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Synopsis of other UN-agencies, Appendix B
Synopsis of UNDP
UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP is on the ground in 166 countries, working with them on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and its wide range of partners.
The freight forwarding LTAs are expected to be used by UNDP’s Procurement Support Office (PSO) specifically and by larger country offices particularly those responding to crisis.
UNDP/PSO provides direct procurement support to UNDP country offices from Copenhagen, Denmark in its practice areas mainly, Democratic Governance, HIV AIDS/Global Fund and Crisis Prevention and Recovery (CPR).
UNDP/PSO handles an annual procurement volume of about USD 40 to 50 million.
By air, UNDP/PSO shipped some 544 MT in 2008 and 495 MT in 2009 of general cargo, and by sea/overland approx. 238 TEUs in 2008 and 271 TEUs in 2009 (mainly FCL).
The main commodities range from voter registration and polling equipment and material, laboratory and medical equipment and supplies including dangerous goods and cold chain items to crisis recovery items.
Procurement is mainly done based on supply sources in Europe and the Far East for delivery to mainly African countries but also to former CIS countries. The mode of transportation is based on sea freight, sea freight/overland, air freight, air charter services or overland transport based on rail or truck.
Presently, the major destination countries in terms of shipping volumes are Zimbabwe, Zambia, Sudan and DR Congo.
Synopsis of UNHRC
UNHCR Division of Emergencies, Security and Supply (DESS), Supply Management Service (SMS) procures and arranges shipment of supplies to UNHCR Country Offices in approximately 110 countries. Goods are shipped either directly from suppliers, in approximately 35 countries, or from our future and existing warehouse facilities in Copenhagen, Dubai, Isaka, Durban, Dacar and Amman.
Purchasing is undertaken by Supply Management Service in Budapest, with some assignments passed on to other offices, including UNHCR in Geneva and Dubai. In addition, certain commodities are purchased directly by Country Offices, either locally, regionally or offshore on the basis of long-term arrangements with selected suppliers.
A wide range of goods is procured and distributed by UNHCR including tents, plastic tarpaulins, kitchen sets, mosquito nets, vaccines, pharmaceuticals, medical and surgical supplies, light and heavy vehicles, blankets, IT and telecom equipment, etc. Where possible, goods are transported in Full Container Loads. Vaccines, computers, radio equipment and urgently needed medical supplies are normally transported by air.
Due to the nature of the work of UNHCR, it is impossible to accurately forecast the volume of shipments over a given period. Whilst UNHCR generally undertakes well-planned programme activities and provides supplies accordingly, much of the heavier volumes are triggered by our response to emergency situations.
In 2009, UNHCR Supply Management Service handled approx. 3,000 outgoing shipments of which three quarters were directly from suppliers and around one quarter originated from our warehouse facilities, mainly Dubai. By air, UNHCR shipped some 200 MT of telecom and IT equipment and 2,200 MT of general cargo, whereof approx. 900 MT by Full Charter. By sea/overland UNHCR handled over 4,500 TEUs (mainly FCL, but also including consolidated), as well as 5,000 M3 of non-containerized cargo (vehicles). By value, UNHCR’s off-shore procurement totalled approx. USD 406 million in 2009, and approx. USD 17 million in freight.
Presently, the major destination countries in terms of shipping volumes are Pakistan, Kenya, Tanzania, Afghanistan, Chad, United Arab Emirates, Democratic Republic of Congo, Syria, Angola, Sudan, Iraq, Yemen, Burundi, Ethiopia, Uganda, Georgia, Iran, Jordan.
Synopsis of UN IAEA
The International Atomic Energy Agency (IAEA) is located in Vienna (Austria) and procures equipment/supplies for its own use in Vienna and for approximately 100 countries under Technical Cooperation programmes. Purchasing is undertaken by Procurement Service in Vienna. In 2009, IAEA handled approx. 3,500 shipments to Vienna premises and 2,000 to other countries.
IAEA’s requirements are of a limited scale compared with the other major UN organisations. IAEA has neither major warehouses nor country offices. Most of goods are shipped directly from the suppliers to Vienna or the country of destination. Custom clearance at country level is performed by the recipient counterparts. In Vienna custom clearance at airport is performed by a local transportation company. All goods and supplies to countries are normally transported by air. Within Europe road transport is also used.
The majority of the suppliers are based in Austria and Germany and USA. Some goods are shipped directly from IAEA - Vienna. Africa and Latin America combine to represent 71% of recipient countries.Typical goods include specialised electronic equipment, laboratory supplies, dangerous goods and cold chain items for a total freight value of about USD 2 million.
The IAEA wishes an increased level of services at country level and in-transit visibility to ensure that it can successfully ship and track goods/equipment from suppliers (or its own premises) through custom clearance till delivery to the counterparts.
A local collection service between IAEA premises and the Vienna International Airport should also be provided. This includes transportation of dangerous goods between the laboratories in Austria to/from the airport. The inland transportation value is about US$ 800,000.
A unique need for IAEA is the shipment of radionuclide, radioactive sources and materials (class 7), for a current value of about US$ 400,000.The requirement is for a freight forwarder that can take care of transportation of Radioactive Materials from/to the countries, since they cannot always be delivered by common freight forwarders. Exceptional transportation of radioactive materials in category Yellow III may also occur.
Synopsis of UNOPS
The United Nations Office for Project Services (UNOPS) is a central resource for the UN system, international and regional financial institutions, intergovernmental organizations, donor and recipient governments and non-governmental organizations, in procurement and contracts management as well as in civil works and physical infrastructure development, including related capacity development activities.
UNOPS often delivers procurement services where local capacity is limited, such as in post-disaster and peacebuilding settings. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 60 countries. The freight forwarding LTAs will be used in all locations.
In 2009, UNOPS had a total goods procurement volume of USD more than $443 million. Over 1600 shipments were handled for a total freight value of just over US$ 6 million. The main categories of cargo were medical, laboratory and hospital equipment, regular and armoured motor vehicles & transport equipment, pharmaceuticals, IT equipment and bednets.
The shipments were mainly by sea/overland with some 950 TEUs shipped in 2009 and 1600 TEUs in 2008. Air freight is mostly done via regular airfreight services and in 2009 a total of just under 100 MT was transported.
A large part of the shipments are handled through UNOPS’ procurement portal UN WebBuy. UN WebBuy is an internet-based procurement application that allows customers to order common user items quickly and easily for delivery anywhere in the world. Items available on UN WebBuy include 4x4 vehicles, motorcycles, trucks, ambulances, armoured vehicles and radios. The portal contains freight rates for over 2000 freight routes that are provided through automated links with our freight forwarders’ systems. These freight routes cover suppliers in Japan, South-Africa and Europe, and destinations mostly in Africa and Asia, but also in the Middle East, South-America and CIS countries.
UNOPS is seeking for Long Term Agreements to provide all-in services door-to-door by air, land and sea.
In 2009, the major destination countries in terms of procurement volume were Peru, India, Afghanistan, Argentina, Sudan, DRC, Sri Lanka, Iraq, occupied Palestine Territories, Indonesia, Kenya, Guatemala, Ethiopia, Somalia, Haiti, Cote D'Ivoire, Liberia, Uruguay, Pakistan and Nicaragua.
Synopsis of UN WFP
As the United Nations frontline agency in the fight against hunger, WFP is continually responding to emergencies. In 2008, WFP provided food for 102.1 million people in 78 countries totalling 3,9 million metric tonnes delivered to the hungry. Besides the food assistance, upon demand, WFP provides transport and logistics support to the wider humanitarian community in a joint effort for the rapid and efficient delivery of humanitarian aid.
One of the initiatives in order to achieve this is the United Nations Humanitarian Response Depot (UNHRD), which is a WFP managed logistics network for humanitarian emergency response that is able to deliver humanitarian relief items worldwidewithin 24/48 hrs. The UNHRD network provides storage, logistics support and services to UN humanitarian agencies, international humanitarian organizations, governmental and non-governmental organizations. The network holds strategic reserves of stocks of programme supplies (shelter, medical kits etc) and operational support equipment (ICT, vehicles, pre-fabricated office/living modules, etc) for humanitarian organisations to respond to immediate needs during an emergency.
WFP established its first UNHRD in Brindisi, Italy on 1 June 2000. In 2006, based on WFP’s own needs, the programme replicated the Brindisi model by creating a network of HRDs strategically located in Accra, Dubai, Subang and Panama.
The primary advantage of the HRD facilities is a more rapid deployment of emergency relief items, and cost-savings in pre-positioning or dispatching the most urgently needed humanitarian aid to the disaster locations.
In 2009, UNHRD handled 440 shipments from its depots worldwide for a total freight value of just over US$ 3 million. The cargo was mainly comprised of medical items, technical equipment, spare parts, blankets/tents and storage/office prefab equipment. The shipments were mainly by air on scheduled airfreight services with some 200 TEUs shipped by sea. For this purpose, WFP is seeking for a Long Term Agreement to provide all-in services door-to-door by air, land and sea.
In addition, within the scope of this Long Term Agreement, out of its total volume of 2 million metric tonnes carried by sea in 2009, WFP intends to include approx 9000 Liner TEUs, equivalent to some US$ 9.5 million in freight value, with a total weight of 175,000mt. Shipments are on FCL/FCL CY/CY terms and contain general food stuffs such as vegetable oil and bagged food with a cargo intake varying between 18-25MT per 20ft.
Presently, for WFP, the major destination countries in terms of volume are Haiti, Afghanistan, Pakistan, Sudan, DRC, Somalia, Kenya and Ethiopia. For UNHRD, given its mandate and its 5 strategic hubs worldwide, most of the world’s developing countries are served.
Synopsis of UN FAO, & UN PD (HQ NY)
Not available at the time of posting