SUTTON BRIDGE PARISH COUNCIL 21st June 2016
SUTTON BRIDGE PARISH COUNCIL MEETING – THE CURLEW CENTRE
You are hereby requested to attend a Meeting of the above Council on Tuesday 28th June 2016 at 7.15pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda.
There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Suzanne England
Clerk to Sutton Bridge Parish Council
BUSINESS TO BE TRANSACTED:
1. APOLOGIES FOR ABSENCE
2. DECLARATIONS OF INTEREST - to receive Declarations of disclosable pecuniary or other interests not previously notified to the Monitoring Officer and/or consideration of any written request for dispensation.
3. SIGNING OF THE MINUTES – Notes of meeting held 31st May 2016 to be accepted as minutes.
4. POLICE MATTERS to include;
(i) To resolve on Police request for MP car park gate to be closed after CC has closed
(ii) To resolve on Police request for measures to be taken which would prevent youths accessing parishioner’s garden from Memorial Park
5. CHAIRMAN’S REMARKS
6. CLERK’S REPORT
7. TO RECEIVE REPORTS FROM DISTRICT & COUNTY COUNCILLORS
8. FINANCIAL MATTERS (Finance Comm. – Cllrs Brewis, Cook, Dewsberry, Grimwood, P Scarlett)
*Clerk to advise details of payments issued in addition to those listed below.
a. Schedule of Accounts for payment 28.6.16:
Payee / Detail / Chq. No. / Net / VAT / TotalBT / Calls & Broadband / DD / 51.60 / 10.32 / 61.92
CIS Street Furniture / Finger Post Signage / 767 / 2215.00 / 443.00 / 2658.00
LALC / Burial Training / 768 / 8.00 / 8.00
LALC / Councillor Training / " / 8.00 / 8.00
LALC / Emerg'cy Plan Training / " / 7.50 / 7.50
Ges Water / Legionella Testing / 769 / 40.00 / 8.00 / 48.00
Ges Water / Temp. Monitoring / " / 65.00 / 13.00 / 78.00
Lincolnshire Pen Fund / Emp & Emp’ee ctr’s / 770 / 520.42 / 520.42
Mrs S England / Expenses / 771 / 73.38 / 73.38
Mrs S England / Salary / 772
Mrs K Croxford / Salary / 773
HMR&C / Tax & NI / 774 / 728.66 / 728.66
b. Money In: Clerk to advise at meeting.
c. To resolve on grant funding application for Sutton Bridge Flower Festival
9 CORRESPONDENCE:
a. Items of correspondence for comment:
(i) DONG Energy - notification of application to MMO for licence to undertake decommissioning works.
(ii) Email, SHDC - response concerning request for Public Space Protection Order.
10 PLANNING MATTERS:
(i) Commercial:
New:
H18-0580-16 – S73A CONTINUATION – Use of site for caravans for seasonal workers and retention
out of season for storage of caravans – approved under appeal H18-0691-03, Fields Farm, SB –
Hargreaves Plants Ltd.
Granted:
H18-0293-16 – Erection of hoarding sign (retrospective), 189 Bridge Rd, SB – Mr J Hook
H18-0358-16 – Installation of pontoon, portable buildings & containers, Port SB, West Bank, SB –
CRO Ports SB Ltd.
Refused: N/A
(ii) Non- Commercial:
New:
H18-0389-16 – Proposed 2 metre high fence to frontage, 5 Railway Lane North, SB – Mr D McKay.
H18-0509-16 – Residential development of 2 detached 2-bed chalets, adjacent to 101 Bridge Rd, SB
– Mr B Pratt.
Granted:
H18-0263-16 – Alterations to listed building, Nene Lodge, East Bank, SB – Mr S Proctor.
Refused: N/A
11 HIGHWAYS & FOOTWAYS:
a. Update on outstanding matters
b. To report any new matters.
12 TO RECEIVE REPORTS FROM WORKING PARTIES & COMMITTEES
A. Churchyard and Playing Fields – Cllrs Cook, Grimwood, A Scarlett
B. Allotments – Cllrs M Booth, Brewis, Davies, Fenton
C. Personnel Committee – Cllrs S Booth, Brewis, Cook, P Scarlett
D. Footpaths & Byways – Cllrs M Booth, Cook
E. Parish Newsletter – Cllrs Dewsberry, P Scarlett, A Scarlett
E(i) To resolve to authorise certain information included in Newsletter to be also be included in
Community Booklet
F. Burial Ground Committee – Cllrs S Booth, Cook, Grimwood, P Scarlett, D Bell (co-opted)
G. Pavilion – Cllrs Brewis, Canham, Grimwood, Scarlett, Mrs Scarlett, D Bell (co-opted)
H. SELLP – Cllrs Davies, P Scarlett (co-opted electors x4)
13 TO RECEIVE UPDATES FROM OUTSIDE BODIES’ REPRESENTATIVES (WHERE APPROPRIATE)
Phillips and Allen’s Charities – Cllrs Dewsberry, Cook, Davies Voluntary Car Scheme – Cllr J Grimwood
SBCCFC – Cllr Davies LALC – Cllr Brewis
Holbeach Senior Links – Cllr Dewsberry Power Station Liaison – Cllr J Grimwood
K. L. Advisory Group Special Area of Cons. – Cllr J Grimwood Charter of Friendship Group – Cllr Dewsberry
Sutton Bridge Youth Club – Cllr J Grimwood S B Multi Agency Group – Cllr M Booth
Suttons Emergency Planning – Cllr Brewis
14 To consider installation of Youth Shelter in area of Memorial Park and resolve appropriately – Cllrs
Grimwood, Mrs Scarlett & Scarlett
15 To resolve to contact CC Management Committee concerning arrangements for clearance of
rubbish after events have been held at the Centre – Cllr Scarlett
16 To resolve to authorise installation of banner at entrance to MP car park designed to promote
‘Slimming World’ classes over a two week period commencing 1st August 2016.
17 To resolve to authorise use of MP for ‘Activate Day’ [sports & arts activities for children] on Wed
24th August subject to receipt of appropriate insurance and risk assessment documentation.
18 To resolve to accept offer of assistance from Wingland Foods Voluntary Community Manpower
Team.
19 To resolve to investigate problem of standing water adjacent to old toilet block in MP car park – Cllr
Grimwood
20 To receive requests from Members for consideration at the discretion of the Chairman (nothing
may be resolved under this heading)
21 To resolve on whether Council should move into closed session for discussion of the following
agenda items on the grounds of confidentiality (by virtue of S100(a) para. 4 of the LGA 1972);
22 To resolve on any confidential matters relating to Burial Ground contract.
23 To resolve on action to be taken relating to unpaid allotment rent.
24 To resolve on quotes received for spraying of Japanese Knotweed
25 To receive update concerning arrangements for use of pavilion further to meetings with Football
Club representatives and resolve on terms for lease/pitch fees.
26 To resolve on appropriate action concerning matter relating to lease between SBPC and The
Curlew Centre CIO.
27 To resolve on arrangements for employment of person to undertake litter picking contract.
28 To receive update concerning an area of Parish owned land and resolve appropriately.
29 To receive update and resolve on action to be taken in relation to issues concerning the Parish
office.
30 To consider quotes received for repairs to fencing in MP play area and at West Bank allotments
and resolve appropriately [including details of budget headings from which work will be funded].
31 To receive update on any confidential staffing & admin matters and resolve appropriately.