Invitation to Bid for

Supply and Delivery of Fire Extinguishers

OGM1601

The Duty Free Philippines Corporation (DFPC), through its Corporate Budget 2016intends to apply the sum of One Million Two Hundred Forty Two Thousand Pesos (PhP1,242,000.00)being the Approved Budget for the Contract (ABC) to payments under the contract for Purchase Request No.2015102113 and 2016100171. Bids received in excess of the ABC shall be automatically rejected at bid opening.

DFPC now invites bids for Supply and Delivery of Fire Extinguishers.Interested bidders must have at least five (5) years experience in the supply and delivery of Fire Extinguishers. Bidders must have at least one (1) similar contractwithin the last five (5) years(2011-2015). The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II, Instructions to Bidders.

DFPC will only accept manufacturer of HCFC123 (Hydro Chloro Flouro Carbon)Fire Extinguishers.

Bidding will be conducted through open competitive bidding procedures using the non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested Bidders may now obtain further information from DFPC and inspect and/or purchase the Bidding Documents at the address given below from 9:00AM – 5:00PM, Mondays thruFridaysuntil 29 March 2016.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the non-refundable fee of One Thousand Two Hundred Pesos (PhP1,200.00) for the Bidding Documents not later than the submission of their bids.

DFPCwill hold a Pre-Bid Conference on 18 March 2016 at 2:00PM at the address given below, which shall beopen only to all interested parties who have purchased the Bidding Documents.

Bids must be delivered to the address below on or before 30 March 2016 at 2:00PM. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

Bid opening shall immediately follow at 2:15PMat the address given below. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.

Furthermore, DFPC reserves the right to reject any and all proposals, to annul the bidding process, or declare a failure of bidding, or not award the contract in any of the situations stated under Section 41 of the Revised IRR of RA 9184, and makes no assurance that a contract shall be entered as a result of this invitation without thereby incurring liability to the affected bidder or bidders.

BAC Secretariat

DUTY FREE PHILIPPINES CORPORATION

EHA Bldg, Fiesta Mall, Columbia Complex

Ninoy Aquino Ave., ParañaqueCity

(632) 552-4343; (632) 552-4337/ 16555 loc. 3039 / 3096

Telefax No. (632) 552-4345, 879-3664, 552 4399 loc 833 / 834

(Sgd.)Ma. Lourdes D. Velarde

BAC Chairperson

III.Bid Data Sheet

ITB Clause
1.1 / The PROCURING ENTITY isDUTY FREE PHILIPPINES CORPORATION
1.2 / The lots and references is/are:
Fire Extinguishers
Purchase Request Nos. 2015102113 and 2016100171.
2 / The Funding Source:
The Government of the Philippines (GOP) through the 2016 Corporate Budget of DUTY FREE PHILIPPINES CORPORATION in the amount of :
One Million Two Hundred Forty Two Thousand Pesos (PhP1,242,000.00)
The name of the project is :
SUPPLY AND DELIVERY OF FIRE EXTINGUISHERS (OGM1601)
3.1 / No further instructions.
5.1 / No further instructions.
5.2 / None of the circumstances mentioned in the ITB Clause exists in this Project. Foreign bidders, except those falling under ITB Clause 5.2(b), may not participate in this Project.
5.4 / The Bidder should have completed, within the period specified in the Invitation to Bid and ITB Clause 12.1(a)(iii), a single contract that is similar to this Project, equivalent to at least fifty percent (50%) of the ABC or:
Six Hundred Twenty One Thousand Pesos (PhP621,000.00)
For this purpose, similar contracts shall refer to supply and delivery of Fire Extinguishers.
7 / No further instructions.
8.1 / Subcontracting is not allowed.
8.2 / Not applicable.
9.1 / The Date and Venue of the Pre-Bid Conference is:
18 March 2016, 2:00PM
DUTY FREE PHILIPPINES CORPORATION
Ground Floor BAC Conference
EHA Building, Fiestamall,
Columbia Complex, Ninoy Aquino Ave.
Parañaque City
10.1 / The PROCURING ENTITY’s address is:
Duty Free Philippines Corporation Ground Floor, EHABuilding, Fiestamall, Columbia Complex, Ninoy Aquino Avenue, ParañaqueCity
MA. LOURDES D. VELARDE
BAC Chairperson
Thru: BAC Secretariat
Tele No : 552 4337 loc 3039/3096, 552 4343
Fax No. 879 3664 / 552 4345 / 552 4399 loc. 834

12.1(a) / No further instructions.
12.1(a)(i) / 2015 General Information Sheet duly stamped and received by SEC.
12.1(a)(iii) / The statement of all ongoing and completed government and private contracts shall include all such contracts. The list must have at least one (1) similar contractwithin the last five (5) years(2011-2015)prior to the deadline for the submission and receipt of bids.
13.1 / No additional requirements
13.1(b) / No further instructions.
13.2 / The ABC is
One Million Two Hundred Forty Two Thousand Pesos (PhP1,242,000.00)
Any Bid with a financial proposal exceeding this amount shall not be accepted.
15.4(a)(iii) / No incidental services are required.
15.4(b) / No incidental services are required.
16.1(b) / The Bid prices for Goods and services supplied from outside of the Philippines shall be quoted in Philippine Pesos.
16.3 / No further instructions.
17.1 / Bids will be valid until 28 July 2016.
18.1 / The bid security shall be in any of the following amounts:
ACCEPTABLE FORMS / AMOUNT
  1. Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank
/ Two Percent (2%) of the ABC or
Twenty Four Thousand Eight Hundred Forty Pesos (PhP24,840.00)
  1. Bank draft/guarantee (signed by the appointee) or irrevocable letter of credit (original and notarized) issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank

  1. Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.
/ Five Percent (5%) of the ABC or
Sixty Two Thousand One Hundred Pesos (PhP62,100.00)
  1. Any combination of the foregoing.
/ proportionate to share of form with respect to total amount of security
  1. Bid-Securing Declaration
/ Refer to Bidding Form No. 2
18.2 / The bid security shall be valid until 28 July 2016.
20.3 / Each Bidder shall submit one (1) original andthree (3) copies of its Eligibility/Technical Componentand Financial Component.
21 / The Address for Submission of Bids is:
DUTY FREE PHILIPPINES CORPORATION
3rd Floor EHA Building, Fiestamall,
Columbia Complex, Ninoy Aquino Ave., ParañaqueCity
The deadline for Submission of Bids is on
30 March 2016at 2:00PM.
24.1 / The place of Bid Opening is
Duty Free Philippines Corporation, 3rd Floor, EHABuilding, Fiestamall, Columbia Complex, Ninoy Aquino Avenue, ParañaqueCity
The date and time of Bid opening is on:
30 March 2016at2:15PM.
24.2 / No further instructions.
27.1 / No further instructions.
28.3 / No further instructions.
28.3(b) / Bid modification is not allowed.
28.4 / No further instructions.
29.2(a) / No further instructions.
29.2(b) /
  1. 2014 Income Tax Return (form 1701/1702).
  2. Business Tax Return (forms 2550M and 2550Q) for the last six (6) months (September 2015 to February 2016) prior to opening of Bids filed thru Electronic Filing and Payment System (EFPS).
Only tax returns filed and taxes paid through the BIR Electronic Filing and Payment System (EFPS) shall be accepted.
29.2(d) /
  1. Company profile with names and designation of the company’s officers/partners (original).
2. Location map and photo of the office (original).
32.4(g) / No further instructions.

V.Special Conditions of the Contract

GCC Clause
1.1(g) / The PROCURING ENTITY isDuty Free Philippines Corporation.
1.1(i) / The Supplier is ______.
1.1(j) / The Funding Source is:
The Government of the Philippines (GOP) through the Corporate Budget of Duty Free Philippines Corporation 2016 in the amount of :
One Million Two Hundred Forty Two Thousand Pesos (PhP1,242,000.00)
1.1(k) / The Project Site is DFP Store at:
DUTY FREE PHILIPPINES CORPORATION, Ground Floor, EHA Building, Fiestamall, Columbia Complex, Ninoy Aquino Avenue, Parañaque City
5.1 / The PROCURING ENTITY’s address for Notices is:
DUTY FREE PHILIPPINES CORPORATION, EHABuilding, Fiestamall, Columbia Complex, Ninoy Aquino Ave., ParañaqueCity
Lorenzo C. FormosoFlaviano Z. Jamandron, Jr.
Chief Operating OfficerSecurity Department Manager
Tel. Nos. (632) 879-3559Tel. Nos. (632) 552 4316
Fax No. (632) 552-4301Fax No. (632) 879 3524

The Supplier’s address for Notices is:
______
______
______
______
______
6.2 / Services Rendered and Documents
The delivery terms applicable to this Contract are delivered to Duty Free Philippines Corporation, GF EHA Bldg., Fiestamall, Columbia Complex, Ninoy Aquino Avenue, ParañaqueCity.Risk and title will pass from the Supplier to the Procuring Entity upon receipt and final acceptance of the Goods at their final destination.
Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI. Schedule of Requirements. The details of shipping and/or other documents to be furnished by the Supplier as pre-requisite to payment are as follows:
1.Original copy of the Supplier’s invoice showing GOODS’ description, quantity, unit price, and total amount signed by the PROCURING ENTITY’s representative at the Project Site;
2.Delivery receipt detailing number and description of items received signed by the authorized receiving personnel;
3.Original copy of the Manufacturer’s and/or Supplier’s warranty certificate;
4.Certificate of Acceptance/Inspection Report signed by the PROCURING ENTITY’s representative/s at the Project Site;
For purposes of this clause the Procuring Entity’s representative at the project site is Mr. Cirilo Maglaqui and/or Mr. Melchades C. Adorio.
Undertaking of the SUPPLIER
  1. The Supplier shall be required to conduct periodic inspection on delivered units during warranty period upon commencement of its actual receipt.
  2. Conduct Free Fire Safety Orientation Seminar to the employees including the actual demo and testing of the acquired products on agreed schedule.
  3. Supplied units shall be subjected for a random Test by the Philippine Institute of Pure and Applied Chemistry (PIPAC) and its charge fee shall be shouldered by the Supplier.
  4. Such Examination findings should have 99.9-100% rating to be reflected on the documentary results.
  5. The supplied units would be accepted only upon submission of the prescribed examination results to the End-user.
  6. Part of the supplied units’ service guarantee, at least two (2) units shall be actually tested during Fire Drill Exercise within the warranty period, to be witnessed by any of the authorized representative of the Supplier since not all of the purchased units did not undergo actual test.
  7. A Five (5) Year Service Unit Guarantee effective upon receipt of the delivered units with corresponding issued Guarantee Certificate. Stated condition shall be consistent with the standard Fire Extinguisher’s supplied Terms and Condition Contract between the Procuring Entity and the Supplier.
  8. Supplier shall be required to comply within Twenty-four (24) hours to settle any form of discrepancies (e.g. defects shortage, etc.) upon the units’ delivery inspection by the End-user.
Incidental Services
The Supplier is required to provide all of the following services, including additional services, if any, specified in Section VI, Schedule of Requirements:
  1. Performance or supervision of on-site assembly or installation and/or start-up of the supplied GOODS except for provincial outlets;
  2. Furnishing of specialized tools required for assembly and/or maintenance of the supplied GOODS, if any;
  3. Furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied GOODS;
  4. Performance or supervision or maintenance and/or repair of the supplied GOODS, for a period of time agreed by the parties, provided that this service shall not relieve the Supplier of any warranty obligations under this Contract;
  5. Training of the PROCURING ENTITY’S personnel, at the Supplier’s plant and/or on-site, in assembly, start-up operation, maintenance and/or repair of the supplied GOODS.
  6. In case of unit breakdown, the SUPPLIER shall immediately repair/replace the defective component/s within four (4) hours from receipt of notification.
The contract price for the GOODS shall include the prices charged by the Supplier for incidental services and shall not exceed the prevailing rates charged to other parties by the Supplier for similar services.
Spare Parts
The Supplier is required to provide all of the following materials, notifications, and information pertaining to spare parts manufactured or distributed by the Supplier:
  1. such spare parts as the PROCURING ENTITY may elect to purchase from the Supplier, provided that this election shall not relieve the Supplier of any warranty obligations under this Contract; and
  2. in the event of termination of production of the spare parts:
  3. advance notification to the PROCURING ENTITY of the pending termination, in sufficient time to permit the PROCURING ENTITY to procure needed requirements; and
  4. following such termination, furnishing at no cost to the PROCURING ENTITY, the blueprints, drawings, and specifications of the spare parts, if requested.
The spare parts required are listed in Section VI. Schedule of Requirements and the cost thereof are included in the Contract Price.
The Supplier shall carry sufficient inventories to assure ex-stock supply of consumable spare parts for the GOODS for a period of Five (5) years.
Other spare parts and components shall be supplied as promptly as possible, but in any case within Thirty (30) days upon placement of order.
Packaging
The Supplier shall provide such packaging of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in this Contract. The packaging shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage. Packaging case size and weights shall take into consideration, where appropriate, the remoteness of the GOODS’ final destination and the absence of heavy handling facilities at all points in transit.
The packaging, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified below, and in any subsequent instructions ordered by the Procuring Entity.
The outer packaging must be clearly marked on at least four (4) sides as follows:
Name of the PROCURING ENTITY
Name of the Supplier
Contract Description
Final Destination
Gross weight
Any special lifting instructions
Any special handling instructions
Any special storage instructions
Any relevant HAZCHEM classifications
A packaging list identifying the contents and quantities of the package is to be placed on an accessible point of the outer packaging if practical. If not practical the packaging list is to be placed inside the outer packaging but outside the secondary packaging.
Insurance
The Goods supplied under this Contract shall be fully insured by the Supplier in a freely convertible currency against loss or damage incidental to manufacture or acquisition, transportation, storage, and delivery. The Goods remain at the risk and title of the Supplier until their final acceptance by the Procuring Entity.
Transportation
Where the Supplier is required under Contract to deliver the Goods CIF, CIP or DDP, transport of the Goods to the port of destination or such other named place of destination in the Philippines, as shall be specified in this Contract, shall be arranged and paid for by the Supplier, and the cost thereof shall be included in the Contract Price.
Where the Supplier is required under this Contract to transport the Goods to a specified place of destination within the Philippines, defined as the Project Site, transport to such place of destination in the Philippines, including insurance and storage, as shall be specified in this Contract, shall be arranged by the Supplier, and related costs shall be included in the Contract Price.
Where the Supplier is required under Contract to deliver the Goods CIF, CIP or DDP, Goods are to be transported on carriers of Philippine registry. In the event that no carrier of Philippine registry is available, Goods may be shipped by a carrier which is not of Philippine registry provided that the Supplier obtains and presents to the Procuring Entity certification to this effect from the nearest Philippine consulate to the port of dispatch. In the event that carriers of Philippine registry are available but their schedule delays the Supplier in its performance of this Contract the period from when the Goods were first ready for shipment and the actual date of shipment the period of delay will be considered force majeure in accordance with GCC Clause 22.
The Procuring Entity accepts no liability for the damage of Goods during transit other than those prescribed by INCOTERMS for DDP Deliveries. In the case of Goods supplied from within the Philippines or supplied by domestic Suppliers risk and title will not be deemed to have passed to the Procuring Entity until their receipt and final acceptance at the final destination.
Patent Rights
The Supplier shall indemnify the Procuring Entity against all thirdparty claims of infringement of patent, trademark, or industrial design rights arising from use of the Goods or any part thereof.
10.4 / Not applicable.
13.4(c) / No further instructions.
16.1 / The inspection and test to be conducted is a random physical inspection by the End User and shall be subjected to Philippine Institute of Pure and Applied Chemistry (PIPAC) testing as stated in the undertaking of the SUPPLIER.
17.3 / In partial modification of the provisions, the warranty period shall be :
Five (5) years from the date of acceptance
In consideration of the warranty obligations and the length of the warranty period, the SUPPLIER is required to provide a special bank guarantee equivalent to at least ten percent (10%) of the contract price and shall be valid until the warranty period lapses.
17.4 and 17.5 / In case of unit breakdown, the SUPPLIER shall immediately provide a temporary service unit, and immediately undertake the repair/replacementof the defective fire extinguisher within Twenty Four (24) hours from receipt of notification.
Failure of the supplier to replace the defective unit within the period specified shall warrant a penalty of One Hundred Pesos (PhP 100.00) per hour of delay.
21.1 / No additional provision.
  1. SCHEDULE OF REQUIREMENTS

The SUPPLIER should provide Fire Extinguishersbased on Section VII-Technical Specifications.