Summary of Actions - Draft

CACC DIRECTORS COUNCIL

June 1, 2017

Sands – Bethlehem, PA

Lehigh Meeting Room

[Items highlighted in green require action before the September DC meeting. Items highlighted in blue shall be included on the agenda at a future CACC meeting. Items highlighted in yellow are those which were voted on during the meeting].

Present:

Bloomfield: Sheila Wooten

Caldwell: Mark Corino and Megan Bratkovich

Chestnut Hill: Lynn Tubman and Denise Wisniewski

Concordia: Kathy Laoutaris

Dominican: Joe Clinton and Kelly-Ann Di Giulio Light

Felician: Ben DiNallo

Georgian Court: Laura Liesman and Mary Williams

Goldey-Beacom: Tom Brennan

Holy Family: Sandy Michael and Robin Arnold

Nyack: Keith Davie and Mandy Aikens

Philadelphia: Tom Shirley and Rose Kelly

Post: Karin Mann

Sciences: Marc Caserio and Cindy Rabideau

Wilmington: Linda Andrzjewski and Erin Harvey

CACC Staff: Commissioner, Dan Mara; Associate Commissioner, Doug DeBiase; and Associate Commissioner, Ellen O’Brien

Meeting commenced at 8:53AM

  1. Welcome and Introductions
  2. Directors Council Chair, Mark Corino welcomed the group and requested optimal participation and input from all of those in attendance at the meeting.
  3. Tom Shirley made amotion to reorder the agenda, moving items V-XIV to after item XXV. Sandy Michael seconded. Motion passed: 14-0.

Group breakouts and discussions from 9:15AM - 10:15AM

  1. Future of the CACC Group Discussions and Reports (Supplement #1)
  2. Sandy Michael recommended the strategic plan be a standing agenda item for each DC meeting. Laura Liesman recommended certain strategic plan items be delegated to specific standing committees. A report summarizing the group discussions will be forwarded separately.
  1. Spring Festival Priorities (Supplement #2)
  2. Nominations for the spring festival committee will be solicited by the conference office and final selections will be made by the Directors Council Executive Committee. The conference office will contact the Chair of the Presidents Council to see if a member of the PC would like to serve as a liaison. The committee will be comprised of two ADs; one other administrator/coach; one SID; one AT; one SWA; and one SAAC representative. Tom Shirley suggested the conference consider hiring an outside contractor to help manage the festival. The group agreed to give the committee time to meet and strategize before an outside hire is considered. Tom Brennan suggested potential interns be sought after who need credits for sport management programs. All ADs should talk to their presidents regarding budget implications and staffing needs for the spring festival.
  1. Philadelphia University Merger Update – Tom Shirley
  2. Effective July 1, 2017, Philadelphia University will cease operations and will be acquired by Thomas Jefferson University. The NCAA ruled that Thomas Jefferson is subject to the New Member process as detailed in the NCAA Division II Manual. The CACC attorney, Mr. Joseph Yamin, has the same interpretation pertaining to the CACC New Member process as written in the CACC Constitution. The NCAA Division II Membership Committee granted Thomas Jefferson University a waiver of the new member process with four conditions:
  3. Thomas Jefferson University President Dr. Stephen Klasko must be available for a Skype or teleconference with NCAA staff so they may offer him guidance on the DII philosophy and the way business is conducted at the DII level.
  4. The Director of Athletics must have a dotted line report to the President on the Institution’s organizational chart.
  5. Thomas Jefferson University is required to submit the year-end budget from 2017-18 to insure it has maintained a “similar” budget to 2016-17.
  6. Thomas Jefferson University must achieve membership in an NCAA Division II Conference before the conditional acceptance to the NCAA becomes final.
  7. The conference office is working with Sister Carol to arrange a Presidents Council conference call.

The Directors Council met in Executive Session from 11:45AM – 12:28PM

Lunch break from 12:30PM–1:05PM

  1. CACC Officiating (Supplements #9A, #9B, & #9C)
  2. Women’s Lacrosse: Roberta Butler proposed a $210 fee per official with no travel reimbursement.Laura Liesman made a motion to accept the proposal. Ben DiNallo seconded. Motion passed: 14-0.
  3. Volleyball: Bruce Hanelt proposed an increase to $180 per official for 2017 and 2018. Then an increase to $185 in 2019. The assignor fee will remain the same and the Arbiter fee will increase $50 to $475. Sheila Wooten made a motion to accept the proposal. Marc Caserio seconded. Motion passed: 14-0. Schools who utilize line judges are assessed an additional fee of $75. Currently, seven CACC schools plan to use line judges in 2017-18. Since Bruce is unable to assign line judges for all 14 schools, Laura Liesman made a motion for Bruce to conduct line judge training for students at schools who do not rely on professional line judges. Ben DiNallo seconded. Motion passed: 11-2-1.
  1. CACC Game Balls (Supplement #10)
  2. The Rock proposed a price of $34.36 per ball. Keith Davie made a motion to accept the Rock ball proposal. Tom Shirley seconded. Motion passed: 14-0. Laura Liesman suggested the conference consider Kelly’s or another vendor/distributor since we will no longer receive the $5K in cash and $6K in product for the ball deal with BSN.
  3. The new Select proposal allows schools to purchase 10, 12, or 15 balls per soccer program, plus three official balls per program. Sandy Michael made a motion to approve the Select proposal. Sheila Wooten seconded. Motion passed: 12-1-1. Sandy Michael made a motion to select the 10-ball purchase minimum. Sheila Wooten seconded. Schools may choose any type of ball to reach the minimum and may choose to order more than 10 balls. Motion passed: 13-0-1.
  1. CACC Spectator Code of Conduct (Supplement #11)
  2. Per strategic plan action item 4.1.2, the concept of a spectator code of conduct was discussed at the Fall SAAC meeting. Since then, several volunteers assisted with further developing a policy proposal. The Ethics Committee, chaired by Sandy Michael will be charged with this project.
  1. Championships Committee Report – Tom Shirley (distributed at meeting)
  2. Laura Liesman made the following motion: The sport operating codes for each sport should spell out that the commissioner will make the final decision on when games should be played if a situation arises (weather, etc.). The commissioner will speak with the host administrator, AD Chair, and head of the officials/crew chief/golf pro (for each sport at the finals site) to gain information before making the final decision. The coach of the host school should not be on the committee if they are competing. Sandy Michael seconded. Motion passed: 14-0. All sport operating codes will be updated to reflect this change. Laura Liesman suggested a group text be arranged with the coaches to ensure any schedule changes and or weather updates are coming directly from the conference office.
  3. Laura Liesman made a motion to require schools who submit bids to host the baseball championship to have a tarp available.Effective for bids for the 2019 championship. Sandy Michael seconded. Motion passed: 14-0.
  4. Sandy Michael made a motion to increase the CACC Women’s Tennis Championship to include six schools beginning in Fall 2017. Linda Andrzjewski seconded. Motion passed: 13-0-1. The sport operating code will be updated to reflect the change.
  5. The conference office will arrange a call with the Track and Field games committee to discuss the prospect of making the championship a two-day event. A report will be included in the September meeting materials and a vote will take place at that meeting.
  6. Ben DiNallo made a motion to accept the following format for the CACC Golf Championships: Beginning in round one, individuals from each team will tee off 5,4,3,2,1 with each team’s No. 1 golfer being the last to tee off. In the final round, individuals will then be re-ordered on each team based on their first-round scores and will tee off beginning with 5 (highest individual score on that team during the first round) all the way through 1 (lowest individual score on that team during the first round). Tom Brennan seconded. Motion passed: 12-0-2.
  7. Marc Caserio made a motion touse the best road record within the division before going to a coinflip to determine seeding in the CACC Basketball and Volleyball Tournaments. Ben DiNallo seconded. Motion passed: 14-0. The sport operating codes will be updated accordingly.
  8. Sandy Michael made a motion to approve the following 2017-18 CACC Championship host sites and dates. Kathy Laoutaris seconded. Motion passed: 14-0.

Golf: Wilmington at Laurel Creek (Oct. 1-2; Practice on Sept. 30)

Women’s Tennis: Post (Oct. 17, 20-21)

Cross Country: Goldey-Beacom at White Lake Creek (Oct. 22)

Soccer: Georgian Court (Oct. 30 (Men’s 1st round); Oct. 31 (Women’s 1st round); Nov. 3 & 5 (Semis/Finals)

Volleyball: Wilmington (Nov. 14; 18-19)

Basketball: Philadelphia (Feb. 27, Mar. 3-4)

Men’s Tennis: Post (Apr. 21-22)

Softball: Georgian Court (May 3-5)

Track and Field: Georgian Court (May 6)

Men’s and Women’s Lacrosse: Georgian Court (April 27-29)

Baseball: Post (May 5, 10-12)

  1. CACC Game Changing Policy – Sheila Wooten
  2. This spring, there were several instances of poor communication regarding weather and away game travel. Sheila Wooten made a motion to adopt a policy where game changes must be made before the cancelation deadline as identified by the bus companyand this must be communicated between ADs and or designees. Marc Caserio seconded. Motion passed: 14-0. The conference office is to be copied on game change correspondences to ensure the policy is being upheld. Laura Liesman suggested this policy be distributed to schools at the beginning of every year.
  1. 2016-17 Coaches Calls Action Items and Moratorium Discussion (Supplements #12A & 12B)
  2. Tom Shirley made a motion to implement a three-year moratorium on repeat coaches action items. Laura Liesman seconded. Motion passed: 11-3. Laura Liesman made a motion to reconsider. Tom Brennan seconded. Motion to reconsider passed: 12-2-1. Re-vote on original motion failed: 0-13-1. Laura Liesman suggested there be more involvement of AD Chairs on conference calls to help alleviate the issue of repeat action items. Laura Liesman also suggested a form be developed for coaches to use to submit formal proposals.
  3. Women’s soccer
  4. Ben DiNallo made a motion to add a Goal Keeper of the Year award in men’s and women’s soccer. Tom Brennan seconded. Motion passed: 10-4.
  5. Men’s soccer
  6. Now that men’s soccer will have an AQ, the coaches want to mirror the NCAA legislation as it pertains to the nonchampionship segment regulations. This item has been tabled.
  7. Volleyball
  8. Sandy Michael made a motion to institute film exchange in volleyball using Crossover. Phase one (2017)would require coaches to upload all conference matches before 12PM the following day. Phase two (2018) would require all contests to be uploaded before 12PM the following day. Lynn Tubman seconded. Laura Liesman made a friendly amendment, changing the upload deadline to 8PM the following day. Motion passed: 11-2-1.
  9. Laura Liesman made a motion to make middle blockers ineligible for defensive player of the year. Joe Clinton seconded. Motion passed: 13-0-1.
  10. No action was taken on the proposal to create a CACC All-Rookie team in volleyball.
  11. Cross Country
  12. No action was taken on the coaches’ proposal to vote for Coach of the Year and Sportsmanship at the championship site. The group agreed having the Jacksons speak at the championship and present the awardsadds a unique a positive element to the championship.
  13. Softball
  14. No action was taken on the coaches’ proposal to prohibit teams from scheduling games against D3 and NAIA schools.
  15. Women’s Lacrosse
  16. Laura Liesman made a motion to implement film exchange in women’s lacrosse through Crossover. Linda Andrzjewski seconded. Due to concerns about weather and video quality, the motion failed: 5-5-4.
  17. Baseball
  18. Ben DiNallo made a motion to schedule the two doubleheaders against the same opponent for the same week to assist with pitching rotations, beginning in 2019. Sheila Wooten seconded. Motion passed: 12-0-2.

Break from 3:28-3:39PM

  1. Legislative proposal
  2. Erin Harvey reviewed a legislative proposal which would allow coaches to “click but not type” on social media before the PSA has signed with the institution. Division I recently adopted this legislation. Ben DiNallo made a motion to sponsor this proposal as a conference. Sandy Michael seconded. Motion passed: 14-0.
  3. Women’s Basketball National Committee Update – Sandy Michael
  4. The online coaches recruiting test will include more health and safety questions.
  5. In 2017-18, there will be a combined championship in Sioux Falls.
  6. The committee is proposing to remove in-region strength of schedule and late season performance from ranking statistics. Furthermore, they would like to include D2 results vs. teams with a .500 record or better and regional RPI. The committee is preparing a webinar to educate coaches on the potential changes.
  1. Non-Championship Segment Legislation (Supplements #13A & 13B)
  2. The membership adopted legislation in January which allows for a 45 day nonchampionship segment window, requiring two days off per weekand daily/weekly hour limits. Ben DiNallo made a motion to adopt the new NCAA legislation. Kathy Laoutaris seconded. Motion failed: 7-7. Laura Liesman made a motion to allow 25 opportunities in a 45-day window, adhering to all other new legislation limits. Kathy Laoutaris seconded. Motion passed: 8-6. Laura Liesman moved an August 1, 2017 effective date, a two-year trial, and review after two years. Ben DiNallo seconded. Motion failed: 5-9. Marc Caserio moved an August 1, 2017 effective date, one year trial, and review after one year. Tom Shirley seconded. Motion passed: 14-0.

Meeting adjourned at 4:28PM

Summary of Actions - Draft

CACC DIRECTORS COUNCIL

June 2, 2017

Sands – Bethlehem, PA

Lehigh Meeting Room

Present:

Bloomfield: Sheila Wooten

Caldwell: Mark Corino

Chestnut Hill: Lynn Tubman

Concordia: Kathy Laoutaris

Dominican: Joe Clinton and Kelly-Ann Di Giulio Light

Felician: Ben DiNallo

Georgian Court: Mary Williams

Goldey-Beacom: Tom Brennan

Holy Family: Sandy Michael

Nyack: Keith Davie

Philadelphia: Tom Shirley and Rose Kelly

Post: AJ McNamara

Sciences: Cindy Rabideau

Wilmington: Linda Andrzjewski

CACC Staff: Commissioner, Dan Mara; Associate Commissioner, Doug DeBiase; and Associate Commissioner, Ellen O’Brien

The Directors Council met in Executive session from 9:00AM - 9:17AM

Meetingcommenced at 9:20AM

  1. Review of March 20th, 2017 Directors Council Meeting – Mark Corino (Supplement #3)
  2. Tom Shirley made a motion to accept the March 20th, 2017 Directors Council minutes. Ben DiNallo seconded. Motion passed: 14-0.
  1. Summary of April 7th, 2017 FAR Meeting – Dan Mara (Supplement #4)
  2. The meeting was mainly informational. No action items were brought forward.
  1. Summary of April 11th, 2017 Presidents Council Meeting – Mark Corino (Supplement #5)
  2. The PC approved the spring festival proposal, approved the budget, and elected officers. Sister Carol is Chair, Dr. Marbach is Chair Elect, and Dr. Harmon is Treasurer. Sister Mary Eileen rotated off and Dr. Blattner will serve as Past President.
  1. Summary of May 16th, 2017 Athletic Trainers Meeting – Ellen O’Brien (Supplement #6)
  2. The ATs had concerns regarding licensing for athletic trainers working out of state at the festival. They also discussed the Henry Schein agreement, I-Strike, and implemented a Welcome Committee. Finally, the ATs believe that when home and away games are switched due to one field being unplayable, the now home site AT should be compensated.
  1. Review of May 31st, 2017 SWA Meeting – Mary Williams/Linda Andrzjewski
  2. The SWA meeting review took place earlier in the agenda.
  1. NCAA Management Council Update – Laura Liesman & Robin Arnold (Forwarded Separately)
  1. Summary of May 16th, 2017 SID Meeting – Doug DeBiase (Supplement #7)
  2. A winter highlight series will be implemented and the style guide will be updated. The SIDs are required to send rosters out 24 hours before game time. Some concerns about funding for the spring festival were discussed.
  1. Foundation for the Future – Webstreaming Survey Results (Supplement #8)
  2. Tom Shirley made a motion to divide the $50K by 15 to assist with webstreaming and equipment upgrades. This will be a one-time allocation during the 2017-18 academic year, and reports and receipts must be submitted to the conference office. Sandy Michael seconded. Motion Passed: 14-0.
  1. D2 Degree Completion Scholarship Update – Linda Andrzjewski
  2. The committee is changing some of the scholarship requirements as well as the award amount. The new rubric and timeline will be forwarded separately.
  1. Sport Sponsorship Update (Supplement #16)
  2. The start date for Caldwell men’s lacrosse is not yet confirmed. Concordia has reinstated their tennis programs. Holy Family does not sponsor women’s track and field. Nyack no longer sponsors men’s golf. Bloomfield is dropping men’s tennis but will have women’s bowling in 2018-19.
  1. ISSG List 2015-19 (Supplement #15)
  2. Wilmington will be the last school to be reviewed in the first round of peer reviews. Those interested in serving on a review team must ask their president to send the nomination to the conference office.
  1. DII ADA Report – Mark Corino
  2. The next ADA meeting is June 12th.
  1. CACC Committee/NCAA RAC Rosters and Ballot (Supplements #14A, 14B, & 14C)
  2. Standing Committees: Mark Corino made a motion to extend committee terms to three years; to make full-time athletic administrators eligible to serve on committees upon written approval of their Athletic Director; and to make all committee members eligible to serve as chair of a committee. Tom Shirley seconded. Motion Passed: 14-0. Nominations for standing committees will be solicited over the summer and an updated ballot will be distributed at the September Directors Council meeting. Those whose terms were set to expire in 2018 have been extended to 2019. New committee members will serve the full three years. Those who rolled off this spring have completed their terms. Sandy Michael suggested each committee be charged with an initiative that is tied into the strategic plan. She also recommended that all committees be required to meet via conference call and or in person at least once a year, and then as needed throughout the year. The SAAC Committee will now be called the Leadership Development Committee
  3. RAC: Based on the collected ballots, the newly appointed RAC members are as follows:

Men's Basketball: Jimmy Reilly – PhilaU