Summary of main points arising from ABC meeting 9th February 2012
Who / W.E.F.NEW CLUB OFFICERS / Chair for next 6 months / Mandy / 5/4/2012
Attendance Monitor / Geoff / 23/2/2012
1-2-1 Monitor / Steve / 8/3/2012
Topic / Action / Who / By
Attendance / Group felt that attendance was essential and that enforcing the attendance rule that already exists in paragraph 1 of our constitution was sensible.
“The success of ABC is dependent upon the attendance of both members and guests at meetings. Attendance of members is required at a minimum of 22 meeting during each year of membership. A substitute may replace the member for a maximum of 4 meetings only”
i.e. members MUST be personally present at 18 meetings per year, and can miss only 3 without a sub. (The constitution is available on our website).
Attendance to be monitored / Geoff
Letters to be sent to any member who does not currently meet the above criteria / Tony / 23/2/2012
Committee to review attendance and send letters in future as required. / Committee / Quarterly
Social Event - Gliding Session and Barbq in June / Obtain Potential Dates and prices / Darren / 23/2/2012
Visitors / New Members / All agreed that visitors/ new members are vital to keep the club moving forward. All committed to bring along new members; (no agreement on if/how/when we monitor this?) / ALL
Visitors to be allowed 2 minutes to introduce their business to the group. N.B. Care needed to avoid the networking hunters who will take advantage of this. / ALL
Noting above, it will be important to advise our new ‘attendance monitor’ (Geoff) of who is coming. / ALL
The services of Printer, PR, Solicitor all currently vacant and would complement the group well, but all visitors welcome.
1-2-1’s / All to make better use of 1-2-1’s by committing to one per fortnight and making meetings work / ALL / Review April 2012
Create log of 1-2-1’s / Mandy / 23/2/2012
Maintain log / Steve / Ongoing
10 minute slot / To be used in a more interactive way with individual asking for the specific help they need, then feedback at following meeting as to returns received. / Chris to run first one and support others as to how to do this / 23/2/2012
‘Speaker’ to be chosen at the end of each meeting ( after the contributions round) for the following meeting / Chair / Ongoing
60 second pitch / Everyone wanted this retained but need to be more specific.
Members to be asked to take notes as to who wants what and record this on a sheet.
Prepare sheet for use at meetings / Katie / 23/2/2012
Contribution Round / To be re-instated with members encouraged to report (briefly) on benefits they have received e.g. 1-2-1; referral received, help received OR to ask for help with specific issue / ALL / 23/2/2012
PR / Communication / Pull together options for design and print for Desk Pad or similar to be given away by members which includes names and contact details. To include costs and how would be used/numbers required. / Steve & Mark / 8/3/2012
Website to be reviewed to refocus for ‘sales’ not just for members internal use / Geoff & Darren / 8/3/2012
Look into setting up new central telephone number for all ABC members sales. / Brian / 23/2/2012
Look into affiliations with other groups to raise profile / Brian & Adrian / 8/3/2012
Training/PR Event / Darren wants to set up a training workshop based around e-marketing and offered to run this for free if members would attend and bring along a guest. Agreed this was a good idea. / Darren / ?