. P.G. Consumers

1. The agency has to use his own MRI machine, of standard make as ‘SANDS’ or ‘ANALOGIC’. The instrument should be able to use for above purpose.
2. The reading program should be completed within stipulated period allotted by Sub Division, so as to run the billing program and issue the bills to consumers in due time.
3. The agency has to attend every consumer allotted by Sub Division. Complete reading work is required to be carried out by Agency, who will be responsible for necessary manpower equipment/machines stationary, co-ordination, development / modification of software etc.
4. If any sort of theft, or mishaps observed by you or your person, it should be reported immediately to concerned Sub Divisional In charge.
5. The agency has to submit the report of any abnormality noticed viz. meter stopped, meter reverse, meter burnt, seals broken or damaged, meter glass broken, meter changed, meter not placed at proper readable height, seal broken
6. Where ever there is change on the meter number of a particular consumer or addition of meter the MR-9 form of such consumers should be asked to Sub Division, Meter change format should be completed in co-ordination with Billing of concern Sub Division.
7. No bill received to the consumer, such cases shall be brought to the notice of concerned S/Dn. Billing head under the intimation to Division office.
8. If the premises of the consumer found locked, in such cases, it should be confirmed & intimated to Sub Division immediately.

1. The agency has to produce the list of staff working under his control with 2 Identity card size photograph, thumb-impression and signature specimen.

10.The person who is attending reading program should have the Identity Card which will be issued to him by concerned Division Office & the photograph of that person attested by Executive Engineer, O. & M. Division.

11.If complaint arises by field regarding working, mishaps, irregularity or interaction with consumer such person should not be allowed by agency for further work.

12.The reading program will be given by concern sub division.

13.There should not have any interaction between your person and the consumer. If it is found the contract will be cancelled without any intimation.

14.The company shall not responsible for any legal liabilities, compensation arising due to any accident or mishap cause to agency’s staff while on duty or off-duty, while carrying out the meter reading program.

15.Your staff shall not have service rights with company, as they will not be employees of the MSEDCL.

16.The work should be to the satisfaction of the concern in-charge of S.D.O & billing unit so as to avoid consumer complaint & issue correct bill to the consumers.

1. The bidder is responsible to obtain the necessary license or/ and permissions from the various authorities as applicable as per the prevailing laws of the state and Central Govt.

1. All standard terms and conditions of the company for work contract will be binding on Bidder with modifications, changes from time to time in future.
2. All statutory provision of various acts with modifications, changes from time to time in future will be binding on bidder.
3. The provision of Provident fund if required and applicable, the PF contribution as per rules should be done paid by bidder.
4. In case of any dispute, or site problem arising during the course of the contract, the decision of the company will be final and binding on Bidder.
5. If agency complete the program less than 100% of normal billing continuously for more than two billing cycles / two months the contract will be liable for termination without intimation.
6. The manpower deployed by bidder should be polite with consumers and should be able to address consumer’s grievances about reading. Also should be suitably qualified and trained for the job intended to be performed by them.
7. The manpower deployed by bidder should be conversant with local language in addition to working knowledge of English, Hindi.
8. The bidder should keep coordination with various officers to ensure the smooth working.

Seal & Signature of Bidder.

Schedule of T.O.D Meter reading of L.T. P.G. Consumers.

1. Receipt of the reading program & M.R. -9 from concern Sub Divisions with lists of Consumers in normal course, New consumers in previous month & Change of meters in previous month.
2. Taking the reading of T.O.D. Meters of all L.T. P.G. Consumers by MRI Machine. The agency will take the meter reading as per the instructions given by the company representative in the given proforma.
3. Resetting the M.D. after downloading the data on MRI.
4. Resealing the optical port & M.D. push button with polycarbonate seal. The Meter Box should be sealed with the polycarbonate seal. The evidence of sealing is to be preserved by the agency & to be reproduced as & when demanded by Company. The format for sealing report to be submitted by agency while submitting the completed wok per month is as below.

The sufficient polycarbonate seals will be issued along-with reading program by concerned Sub Division Officer.

The balance seals due to any reason if damaged while sealing those should be returned to Sub Division within 3 days from incidence with due receipt and in case of others while submitting the data to Sub Division.

1. Uploading the data through B. C. S. and preparing the C.D. of valid data with the help of software procured by I.T. Section of Solapur Circle. The said work should be carried out in co-ordination with A.A. / UDC (Billing) / S.D.O. of concerned Sub Division.
2. Handing over the valid data disc with MR-9 Forms to concerned Sub Division.

Seal & Signature of Bidder.

OFFICE OF THE SUPERINTENDING ENGINEER

MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

Juni Mill Compound , Opp. Super Market , Solapur.

Phones :- (0217) 2727124 , 25 : Fax :- 2624161

Ref.No. SE/SURC/Tech/ DATE:

Letter of Acceptance

To,

M/S ______

______

Subject:-L.O.A. for TOD Meter Reading of L.T.P.G. Consumers In ______Division

Reference: 1. T.O. Tender No. T- [07-08]

1. Your Tender offer Dt......

------

Dear sir,

This is to notify that your tender offer for TOD Meter Reading of L.T.P.G. Consumers In ------Division for contract price Rs. ------Lakh ( Rs. ------Lakh only) as corrected and modified in accordance with the instructions to bidder is hereby accepted by us.

You are advised to submit security deposit for (5% of contract price) Rs.------(Rs. ------only) and sign a agreement within 10 days from the receipt of this letter.

You are hereby instructed to proceed with preparation for the said works in accordance with the contract documents in consultation with the Executive Engineer, ------Division.